Office of Procurement and Contracts
900 SW Jackson St., Room 451 South
Topeka, KS 66612
DeAngela Burns-Wallace, Acting Secretary
Laura Kelly, Governor
REQUEST FOR PROPOSAL (RFP)
Bid Event Number: EVT0006745
July 16, 2019
August 7, 2019, 2:00 PM Local Topeka Time
Procurement Officer: David Stueve
Kansas Department of Transportation
Period of Contract: See RFP document for further details.
No monetary bid guarantee required.
This Bid Event was recently posted to the Procurement and Contracts Internet website. The document can be
downloaded by going to the following website: http://admin.ks.gov/offices/procurement-and-contracts/
It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/amendments.
Kansas Department of Transportation
August 7, 2019, 2:00 PM
By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services proposed in the bid
meet or exceed all requirements of this specification as set forth in the request and that all exceptions are clearly identified.
Legal Name of Person, Firm or Corporation
City & State
Toll Free Telephone
CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank.
DO NOT enter your SSN on this signature sheet. If your SSN is required to process a contract award, including any
tax clearance requirements, you will be contacted by an authorized representative of the Office of Procurement and
Contracts at a later date.
In the event the contact for the bidding process is different from above, indicate contact information below.
Bidding Process Contact Name
City & State
Toll Free Telephone
IMMIGRATION REFORM & CONTROL
All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be
amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all
individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-
subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission
of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws
relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to
work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination
and any applicable damages.
Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable
federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or
activity undertaken by the Contractor pursuant to this contract. Contractor further certifies that it will remain in compliance
throughout the term of the contract.
At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence
to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract.
Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection
with the services performed under this contract.
Signature, Title of Contractor
Policy Regarding Sexual Harassment
WHEREAS, sexual harassment and retaliation for sexual harassment claims are unacceptable forms of discrimination that must not be
tolerated in the workplace; and
WHEREAS, state and federal employment discrimination laws prohibit sexual harassment and retaliation in the workplace; and
WHEREAS, officers and employees of the State of Kansas are entitled to working conditions that are free from sexual harassment,
discrimination, and retaliation; and
WHEREAS, the Governor and all officers and employees of the State of Kansas should seek to foster a culture that does not tolerate
sexual harassment, retaliation, and unlawful discrimination.
NOW THEREFORE, pursuant to the authority vested in me as Governor of the State of Kansas, I hereby order as follows:
1. All Executive Branch department and agency heads shall have available, and shall regularly review and update at least every
three years or more frequently as necessary, their sexual harassment, discrimination, and retaliation policies. Such policies
shall include components for confidentiality and anonymous reporting, applicability to intern positions, and training policies.
2. All Executive Branch department and agency heads shall ensure that their employees, interns, and contractors have been
notified of the state’s policy against sexual harassment, discrimination, or retaliation, and shall further ensure that such persons
are aware of the procedures for submitting a complaint of sexual harassment, discrimination, or retaliation, including an
3. Executive Branch departments and agencies shall annually require training seminars regarding the policy against sexual
harassment, discrimination, or retaliation. All employees shall complete their initial training session pursuant to this order by the
end of the current fiscal year.
4. Within ninety (90) days of this order, all Executive Branch employees, interns, and contractors under the jurisdiction of the Office
of the Governor shall be provided a written copy of the policy against sexual harassment, discrimination, and retaliation, and
they shall execute a document agreeing and acknowledging that they are aware of and will comply with the policy against sexual
harassment, discrimination, and retaliation.
5. Matters involving any elected official, department or agency head, or any appointee of the Governor may be investigated by
independent legal counsel.
6. The Office of the Governor will require annual mandatory training seminars for all staff, employees, and interns in the office
regarding the policy against sexual harassment, discrimination, and retaliation, and shall maintain a record of attendance.
7. Allegations of sexual harassment, discrimination, or retaliation within the Office of the Governor will be investigated promptly,
and violations of law or policy shall constitute grounds for disciplinary action, including dismissal.
8. This Order is intended to supplement existing laws and regulations concerning sexual harassment and discrimination, and shall
not be interpreted to in any way diminish such laws and regulations. The Order provides conduct requirements for covered
persons, and is not intended to create any new right or benefit enforceable against the State of Kansas.
9. Persons seeking to report violations of this Order, or guidance regarding the application or interpretation of this Order, may
contact the Office of the Governor regarding such matters.
Agreement to Comply with the Policy Against Sexual Harassment, Discrimination, and Retaliation.
I hereby acknowledge that I have received a copy of the State of Kansas Policy Against Sexual Harassment, Discrimination, and
Retaliation established by Executive Order 18-04 and agree to comply with the provisions of this policy.
Signature and Date
TAX CLEARANCE INSTRUCTIONS
A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all
primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information
pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue
Agent Report, or other lawful adjustment(s).
To obtain a Tax Clearance Certificate, you must:
• Go to http://www.ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate
• Return to the website the following working day to see if KDOR will issue the certificate
• If issued an official certificate, print it and attach it to your signed renewal document
• If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued
Contractors must submit a current Tax Clearance Certificate along with the signed Renewal Document. No
renewal will be processed unless a current Tax Clearance Certificate is submitted.
Per KSA 75-3740-(c), the Director of Purchases may reject the bid of any bidder who is in arrears on taxes due the State
of Kansas. The Secretary of the Kansas Department of Revenue is authorized to exchange such information with the
Director of Purchases as is necessary to determine a bidder’s tax clearance status, notwithstanding any other provision of
law prohibiting disclosure of the contents of taxpayer records or information.
Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday
through Friday, results typically will be available the following business day. Tax clearance requests may be denied if the
request includes incomplete or incorrect information.
Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance
Information about Tax Registration can be found at the following website: