06-17APR20 Flexible Armor Shirts Term and Supply Addendum 1

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing
Posted Date: Mar 25, 2020
Due Date: Apr 17, 2020
Solicitation No: 06-17APR20
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06-17APR20 Flexible Armor Shirts Term and Supply
Addendum 1

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Requestfor Bid (RFB)
Boone County Purchasing
613 E. Ash Street, Room 109
Columbia, MO 65201
Liz Palazzolo, Senior Buyer
Phone: (573) 886-4392 - Fax: (573) 886-4390
Email: lpalazzolo@boonecountymo.org
Bid Data
Bid Number: 06-17APR20
Bid Submission Address and Deadline - ONLY SEND
Day/ Date: Friday, April 17, 2020
Time: 2:00 P.M.
Vendors Note: Bids received after this time will not be
opened. Late bids may be returned unopened if the vendor
requests and at the vendor's expense.
Location/ Mail Address: Boone County Purchasing Department
613 E. Ash, Room 109
Columbia, MO 65201
Directions: The Boone County Purchasing Department is located in the
Boone County Annex Building across the street from the
Armory Sport Center in downtown Columbia off Couiihouse
square. A wheelchair accessible entrance is available.
Day / Date:
Location / Address:
Friday, April 17, 2020
Shortly after the Bid Submission Deadline Stated Above
Boone County Purchasing Department
613 E. Ash, Room 109
Columbia, MO 65201
Bid # 06-17APR20
Bid Contents
1.0: Introduction and General Conditions of Bidding
2.0: Technical Specifications
3.0: Bidder's Instructions and Evaluation
4.0: Vendor's Response and Pricing Pages
Certification Regarding Debarment
Certification Regarding Lobbying
Work Authorization Certification
Standard Terms and Conditions
Page 1
Insertion Date: 3/18/20
Insertion Date:
Wednesday March 18, 2020
• "No Bid" Response Form
Bid # 06-17APR20
Page 2
Insertion Date: 3/18/20
County ofBoone
Purchasing Department
1. Introduction and General Conditions of Bidding
1.1. Invitation: This document is a Request for Bid for Boone County conducted by the Boone
County Purchasing Department. Vendors are invited to respond by sealed bid by the
indicated bid submission deadline on page 1 of this document. Bids received will be read
shortly after the official bid submission deadline. Vendors responding to this request must
comply with all technical specifications and requirements stated herein.
1.1.1. The County requests bids for provision of Flexible Armor Shirts as specified below for the
Boone County Sheriffs Department as further specified herein.
History: This is a new purchase for the County. The County anticipates doing an initial
purchase to outfit its 13 SWAT team members with a long sleeve shirt and short sleeve shirt
with one set of armor that can be swapped between the long and short sleeve shirts, i.e., two
shirts and one set of armor. It is anticipated that sets would be replaced every five years, but
the County would need an additional set or sets year to year as replacements prove necessary
or as armor panels reach NIJ expiration.
1.2. Definitions:
County: This term refers to the County of Boone, a duly organized public entity. It may
also be used as a pronoun for various subsets of the County organization, including, as the
context will indicate:
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department(s) or Office(s) -The County Department(s) or Office(s) for which this RFB is
prepared, and which will be the end user(s) of the goods and/or services sought.
Designee - The County employee(s) assigned as your primary contact(s) for interaction
regarding Contract performance.
Bidder, Contractor, Supplier/Vendor: These terms refer generally to businesses having
some sort ofrelationship to or with Boone County. The term may apply differently to
different classes of entities, as the context will indicate.
Bidder - Any business entity submitting a response to this RFB . Suppliers, which may be
invited to respond, or which express interest in this bid, but which do not submit a response,
have no obligations with respect to the bid requirements.
Contractor- The bidder whose response to this RFB is found by Purchasing to meet the best
interests of the County. The contractor is the "successful bidder" who has been selected for
award, and will enter into a contract for provision of the goods and/or services described in
the RFB.
Supplier/ Vendor - All business(s) entities which may provide the subject goods and/or
Request for Bid (RFB): This entire document, including attachments, is considered a
"Request for Bid." A Request for Bid (RFB) may be used to solicit various kinds of
information. The kind of information this RFB seeks is indicated by the title appearing at
the top of the first page. A "Request for Bid" is used when the need is well defined. A
Bid # 06-17APR20
Insertion Date: 3/18/20
"Request for Proposal" is used when the County will consider solutions, which may vary
significantly from each other or from the County's initial expectations.
1.2.4. Response/Bid: The written, sealed document submitted by the bidder/vendor/supplier
according to the RFB instructions.
1.3. Bid Clarification: Questions regarding this RFB should be directed in writing, preferably by
e-mail, to the identified Buyer in the Purchasing Department. Answers, citing the question
asked but not identifying the questioner, will be distributed simultaneously to all known
prospective Bidders. Note: Written requirements in the RFB or its Amendments are
binding, but any oral communications between the County and Bidder are not binding.
1.3 .1.
Bid/Clarification Contact: Liz Palazzolo, Senior Buyer, Boone County Purchasing, 613 E.
Ash, Room 109, Columbia, MO 65202. Telephone: (573) 886-4392; Fax: (573) 886-4390;
E-mail: lpalazzolo@boonecountymo.org.
1.3 .2.
Bidder Responsibility: The bidder is expected to be thoroughly familiar with all
specifications and requirements of this RFB. The bidder's failure or omission to examine any
relevant form, article, site or document will not relieve the bidder from any obligation
regarding this RFB. By submitting a response/bid, the bidder is presumed to concur with all
terms, conditions and specifications of this RFB.
1.3 .3.
Bid Addendum: If it becomes evident that this RFB must be amended, the Purchasing
Department will issue a formal written Addendum to all known prospective bidders. If
necessary, a new due date will be established.
1.4. Award: Award will be made to the bidder(s) whose bid(s) provides the greatest value to
the County from the standpoint of suitability to purpose, quality, service, previous
experience, price, lifecycle cost (as applicable), ability to deliver, or for any other reason
deemed by Purchasing to be in the best interest of the County. That is, the award will not be
determined by price alone. The County will be seeking the least costly outcome that meets
the County's needs as interpreted by the County.
The County of Boone reserves the right to accept or reject any and all bids in the best interest
of the County. The County also reserves the right to not award any item or group of items if
the services can be obtained from state contract or other governmental entities under more
favorable terms.
Contract Document: The successful bidder(s) shall be obligated to enter into a written
contract with the County within thirty (30) calendar days of the notice of award/contract forms
provided by the County. Ifthe bidder desires to contract under the bidder's written agreement,
any such proposed agreement must be submitted in blank with the bid for the County's
consideration as part of the evaluation of bids; in the absence of such submission with the
bidder's response, the County's forms shall be used. The County reserves the right to modify
any proposed form agreement or withdraw its award to a successful bidder if any proposed
agreement contains terms and conditions inconsistent with the County's RFB or are
unacceptable to County legal counsel.
Bid # 06-17APR20
Insertion Date: 3/18/20
1.5. Contract Execution: This RFB and the Vendor's Response will be made part of any
resulting contract and will be incorporated in the contract as set forth, verbatim.
1.5.1. Precedence: In the event of any contradiction or conflict between the provisions of the
documents comprising the contract, the following order of precedence shall apply:
1) the provisions of the Contract (as it may be amended);
2) the provisions of the RFB, including any addenda;
3) the provisions of the Vendor's Response, including any clarification.
1.6. Compliance with Standard Terms and Conditions: The bidder shall hereby agree to be
bound by the County's standard "boilerplate" terms and conditions for contracts as attached
2.1. General Requirements:
The contractor shall provide flexible armor shirts, both long sleeve and short sleeve styles,
male and female, on an as needed, if needed basis as ordered by the Boone County Sheriffs
Department in accordance with the terms and specifications stated herein.
All flexible annor shirts shall provide protection against ballistic penetration while reducing
resultant blunt trauma. At the option of the County, the contractor shall also make available
shirts that provide stab protection.
The shirts provided by the contractor shall be available with all available options (e.g., warm
weather and cold weather options), sizes (S-2XL), and colors. It is anticipated that the County
will order Coyote tan shirts but other colors must be available upon request.
2.1.4. Shirts must include removable modular ballistic panels that allow for the shirts to be easily
2.1.5. Shirts shall be light-weight and allow for range of motion
2.1 .6. Shirts shall have an exoskeleton-type design allowing for articulation in the shoulder and
deltoid region
2.1.7. Shirts shall be made of fabric that is breathable, anti-microbial, and moisture wicking
2.1.8. Shirts shall include at least one strategically accessible pocket, e.g., bicep pocket
2.2. Estimates - Minimum Order Requirements Prohibited:
All quantities represented herein are estimates. The contractor shall understand and agree that
the estimates as such are nonbinding on the County, and the County does not guarantee a
specific quantity of purchase at the time of order or over the course of the contract period. In
addition, the contractor shall not impose a minimum order requirement.
Bid # 06-17APR20
Page 5
Insertion Date: 3/18/20

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