14-09APR20- 2020 Onyx Surface Seal Pavement Preservation

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Mar 11, 2020
Due Date: Apr 9, 2020
Solicitation No: 14-09APR20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
14-09APR20- 2020 Onyx Surface Seal Pavement Preservation
2020 BC Onyx List 3-9-20
2020 BC Onyx Map 3-9-20
AWO 26

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Request for Bid (RFB)
Boone County Purchasing
613 E. Ash Street, Room 113
Columbia, MO 65201
Robert Wilson, Buyer
(573) 886-4393 – Fax: (573) 886-4390
Email: Rwilson@boonecountymo.org
Bid Data
Bid Number: 14-09APR20
Commodity Title: 2020 Onyx Surface Seal Pavement Preservation
Day / Date:
Location / Mail
Bid Submission Address and Deadline
Thursday, April 09, 2020
12:30 P.M. (Bids received after this time will be returned unopened)
Boone County Purchasing Department
Boone County Annex Building
613 E. Ash Street, Room 111
Columbia, MO 65201
The Boone County Annex Building is located on the Northwest corner of 7th and
Ash St. Wheelchair accessible entrance is available on the South side of the
Day / Date:
Location / Address:
Bid Opening
Thursday, April 09, 2020
1:30 P.M.
Boone County Government Center
Commission Chambers
801 E. Walnut
Columbia, MO 65201
Pre-Bid Meeting
Day / Date: Wednesday, March 25, 2020
Time: 10:00 A.M.
Location / Address: Room 332
Boone County Government Center
801 E. Walnut
Columbia, Missouri, 65201
Bid Questions Deadline: All questions pertaining to the project must be received
by 3:00 p.m. on April 3, 2020.
Technical questions should be directed to the Project Manager, Dan Haid, at
March 11, 2020
Attachment A
Exhibit A
Exhibit B
Bid Contents
Introduction and General Conditions of Bidding
Primary Specifications
Response Presentation and Review
Response Form
Statement of Bidders Qualifications
Standard Terms and Conditions
Debarment Certificate
Instructions for Compliance with House Bill 1549
Work Authorization Certification
Certification of Individual Bidder
Affidavit for Certification of Individual Bidder
Anti-Collusion Statement
Signature and Identity of Bidder
Bidder’s Acknowledgement
Prevailing Wage Order 26
Affidavit of Compliance with OSHA
Contractor’s Affidavit Regarding Settlement of Claims
Affidavit of Compliance with the Prevailing Wage Law
Sample Contract Agreement
*Sample Performance Bond
*Sample Labor and Material Payment Bond
Project List
Location Map
*For the successful Bidder, Performance Bond and Labor and Material Payment Bond must be submitted
on forms provided herein.
March 11, 2020
County of Boone
Purchasing Department
1. Introduction and General Conditions of Bidding
1.1. INVITATION - The County of Boone, through its Purchasing Department, invites responses, which
offer to provide the goods and/or services identified on the title page, and described in greater detail
in Section 2.
1.2.1. “Party of the First Part” or “County” or “Owner” shall mean the County of Boone, Missouri, acting
through its authorized County Officials, or appointed representatives.
County - This term refers to the County of Boone, a duly organized public entity. It may also be
used as a pronoun for various subsets of the County organization, including, as the context will
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department(s) or Office(s) - The County Department(s) or Office(s) for which this Bid is prepared,
and which will be the end user(s) of the goods and/or services sought.
Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding
Contract performance.
1.2.2. Bidder / Contractor / Supplier / “Party of the Second Part” - These terms refer generally to
businesses having some sort of relationship to or with us. The term may apply differently to
different classes of entities, as the context will indicate.
Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to
respond, or which express interest in this bid, but which do not submit a response, have no
obligations with respect to the bid requirements.
Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests
of the County. The Contractor will be selected for award, and will enter into a Contract for
provision of the goods and/or services described in the Bid.
Contractor or “Party of the Second Part” - shall mean the party having entered into contract to
perform the work herein specified.
Supplier - All business(s) entities which may provide the subject goods and/or services.
“Director” shall mean the Director of Boone County Resource Management or his/her designated
“Engineer” shall mean the Director or the authorized representative of the Department for whom the
work is to be performed.
“Work” of the Contractor includes labor or material, or both.
“As directed”, “as required”, “as permitted”, “acceptable to” and words of like import shall mean that
the direction, requirement or permission of the Engineer is intended.
“Or equal” is not intended to impose limitations preventing the free exercise of the Contractor’s skill
or to exclude products which are satisfactory. Materials and workmanship shall be of the best of their
respective kinds. Trade or manufacturer’s names where used in these specifications are intended to
fix the standards of workmanship and materials. Any article or material equaling the standards fixed
may be used in place of that mentioned by the specifications provided that the material or article
proposed is submitted to and approved by the Engineer. No substitution shall be made unless this
definite approval has been obtained in advance.
1.2.3. Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of
information. The kind of information this Bid seeks is indicated by the title appearing at the top of
the first page. A “Request for Bid” is used when the need is well defined. A “Request for Bid” is
used when the County will consider solutions, which may vary significantly from each other or from
the County’s initial expectations.
March 11, 2020
Response - The written, sealed document submitted according to the Bid instructions.
BID CLARIFICATION - Any questions or clarifications concerning bid documents should be
addressed to Robert Wilson, Buyer, 613 E. Ash Street, Room 113, Columbia, Missouri 65201.
Telephone (573) 886-4393 Fax (573) 886-4390 E-mail: Rwilson@boonecountymo.org .
1.3.1. Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and
requirements of this Bid. Bidder’s failure or omission to examine any relevant form, article, site or
document will not relieve them from any obligation regarding this Bid. By submitting a Response,
1.3.2. Bid Amendment - If it becomes evident that this Bid must be amended, the Purchasing Department
will issue a formal written amendment to all known prospective Bidders. If necessary, a new due
date will be established.
1.4. AWARD - Award will be made to the Bidder(s) whose offer(s) provide the greatest value to the
County from the standpoint of suitability to purpose, quality, service, previous experience, price,
lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best
interest of the County. Thus, the result will not be determined by price alone. The County will be
seeking the least costly outcome that meets the County needs as interpreted by the County. The
County reserves the right to award this bid on an item by item basis, or an “all or none” basis,
whichever is in the best interest of the County.
1.5. CONTRACT EXECUTION - This Bid and the Contractor’s Response will be made part of any
resultant Contract and will be incorporated in the Contract as set forth, verbatim.
1.5.1. Precedence - In the event of contradictions or conflicts between the provisions of the documents
comprising this Contract, they will be resolved by giving precedence in the following order:
1) the provisions of the Contract (as it may be amended);
2) the provisions of the Bid;
3) the provisions of the Bidder’s Response.
by the County’s standard “boilerplate” terms and conditions for Contracts, a sample of which is
attached to this Bid.
1.7. PAYMENTS: The successful Contractor will be allowed payment in accordance with the following
No later than 30 days after receipt of invoice from the Contractor, the County will make partial
payment to the Contractor on the basis of a duly certified approved estimate of the cost of materials
delivered to the site and work performed at the site during the preceding calendar month by the
Contractor, but the County will retain five (5) percent of the amount of each such estimate. No later
than 45 days after final tests and acceptance final payment shall be due.
1.8. The Contractor shall, by affidavit, submit to the Engineer a sworn certification to the County that all
bills and claims properly due and chargeable against the work have been satisfied and that the laws
relating to the payment of prevailing wage rates have been complied with and shall release the County
of Boone from all further claims, which certificate must bear the written endorsement of the Surety
on the bond. The acceptance by the Contractor of the final payment shall constitute a release and
waiver of any and all rights and privileges under the terms of the Contract; further, the acceptance by
the Contractor of final payment shall relieve the County from any and all claims or liabilities on part
of the County relating to or connected with the Contract.
1.9. The cost of all licenses and permits and other expenses and costs incidental to the fulfillment of this
Contract will be paid by the Contractor, and the total amount of such costs will be included in the
total cost of the work.
1.10. Assignments: No money due at the time or which may become due, and no claim of any character
because of any performance or breach of the Contract shall be assigned or transferred to any other
person so as to bind or affect the County without the written consent of the Surety and the County.
March 11, 2020
1.11. The Contractor shall pay for all materials, supplies, services, and equipment as follows:
1. For all transportation and utility service not later than the 20th day of the calendar month
following that in which the services are rendered, and
2. For all materials, tools, and other expendable equipment to the extent of 90 percent of the cost
thereof, not later than the 20th day of the calendar month following that in which such
materials, tools, and equipment are delivered at the site of the project, and the balance of the
cost thereof not later than the 30th day following the completion of that part of the work in or
on which such materials, tools, and equipment are incorporated or used.
EXTRA AND/OR ADDITIONAL WORK AND CHANGES: If any change in the amount of work
to be done, in the plans, or in the specifications is deemed necessary, the County may issue to the
Contractor a written change order directing that such extra and/or additional work be done or that
such change be made, and the Contract shall be modified accordingly. Compensation to the
Contractor will be calculated as an addition to or deduction from the Contract price, based upon such
written terms as may be established by the owner, either (a) by an acceptable lump sum bid of the
Contractor, (b) on a cost-plus limited basis not to exceed a specified limit, or (c) on basis of bid or
mutually agreed upon unit prices. In the event that none of the foregoing methods are agreed upon
with the Contractor, the County may perform the work with its own forces or under separate contract
with another contractor.
THEREOF: The County shall have the right to withhold from payments due to the Contractor, in
addition to the retained percentages herein elsewhere provided for, such amount or amounts as may
be necessary to pay just claims against the Contractor for labor and services rendered and materials
furnished in or about the work covered by this Contract, or for liquidated damages. The County is by
this Contract appointed the agent of the Contractor to apply such retained amounts to the payment of
any of the foregoing.
PATENTS: The Contractor shall protect the County against suits for patent infringement on
material, equipment, and methods used.
DISCHARGE OF EMPLOYEES: Any employee of the Contractor who is stationed at the site of
the work and should prove to be quarrelsome, dishonest, incompetent or inexperienced, or should
not work for the good of the job shall, upon written notice from the County, be removed by the
Contractor and replaced by an employee with proper qualifications.
ASSIGNMENT OF CONTRACT: No assignment by the Contractor of any principal construction
contract or any part thereof or of the funds to be received thereunder by the Contractor, will be
recognized unless such assignment has had the approval of the County and the Surety has been given
due notice of such assignment in writing. In addition to the usual recitals in assignment contracts,
the following language must be set forth:
“It is agreed that the funds to be paid to the assignee under this assignment are subject to a prior
lien for services rendered or materials supplied for the performance of the work called for in said
Contract in favor of all persons, firms, or corporations rendering such services or supplying such
ACCIDENT PREVENTION: Precaution shall be exercised at all times for the protection of persons
(including employees) and property. The safety provisions of applicable laws, building and
construction codes shall be observed. Machinery, equipment, and all hazards shall be guarded or
eliminated in accordance with the safety provisions of the Manual of Accident Prevention in
Construction, 8th Edition, 1999, published by the Associated General Contractors of America, to the
extent that such provisions are not in contravention of applicable laws. Current standards of the
Occupational Safety and Health Act shall be applied, as well as the requirements contained within
the current M U T C D .
March 11, 2020

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