AQUATIC VEGETATIVE CONTROL AND LAKE MAINTENANCE

Agency: City of Fort Pierce
State: Florida
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Dec 3, 2019
Due Date: Jan 9, 2020
Solicitation No: RFP NO. 2020-015
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP NO. 2020-015
Bid Title: AQUATIC VEGETATIVE CONTROL AND LAKE MAINTENANCE
Category: Bid
Status: Open

Description:
The City of Fort Pierce invites qualified vendors to submit a proposal for Aquatic and Ditch Bank Vegetative Control and Lake Maintenance required by the Engineering Department on a annual basis.
Publication Date/Time:
12/3/2019 12:00 AM
Publication Information:
Local ads of local newspaper and Onvia Demandstar
Closing Date/Time:
1/9/2020 3:00 PM
Submittal Information:
1st floor City Hall, Purchasing Division, Room 101
Bid Opening Information:
Purchasing Conference Room
Contact Person:
Latonya Hubbard, Purchasing Agent, 772-467-3102
Download Available:
Yes
Fee:
No Cost
Plan & Spec Available:
No plans are associated with this project only specifications.
Business Hours:
Monday-Friday, 8:00AM-5:00PM
Fax Number:
772467-3848
Related Documents:

Attachment Preview

DELIVER TO:
City of Fort Pierce, Purchasing Division,
Room 101
100 North U.S. #1
Fort Pierce, FL 34950
MAIL TO:
City of Fort Pierce Purchasing Division,
Room 101
P.O. Box 1480
Fort Pierce, FL 34954-1480
Contact: Latonya Hubbard, (772) 467-3102
Mandatory Pre- Bid Conference Date:
N/A
Mandatory Pre-Bid Conference Location:
N/A
Bid Due Date & Time:
3:00 PM, THURSDAY, JANUARY 9, 2020
Bidder Name:
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Mailing Address:
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City, State, Zip Code:
REQUEST
FOR
PROPOSALS
and
PROPOSAL
ACKNOWLEDGMENT
RFP No: 2020-015
RFP Title:
AQUATIC VEGETATIVE CONTROL AND
LAKE MAINTENANCE
Bid Opening Location:
Purchasing Division, Room 101
100 North U.S. #1
Ft. Pierce, Florida 34950
If you need any reasonable accommodation for any type of
disability in order to participate in this procurement, please
contact this department as soon as possible.
I hereby certify that this proposal is made without
prior understanding, agreement, or connection with
any corporation, firm, or person submitting a bid for
the same materials, supplies or equipment, and is in
all respects fair and without collusion or fraud. I
agree to abide by all conditions of this bid and certify
that I am authorized tSoEsRigVnICthEisS proposal for the
proposer.
X
Authorized Signature (Manual)
Typed or Printed Name:
Type of Entity (Place a check or X):
Title:
____Corporation _____Partnership ____Proprietorship
Incorporated in the State of:
Year:
Delivery in __________________days, ARO
Phone Number:
Payment Terms: Net 30 Days
Fax Number:
FEIN or SS Number:
E-Mail Address:
Bid Security is attached, when required, in the amount
Local Business: ____Y ____N MWBE: ____Y -----N
If returning as a "No Bid" state reason:
of $ __________________________________________
F.O.B. DESTINATION
THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR BID
TABLE OF CONTENTS
SECTION I GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR
PROPOSERS ................................................................................................................. 1
1 GENERAL INFORMATION................................................................................... 1
2 DELAYS ............................................................................................................... 1
3 EXECUTION OF PROPOSAL .............................................................................. 1
4 NO BID ................................................................................................................. 1
5 PROPOSAL OPENING ........................................................................................ 1
6 TAXES.................................................................................................................. 2
7 DISCOUNTS ........................................................................................................ 2
8 MISTAKES ........................................................................................................... 2
9 INVOICING AND PAYMENT ................................................................................ 2
10 DELIVERY............................................................................................................ 3
11 ADDITIONAL TERMS AND CONDITIONS ........................................................... 3
12 INTERPRETATION .............................................................................................. 3
13 ADDENDUM......................................................................................................... 4
14 DISPUTES............................................................................................................ 4
15 CONFLICT OF INTEREST ................................................................................... 4
16 LEGAL REQUIREMENTS .................................................................................... 4
17 DRUG FREE WORK PLACE ................................................................................ 4
18 MINORITY/WOMEN OWNED BUSINESS ENTERPRISE .................................... 4
19 PUBLIC ENTITY CRIMES .................................................................................... 5
20 AWARD ................................................................................................................ 5
21 EEO STATEMENT ............................................................................................... 5
22 CONTRACTUAL AGREEMENT ........................................................................... 5
23 GOVERNMENTAL RESTRICTION ...................................................................... 5
24 PATENTS AND ROYALTIES................................................................................ 6
25 ADVERTISING ..................................................................................................... 6
26 ASSIGNMENT...................................................................................................... 6
27 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ......................... 6
28 FACILITIES .......................................................................................................... 6
29 REPRESENTATION............................................................................................. 6
30 DISQUALIFICATION OF PROPOSER ................................................................. 6
31 ADJUSTMENTS/CHANGES/DEVIATIONS.......................................................... 7
32 INSURANCE ........................................................................................................ 7
33 PUBLIC RECORDS .............................................................................................. 7
34 PROPOSAL PREPARATION COSTS .................................................................. 7
35 COOPERATIVE PURCHASING ........................................................................... 7
SECTION II SPECIAL TERM AND CONDITIONS - LOCAL
VENODR PREFERENCE .............................................................................................. 8
1 DEFINITION ......................................................................................................... 8
2 CERTIFICATION .................................................................................................. 8
3 NON-LOCAL BUSINESS...................................................................................... 8
4 COMETITIVE BID(SECOND CHANCE OFFER) .................................................. 9
5 CONSTRUCITON PROJECTS............................................................................. 9
6 NOTICE ............................................................................................................. 10
i
7 WAIVER OF APPLICATION OF LOCAL PREFERENCE .................................. 10
8 COMPARISON OF QUALIFICATIONS............................................................... 10
9 RECIPROCITY ................................................................................................... 10
SECTION III REQUIRED LIMITS OF INSURANCE................................................... 11
INSURANCE REQUIREMENTS... ............................................................................... 11
SECTION IV INSTRUCTIONS TO PROPOSERS...................................................... 11
1 PROPOSAL OPENING...................................................................................... 14
2 PROPOSAL DATES ........................................................................................... 15
3 HOLD HARMLESS AGREEMENT...................................................................... 15
4 RECEIPT OF PROPOSAL.................................................................................. 15
5 INQUIRIES/QUESTIONS ................................................................................... 15
6 MINORITY PARTICIPATION AND OUTREACH PROGRAM ............................. 16
7 CERTIFICATE OF INSURANCE ........................................................................ 16
8 BUSINESS TAX RECEIPT (OCCUPATIONAL LICENSE) .................................. 16
9 W-9 TAXPAYER FORM...................................................................................... 16
10 PURCHASING CARD PROGRAM ..................................................................... 16
SECTION V STATEMENT OF WORK....................................................................... 18
1 WORK OBJECTIVIE .......................................................................................... 18
2 REQUIREMENTS............................................................................................... 18
3 CONTRACT TERMS .......................................................................................... 18
4 EVALUATION OF PROPOSALS ........................................................................ 18
SECTION VI - INSTRUTIONS FOR PREPARING PROPOSALS ................................ 21
1 PROPOSAL FORMAT AND SUBMISSION ........................................................ 21
2 LETTER OF TRANMITTAL ................................................................................ 21
3 COMPANY BACKGROUND & TEAM ARRANGEMENT .................................... 21
4 GENERAL INFORMATION................................................................................. 21
5 SCOPE OF WORK ............................................................................................. 21
6 ADDITIONAL DATA............................................................................................ 21
SECTION VII FORMS ................................................................................................ 23
1 DRUG-FREE WORKPLACE FORM ................................................................... 24
2 CERTIFICATION STATEMENT LOCAL-VENDOR PREFERENCE ................... 25
3 REFERENCE FORMS........................................................................................ 26
4 W-9 TAXPAYER FORM...................................................................................... 27
5 ATTACHMENT A ................................................................................................ 28
6 PROPOSER’S CHECKLIST ............................................................................... 30
ii
SECTION I
GENERAL CONDITIONS
1. GENERAL INFORMATION
These documents constitute the complete set of specification requirements and proposal forms.
All proposal sheets and attachments must be executed and submitted in a sealed envelope. DO
NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE (CLEARLY MARK
PROPOSAL AS “ORIGINAL” AND REQUESTED NUMBER OF COPIES AS “COPY” ON
EACH SET ENCLOSED). The face to the envelope shall contain Proposer’s name, return
address, the date and time of proposal opening, the proposal number and title. Proposals not
submitted on the enclosed Proposal Form shall be rejected. By submitting a proposal, the
Proposer agrees to be subject to all terms and conditions specified herein. No exceptions to the
terms and conditions shall be allowed. Proposers shall submit five (5) complete sets (one [1]
original proposal (4) copies) of their proposal complete with all supporting
documentation. SUBMITTAL OF A PROPOSAL IN RESPONSE TO REQUEST FOR
PROPOSAL CONSTITUTES AN OFFER BY THE PROPOSER. Proposals which do not comply
with the requirements may be rejected at the option of the City.
2. DELAYS
The City, at its sole discretion, may delay the scheduled due dates indicated above if it is to the
advantage of the City to do so. The City will notify proposers of all changes in scheduled due
dates by written addendum.
3. EXECUTION OF PROPOSAL
Proposal must contain a manual signature, in ink, of an authorized representative who
has the legal ability to bind the Proposer in contractual obligations in the space provided
on Page 1 of Proposer/Proposal Acknowledgment and on the Proposal Response Form.
FAILURE TO PROPERLY SIGN THE PROPOSAL SHALL INVALIDATE SAME, AND IT
SHALL NOT BE CONSIDERED FOR AN AWARD. Proposals must be typed or legibly printed
in ink. All corrections made by Proposer to any part of the proposal document must be initialed
in ink. The original proposal conditions and specifications cannot be changed or altered in any
way. Altered proposals will not be considered. Clarification of proposals submitted shall be in
letterform, signed by proposers and attached to the proposal.
4. NO BID
If not submitting a proposal, respond by returning only the Proposer acknowledgment form,
marking it “No Bid,” and give the reason in the space provided.
5. PROPOSAL OPENING
Shall be public, at the address, date, and time specified on the proposer Acknowledgment form.
The proposal time must be and shall be scrupulously observed. Under no circumstances shall
proposals delivered after the time specified be considered; such proposals will be returned
unopened. The City will not be responsible for late deliveries or delayed mail. The time/date
stamp clock located in the Purchasing Division shall serve as the official authority to determine
lateness of any proposal. It is the Proposers sole responsibility to assure that his/her proposal
General Conditions
1
RFP No. 2020-015
is complete and delivered at the proper time and place of the proposal opening. Proposals which
for any reason are not so delivered will not be considered. Offers by facsimile, telegram, or
telephone is not acceptable. A proposal may NOT be altered by the Proposer after opening of
the proposals.
Proposal tabulations will be furnished on the web site:
https://www.demandstar.com.
6. TAXES
The City is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible
personal property. The City exemption number is on the face of the Purchase Order. If
requested, the Purchasing Director will provide an exemption certificate to the awarded
Proposer. Vendors or contractors doing business with the City shall not be exempt from paying
sales tax to their suppliers for materials to fulfill contractual obligations with the City Tax
Exemption Number in securing such materials. This exemption does not apply to purchases of
tangible personal property in the performance of contracts for the City.
7. DISCOUNTS
Cash discounts for prompt payment shall not be considered in determining the lowest net cost
for proposal evaluation purposes.
8. MISTAKES
a. Proposers are expected to examine the specifications, delivery schedule, proposal prices,
extensions and all instructions pertaining to supplies and services. FAILURE TO DO SO
WILL BE AT PROPOSER’S RISK. In the event of extension error(s), the unit price will
prevail and the Proposer’s total offer will be corrected accordingly.
b. Written amounts shall take precedence over numerical amounts. In the event of addition
error(s), the unit price and extension thereof will prevail and the Proposer’s total offer will
be corrected accordingly. Proposals having erasures or corrections must be initialed in
ink by the Proposer.
9. INVOICING AND PAYMENT
Payment for any and all invoice(s) that may arise as a result of a contract or purchase order
issued pursuant to this proposal specification shall minimally meet the following conditions to be
considered as a valid payment request:
a. A timely submission of a properly certified invoice(s), in strict accordance with the price(s)
and delivery elements as stipulated in the contract or purchase order document, and to
be submitted to the Finance Department at the address as stipulated on the Purchase
Order.
b. All invoices submitted shall consist of an original and one (1) copy; clearly reference the
subject contract or purchase order number; provide a sufficient salient description to
identify goods or service for which payment is requested; contain date of delivery;
proposal number, original or legible copy of signed delivery receipt including both a
manual signature and printed name of a designated City employee or authorized agent;
be clearly marked as “partial”, “complete”, or “final” invoice. The City will accept partial
deliveries unless otherwise specified into contract or purchase order document.
c. The invoice shall contain the Proposer’s Federal Employer Identification Number
(F.E.I.N.).
2
General Conditions
RFP No. 2020-015

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