Annual Plumbing Supplies

Agency: Lee County
State: Florida
Type of Government: State & Local
  • 45 - Plumbing, Heating, and Sanitation Equipment
Posted Date: Feb 13, 2018
Due Date: Mar 12, 2018
Solicitation No: B180118GWT
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Solicitation #: B180118GWT
Project Name: Annual Plumbing Supplies

Scope of Work: . SCOPE

Lee County is requesting competitive bids from plumbing supply vendors to provide comprehensive plumbing products for Lee County. The vendor shall provide the required plumbing supplies to maintain the Lee County infrastructure. The intent of this bid is to establish a contract for the purchase of plumbing supplies on an as needed basis. No purchases are guaranteed.

Bids shall be considered only from vendors normally engaged in this business who shall stock and offer, on an individual basis or collectively, a full listed manufacturer¡¯s product lines. (To be eligible, a vendor needs to only offer one of these manufacturer¡¯s full product lines; it is not required to offer two lines, three lines or all of the lines listed.)
It is not necessary to bid on all of the items in order to be considered for an award.


Bids will be considered only from firms which qualify as a ¡°regular distributer.¡±

A ¡°regular distributer¡± is defined as a firm that owns, operates, or maintains a store, warehouse, or other establishment in which the materials or supplies required for the performance of the contract are bought, kept in stock, and regularly sold to the public in the usual course of business. To be a regular distributer, the firm must engage in, as its principal business and in its own name, the purchase and sale of the products in question.

The awarded vendor shall appoint a person or persons to act as a primary contact for all county departments. This person or back-up shall be readily available during normal work hours by phone or in person, and shall be knowledgeable of the terms and procedures involved.


As the need for other products and manufacturers becomes necessary, they may be added to the list through negotiation with the vendor and approved by Procurement.

Should an item become obsolete, its replacement may be added to the list and the prices negotiated with the vendor and approved by Procurement.

Offers are submitted with the understanding that no price adjustment will be authorized for 365 calendar days after the effective date of the contract. Upward price adjustments may be permitted only at the end of each 365 calendar days and only where verified to the satisfaction of the Procurement Management Department. The vendor must provide no less than a 60-day advanced written notice prior to the end of the 365 calendar days and each 365 calendar day period thereafter.

Any approved price change will be effective only at the beginning of the contract effective date for that year. The vendor shall document the amount and proposed effective date of the change in price. Documentation shall be supplied with vendor¡¯s request for increase, which will: (1) verify that the requested price increase is general in scope and not applicable just to the County; and (2) verify the amount or percentage of increase, which is being passed on to the vendor by others not under the control of the vendor. Failure by the vendor to supply the aforementioned verification with the request for price increase will result in delay of the effective date of such increase. The Procurement Management Department may make such verification as deemed adequate. However, an increase, which the Procurement Management Department determines is excessive, regardless of any documentation supplied by the vendor, may be cause for cancellation of the contract. The Procurement Management Department will notify using agencies and vendor in writing of the effective date of any increase, which is approved.

However, the vendor shall fill all purchase orders received prior to the effective date of the price adjustment at the old contract prices. The vendor is further advised that price decreases, which affect the cost of materials, labor and transportation, are required to be passed on to the County immediately. Failure to do so will result in action to recoup such amounts.
NOTE: The bid discount percentage(s) shall remain firm over the term of the bid.


As a requirement of the bid the awarded vendor (s) shall at no cost to Lee County provide the internet link or CD-Rom to identify purchased goods and to verify the cost of such goods. The department prefers an internet link to be able to confirm pricing.

Please indicate the format in which this information will be provided:

__________________Internet link


¡þ¡þ__________________ Other (Bidder to Specify)

The bid discounts shall include INSIDE DELIVERY, F.O.B. Ft. Myers, Fl, to any county location as directed.

There shall be no minimum dollar amount required per purchase.

If your firm is out of the local calling area, it is required that you have a toll free number as well as an e-mail address to accept orders.

All delivery costs, materials, supplies, and freight shall be paid by the vendor at no cost to the County.


To make it easier and faster to receive payments please do the following:

Purchase order number must appear on the invoice.

The quantity, item number, manufactures name, list price, discount and County¡¯s costs shall appear on the invoice.

If all or part of the above information is missing from the invoice, payment can be delayed until the information can be located and verified.


The successful vendor(s) shall provide full factory warranty on all parts and supplies furnished, as a result of this bid, against defects in materials and/or workmanship. The warranty shall start on the day of delivery and acceptance by Lee County.

End of Scope of Work and Specifications Section

Pre-Bid Information: No Pre-Bid Meeting
Location: *Public Works Building, 1500 Monroe Street 4th FL, Fort Myers, FL 33901

Opening Date & Time: 3/12/2018

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