Annual Maintenance for Uninterruptible Power Supply (UPS) System

Agency: Consumer Product Safety Commission
State: Maryland
Type of Government: Federal
FSC Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
NAICS Category:
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date: Sep 19, 2017
Due Date: Sep 20, 2017
Solicitation No: CPSC-Q-17-0111
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Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Sep 13, 2017 10:50 am
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94/2005-95.

The U.S. Consumer Product Safety Commission (CPSC) intends to procure annual maintenance for the server room uninterruptible power supply (UPS) system in accordance with the attached document. The annual maintenance shall be provided on a Firm-Fixed basis, with a performance period of a base and three (3) option periods.
Delivery and acceptance shall be to the CPSC point of contact in accordance with Local Clause 1A for the delivery of any items to CPSC.

The provision at 52.212-1 (Jan 2017) , Instructions to Offerors-Commercial Items, applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and DUNS number, as well as contact information for the offeror's point of contact for the quote. A valid active SAM regristration is required for award. The quote shall be submitted via email to the Contract Specialist at with a complete quote for all items required.

Offerors shall include a completed copy of the provision at 52.212-3 (Jan 2017), Offeror Representations and Certifications-Commercial Items, if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2017), applies to this acquisition. The following additional FAR clauses cited in FAR 52.212-5 are applicable to this acquisition: (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013); (25) 52.222-3, Convict Labor (June 2003); (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015); (28) 52.222-26, Equal Opportunity (Sept. 2016); (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014); (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015); (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011); (51) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008); (57) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013)

52.217-8 Option to Extend Services. (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within fifteen days prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four years.

(End of clause)


Deliveries and/or shipments shall not be left at the Loading Dock. All deliveries shall be considered "inside deliveries" to the appropriate room at the Consumer Product Safety Commission (CPSC) and in accordance with the instructions below. When scheduling deliveries the purchase order number shall always be referenced and all packages shall clearly display the Purchase Order Number on the outside of the cartons and/or packages, to include the packing slip.




If the shipment or item being delivered requires use of a loading dock, advance
notification is required. The contractor shall contact the Shipping and Receiving Coordinator at 301-892-0586 or Constantia Demas (301) 504-7544 forty-eight (48) hours in advance of the date the items are to arrive to schedule use of the loading dock.


9:00 am to 11:00 am or 1:30 pm to 4:00 pm
Monday through Friday (except holidays)

Please notify contact person if there is a change in the delivery date. For changes, delays, or assistance please contact CPSC as follows:

Facilities Management Support Services (301) 504-7091 and

The COR - See page 1 of award

Upon arrival, the driver should contact the CPSC Guard, 301-504-7721, at the loading dock to obtain assistance in using freight elevators and to gain access to CPSC security areas.


When delivering or shipping small items, the contractor and/or carrier service shall report to the 4th floor lobby, North Tower, 4330 East West Highway, to sign in with the CPSC guard. Upon completion of signing in, the contractor shall deliver all shipments to the Mail Room, Room 410. After delivery, delivery personnel shall promptly depart the building.


Monday through Friday (except holidays) - 7:30 am to 5:00 pm


Pursuant to the Prompt Payment Act (P.L. 97-177) and the Prompt Payment Act Amendments of 1988 (P.L. 100-496) all Federal agencies are required to pay their bills on time, pay interest penalties when payments are made late, and to take discounts only when payments are made within the discount period. To assure compliance with the Act, vouchers and/or invoices shall be submitted on any acceptable invoice form which meets the criteria listed below. Examples of government vouchers that may be used are the Public Vouchers for Purchase and Services Other Than Personal, SF 1034, and Continuation Sheet, SF 1035. At a minimum, each invoice shall include:

1. The name and address of the business concern (and separate remittance address, if applicable).

2. Do NOT include Taxpayer Identification Number (TIN) on invoices sent via e-mail.

3. Invoice date.

4. Invoice number.

5. For Contracts on Form OF347 - The contract or purchase order number on the Form OF347 shall include the purchase order number indicated in blocks #2 and #3.

6. For Contract on Form SF1449 - The contract or purchase order number on the Form SF1449 shall include the purchase order number and /or Task number indicated in blocks #2 and #4. For Example: CPSC-D-17-0012/0003

7. Description, price and quantity of goods or services actually delivered or rendered.

8. Shipping cost terms (if applicable).

9. Payment terms.

10. Other substantiating documentation or information as specified in the contract or purchase order.

11. Name, title, phone number and mailing address of responsible official to be notified in the event of a deficient invoice.


PREFERED: Via email to:


U.S. Mail
Enterprise Service Center, c/o CPSC, Accounts Payable Branch, AMZ-160
PO Box 25710
Oklahoma City, Ok. 73125

Enterprise Service Center, c/o CPSC, Accounts Payable Branch, AMZ-160
6500 S. MacArthur Blvd.
Oklahoma City, Ok. 73169

Invoices not submitted in accordance with the above stated minimum requirements will not be processed for payment. Deficient invoices will be returned to the vendor within seven days or sooner. Standard forms 1034 and 1035 will be furnished by CPSC upon request of the contractor.

Inquiries regarding payment should be directed to the Enterprise Service Center (ESC), Office of Financial Operations, Federal Aviation Administration (FAA) in Oklahoma City,


Payment will be made as close as possible to, but not later than, the 30th day after receipt of a proper invoice as defined in "Billing Instructions," except as follows:

When a time discount is taken, payment will be made as close as possible to, but not later than, the discount date. Discounts will be taken whenever economically justified. Otherwise, late payments will include interest penalty payments. Inquiries regarding payment should be directed to
or at the U.S. Mail and Fedex addresses listed above:

Complaints related to the late payment of an invoice should be directed to Ricky Woods at the same the same address (above) or 405-954-5351.

Customer Service inquiries may be directed to Adriane Clark at

Unless otherwise stated in the Statement of Work or Description, the Commission will ordinarily inspect all materials/services within seven (7) working days after the date of receipt. The CPSC representative responsible for inspecting the materials/services will transmit disapproval, if appropriate, to the contractor and the contract specialist listed below. If other inspection information is provided in the Statement of Work or Description, it is controlling.


Contact: Derrick Braswell, Contract Specialist at


The Purchase Order/Receiving Report (Optional Form 347 or Standard Form 1449) must be completed at the time the ordered goods or services are received. Upon receipt of the goods or services ordered, each item should be inspected, accepted (partial or final) or rejected. The Purchase Order/Receiving Report must be appropriately completed, signed and dated by the authorized receiving official. In addition, the acceptance block shall be completed (Blocks 32 a, b & c on the SF 1449 and column G and page 2 of the OF 347).
The receiving report shall be retained by the requesting office for confirmation when certifying invoices.


In the case of Purchase Orders/Receiving Reports involving the purchase and receipt of property/equipment, a copy of the Purchase Order/Receiving Report must also be immediately forwarded directly to the Property Management Officer (Constantia Demas) in the Facilities Management Support Services Branch (Room 425). The transmittal of Purchase Orders/Receiving Reports to the property management officer is critical to the integrity and operation of CPSC's Property Management System. Receiving officials should also forward copies to their local property officer/property custodian consistent with local office procedures.

LC 33 Contractor Personnel
A clear distinction is made between Government and Contractor personnel. No employer-employee relationship will occur between government employees and contractor employees. Contractor employees must report directly to their company (employer) and shall not report to Government personnel.

Questions on this requirement are due via email to no later than September 15, 2017 at 5:00pm Eastern.
Quotes are due via email to no later than September 20, 2017 at 1:00pm Eastern.

Please consult the list of document viewers if you cannot open a file.
Statement of Work
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Statement of Work
Posted Date:
September 13, 2017
Description: Statement of Work
Responses to Questions
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Responses to Questions
Posted Date:
September 18, 2017
Description: Responses to Questions
Responses to Questions 2
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Responses to Questions 2
Posted Date:
September 19, 2017
Responses_to_Questions_for_UPS_Maint._CPSC-Q-17-0111... (13.28 Kb)
Download/View Responses_to_Questions_for_UPS_Maint._CPSC-Q-17-0111.docx
Description: Question and answer 4 was added.
Contracting Office Address :
4330 East West Highway, Room 517
Bethesda, Maryland 20814-4408
Place of Performance :
4330 East West Highway

Bethesda, Maryland 20814
United States
Primary Point of Contact. :
Derrick Braswell

Related Document

Sep 14, 2017[Combined Synopsis/Solicitation] Annual Maintenance for Uninterruptible Power Supply (UPS) System
Sep 18, 2017[Combined Synopsis/Solicitation] Annual Maintenance for Uninterruptible Power Supply (UPS) System

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