Annual Overlay/Rehabilitation 2017-18, Project No. 2018.0050, Bid No. 17-18.026

Agency: City of San Leandro
State: California
Type of Government: State & Local
Caegory:
  • 89 - Subsistence (Food)
Posted Date: Jun 18, 2018
Due Date: Jun 21, 2018
Solicitation No: 17-18.026
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Due Date Time Location Number Title Description Meeting Date Time Location
06/21/2018
3:00 PM
City Clerk's Office, City Hall, 835 E. 14th Street, 2nd Floor, San Leandro, CA
17-18.026

Annual Overlay/Rehabilitation 2017-18, Project No. 2018.0050, Bid No. 17-18.026

The City of San Leandro is seeking bids for the Annual Overlay/ Rehabilitation Project 2018.0050. The work to be done consists of roadway paving, base cement stabilization, concrete curb ramps, detection loops, and pavement striping, and doing all appurtenant work in place and ready for use, all as shown on the plans and described in the specifications with the title indicated in the Plans and Specfications.

Notice to Bidders

Plans and Specifications Pages 1-172

Plans and Specifications Pages 173-345

Addendum No. 1

06/05/2018
10:00 AM

All bidders must attend a mandatory pre-bid conference and sign the attendance sheet. Pre-bid conferences will be held on:


Tuesday, June 5th, 2018 at 10:00 a.m., and
Wednesday, June 6th, 2018 at 1:00 p.m.


Both meetings will be held in the Sister Cities Gallery on the first floor of San Leandro City Hall, 835 East 14th Street, San Leandro, CA 94577. The information presented at the conferences will be identical. A firm that doesn¡¯t attend the pre-bid conference is not qualified to bid on the project.

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CITY OF SAN LEANDRO
STATE OF CALIFORNIA
ENGINEERING AND TRANSPORTATION DEPARTMENT
NOTICE TO BIDDERS
FOR
ANNUAL OVERLAY / REHABILITATION 2017-18
PROJECT NO. 2018.0050
BID NO. 17-18.026
1. BID OPENING: The bidder shall complete the “Proposal to the City of San Leandro” form contained
in the Contract Book. The proposal shall be submitted in its entirety. Incomplete proposals will be
considered non-responsive. Sealed bids containing the completed Proposal Section subject to the
conditions named herein and in the specifications for ANNUAL OVERLAY / REHABILITATION
2017-18, Project No. 2018.0050 addressed to the City of San Leandro will be received at City Hall,
835 East 14th Street, 2nd Floor San Leandro at the office of the City Clerk up to 3:00 p.m. on
Thursday, June 21, 2018, at which time they will be publicly opened and read.
2. BID RESULTS: A summary of the bids received will be made available, via the Internet, at:
http://www.sanleandro.org/depts/finance/purchasing/bids/default.asp.
3. WORK DESCRIPTION: The work to be done consists of roadway paving, base cement
stabilization, concrete curb ramps, detection loops, and pavement striping, and doing all
appurtenant work in place and ready for use, all as shown on the plans and described in the
specifications with the title indicated in Paragraph 1 above, and on file in the office of the City
Engineer. Reference to said plans and specifications is hereby made for further particulars.
4. CONTRACTOR’S LICENSE: A Class “A” Contractor’s License is required for this work. No bid
will be accepted from a contractor who has not been licensed in accordance with Chapter 9, Division 3
of the California Business and Professions Code.
5. BID DEPOSIT: A Bid Deposit equal to at least 10% of the total amount of the bid shall be placed in
the sealed proposal. The Bid Deposit shall be in one of the following forms: cash, cashier’s check or
certified check payable to the City, or bidder’s bond in favor of the City executed by an authorized
surety company.
6. PAYMENT AND PERFORMANCE BONDS: Payment and performance guarantee bonds as set forth
in Section 2-4 of the Special Provisions will be required from the successful bidder.
7. CITY’S RIGHT TO REJECT BIDS: The right is reserved, as the interest of the City may require, to
reject any or all bids, or to waive any informality or minor irregularity in the bids.
8. GENERAL PREVAILING WAGE RATES: In accordance with all applicable provisions of the
California Labor Code, the general prevailing rate of wages applicable to the work to be done shall be
paid on this project. A tabulation of the various classifications of work persons to be employed and the
prevailing rate of wages applicable thereto is on file in the City Clerk’s office. Bidder’s attention is
directed to Section 7-2 of the Special Provisions.
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Notice to Bidders
Project No. 2018.0050
9. OBTAINING THE PROJECT PLANS AND CONTRACT BOOK: The project plans and Contract
Book may be obtained free of charge from the City’s website at:
http://www.sanleandro.org/depts/finance/purchasing/bids. Bidders who download the plans are
encouraged to contact the City of San Leandro Engineering and Transportation Department at 510-577-
3428 to be placed on the project planholder’s list to receive courtesy notifications of addenda and other
project information. Project addenda, if any, will be posted on the website. A bidder who fails to
address all project addenda in its proposal may be deemed non-responsive.
Bidders may also purchase the Project Plans and Contract Book at the Engineering and
Transportation Department, City Hall, 835 East 14th Street, 1st Floor, San Leandro, (510) 577-3428,
upon payment of a non-refundable fee of $75.00 (payable by exact cash or check only) for each set.
10. OBTAINING THE APWA STANDARD SPECIFICATIONS (GREEN BOOK): The APWA Standard
Specifications (Greenbook) may be purchased by contacting BNI Building News, 1612 South
Clementine Street, Anaheim, CA 92802, (714) 517-0970 or (888) 264-2665.
11. WITHDRAWAL OF PROPOSALS: Any bid may be withdrawn at any time prior to the time fixed in
the public notice for the receipt of bids only by written request for the withdrawal of the bid filed with
the City Clerk. The request shall be executed by the bidder or its duly authorized representative. The
withdrawal of a bid does not prejudice the right of the bidder to file a new bid. Whether or not bids are
opened exactly at the time fixed in the public notice for opening bids, a bid will not be received after
that time nor may any bid be withdrawn after the time fixed in the public notice for receipt of bids.
12. RELIEF OF BIDDERS: As stated in Public Contract Code Sections 5100 et seq. concerning relief of
bidders and in particular to the requirement therein, that if the bidder claims a mistake was made in the
bid presented, the bidder shall give the City Clerk, written notice within five (5) days after the opening
of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.
13. DISQUALIFICATION OF BIDDERS: More than one proposal from an individual, firm, partnership,
corporation, or combination thereof under the same or different names will not be considered.
Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination
thereof is interested in more than one proposal for the work contemplated may cause the rejection of
all proposals in which such individual, firm, partnership, corporation, or combination thereof is
interested. If there is reason for believing that collusion exists among the bidders, any or all proposals
may be rejected. Proposals in which the prices obviously are unbalanced may be rejected.
14. PREVIOUS DISQUALIFICATION, REMOVAL, OR OTHER PREVENTION OF BIDDING: A bid
may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder
who has a proprietary interest in such bidder, having been disqualified, removed, or otherwise
prevented from bidding on, or completing a federal, state, or local project because of a violation of any
law or any safety regulation.
15. RESPONSIBILITY FOR VERIFYING CONTRACT ADDENDA: All bidders shall verify if any
addenda for this project have been issued by the City of San Leandro. It is the bidders’ responsibility
to ensure that all requirements of contract addenda are included in the bidder’s proposal. All bidders
shall include a signed copy of all contract addenda with the proposal. Failure to comply with this
requirement shall cause the proposal to be considered as non-responsive and shall be grounds for
rejection of the bid.
16. SITE INVESTIGATION: The bidder shall examine carefully the site of the work to verify all existing
conditions. The submission of a bid shall be conclusive evidence that the bidder has investigated and
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Annual Overlay / Rehabilitation 2017-18
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Notice to Bidders
Project No. 2018.0050
is satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be
performed, as to the quantities of materials to be furnished, and as to the requirements of the proposal,
plans, specifications, and the contract. The bidder shall not take advantage of any apparent error or
omission in the plans or specifications. In the event the bidder discovers any apparent error,
discrepancy, or omission as a result of its site investigation, bidder shall immediately notify the City
Engineer.
17. PRE-BID CONFERENCE: All bidders must attend a mandatory pre-bid conference and sign the
attendance sheet. Pre-bid conferences will be held on:
Tuesday, June 5th, 2018 at 10:00 a.m., and
Wednesday, June 6th, 2018 at 1:00 p.m.
Both meetings will be held in the Sister Cities Gallery on the first floor of San Leandro City Hall,
835 East 14th Street, San Leandro, CA 94577. The information presented at the conferences will be
identical. A firm that doesn’t attend the pre-bid conference is not qualified to bid on the project.
Questions regarding the plans and specifications may be submitted in writing to the project engineer
until 5:00 p.m. five (5) days before, excluding Saturdays, Sundays and Holidays, bids must be received
by the City. The City will not respond to oral questions outside of the pre-bid conference. The response,
if any, will be by written addendum only. Oral responses do not constitute a revision to these plans or
specifications.
18. VALUE OF WORK: The Engineer has estimated that the value of the base bid work is approximately
$8.5M.
19. PUBLIC CONTRACT CODE SECTION 22300: Pursuant to Public Contract Code Section 22300, for
monies earned by the Contractor and withheld by the City to ensure the performance of the Contract,
the Contractor, may, at its option, choose to substitute securities meeting the requirements of said Public
Contract Code Section 22300.
20. CALIFORNIA LABOR CODE SECTION 1771: This Contract will be subject to compliance
monitoring and enforcement by the California Department of Industrial Relations, pursuant to Labor
Code section 1771.4. A contractor may not bid, nor be listed as a subcontractor unless currently
registered and qualified to perform public work pursuant to Labor Code Section 1725.5.
21. CALIFORNIA LABOR CODE SECTION 6707: Pursuant to the provisions of California Labor Code
Section 6707, when the work involves trenches with a depth of five feet or more, each bid submitted in
response to this Notice to Bidders shall contain, as a bid item, adequate sheeting, shoring, and bracing,
or equivalent method, for the protection of life and limb in trenches and open excavation, which shall
conform to applicable safety orders. By listing this sum, the bidder warrants that its action does not
convey tort liability to the City or City employees, engineers, agents, or subconsultants.
22. PUBLIC CONTRACT CODE SECTION 2.7: For proposals in the amount of one million dollars
($1,000,000.00) or more, bidders are required to certify that the bidder’s company, any parent entities,
subsidiaries, successors or subunits of the bidder’s company and the signator of the proposal,
personally, are not identified on a list created pursuant to subdivision (b) of Section 2203 of the
California Public Contract Code as a person engaging in investment activities in Iran as described in
subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the
California Public Contract Code, as applicable.
23. SAN LEANDRO BUSINESS PREFERENCE AND PARTICIPATION GOALS: The work performed
under this contract is subject to Section 1-6-225 of the San Leandro Municipal Code regarding local
business preference and participation. A list of companies that hold a San Leandro business license is
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Notice to Bidders
Project No. 2018.0050
located on the City webpage under the finance department, here:
http://www.sanleandro.org/depts/finance/licenses/data.asp. This list may be sorted by city and service
offered to find local businesses.
24. SAN LEANDRO COMMUNITY WORKFORCE AGREEMENT: The work performed under this
contract is subject to the Community Workforce Agreement adopted by City Council Resolution 2015-
104. Contractors attention is directed to Section 10.
25. BID PROTEST PROCEDURES: Any protest of the proposed award of bid to the bidder deemed the
lowest responsible bidder must be submitted in writing to the City no later than 5:00 p.m. on the third
(3rd) business day following the date of the bid opening.
The initial protest must contain a complete statement of the basis for the protest.
The protest must state the facts and refer to the specific portion of the document or the specific statute
that forms the basis for the protest. The protest must include the name, address, and telephone number
of the person representing the protesting party.
The party filing the protest must concurrently transmit a copy of the initial protest to the bidder deemed
the lowest responsible bidder.
The party filing the protest must have actually submitted a bid on the project. A subcontractor of a
party filing a bid on this project may not submit a Bid Protest. A party may not rely on the Bid Protest
submitted by another bidder, but must timely pursue its own protest.
The procedure and time limits set forth in this Section are mandatory and are the bidder’s sole and
exclusive remedy in the event of a Bid Protest. The bidder’s failure to fully comply with these
procedures shall constitute a waiver of any right to further pursue the Bid Protest, including filing of a
challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to
the California Government Code, or filing of any other legal proceedings.
The City shall review all timely protests prior to formal award of the bid. The City shall not be required
to hold an administrative hearing to consider a timely protest, but may do so at the option of the
Engineer, or if otherwise legally required. At the time of the City Council’s consideration of the award
of the bid, the City Council shall also consider the merits of any timely protests and the Engineer’s
recommendation thereon. The City Council may either accept the protest and award the bid to the next
lowest responsible bidder, or reject the protest and award to the lowest responsible bidder. Nothing in
this section shall be construed as a waiver of the City Council’s right to reject all bids.
The City reserves the right to waive any bid irregularities not affecting the amount of the bid, except
where such waiver would give the low bidder an advantage or benefit not allowed other bidders.
Dated: May 18, 2018____________________
2256126.1
Tamika Greenwood
City Clerk
Last Revised: 06/01/16
Annual Overlay / Rehabilitation 2017-18
Page 40
Notice to Bidders
Project No. 2018.0050

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