NOTICE TO BIDDERS
The term quote and proposal are used interchangeably throughout the document and have the same meaning.
Quotes will be received by the city of Carrollton, Carrollton, Texas, at the office of Patty Helms, Purchasing Manager,
City Hall Building, 1945 E. Jackson Road, Carrollton, Texas 75006-1790 or via email (see page #6), provided a
digital signature is included until the hour 11:00 am on the 8th day of May 2019; at which time proposals duly
delivered and submitted will be considered for supplying the following:
DRUG & ALCOHOL TESTING
ANNUAL QUOTE # 19-026
Any quote received after stated closing time will be returned unopened. If proposals are sent by mail to
the Purchasing Manager, the proposer shall be responsible for actual delivery of the proposal to the
Purchasing Manager before the advertised date and hour for opening of bid. If mail is delayed by the
postal service, courier service, an internet service provider or in the internal mail system of the City of
Carrollton beyond the date and hour set for the bid opening, bids thus delayed will not be considered and
will be returned unopened.
Information concerning the specifications may be obtained by calling Adrian Perez, Workforce Services
Manager 972-466-4917, or via email Adrian.firstname.lastname@example.org . Information concerning the bid
process may be obtained by calling and or emailing the Purchasing Department at 972-466-3133,
Until the final award by the city of Carrollton, said City reserves the right to reject any and/or all quotes, to waive
technicalities, to re-advertise, to proceed otherwise when the best interests of said City will be realized hereby. Quotes
will be submitted sealed and plainly marked with the date and time of opening.
The city of Carrollton Municipal Building is wheelchair accessible. To request a reasonable accommodation needed
for bid openings for a disability, please contact the Purchasing Office 72 hours in advance at (972) 466-3133.
City of Carrollton, Texas
Patty Helms, Purchasing Manager
Closing Date: Wednesday, May 8, 2019 @ 11:00 AM (CST)
It is the responsibility of the vendor to check for addenda. Addenda will be posted to the City’s website:
1.2 ANNUAL CONTRACT FUNDING
The City operates on a fiscal year that ends on September 30th. Because state law mandates that a municipality
may not commit funds beyond a fiscal year, this bid is subject to cancellation if funds for this commodity are
not approved in the next fiscal year.
1.3 ASSIGNMENT OF QUOTE
The successful proposer may not assign their rights and duties under an award without the written consent of
the City’s Purchasing Manager. Such consent shall not relieve the assignor of liability in event of default by
1.4 PROPOSAL CONSIDERATION / TABULATION
After proposals are opened and publicly read, the proposals will be tabulated for comparison on the basis of
the prices and quantities (lowest responsible vendor) or by the best value method shown in the bid. Until
final award of the Contract, the city reserves the right to reject any or all bids, to waive technicalities, and to
re-advertise for new bids, or proposed to do the work otherwise in the best interests of the City.
The award of the Drug Testing Contract shall be based upon the following criteria, dependent upon the
sections of the quote being submitted:
Bidder’s' successful experience in conducting drug and alcohol testing, including, but not limited to,
experience with Department of Transportation regulations, relationship of services provided,
procedural compliance with the Americans with Disabilities Act, NIDA guidelines, and any other
laws affecting the scope of the work, proposed types of tests and equipment to be used, clarity of
quote, and inclusion of requested information.
Availability and qualifications of proposed staff - the City provides services on a 24-hour basis. Firms
will be evaluated based on hours of operation, availability of medical staff for emergencies,
availability of a certified medical review officer, and collection site hours. Staff will be evaluated,
where applicable, on knowledge of the Americans with Disabilities Act, knowledge of industrial