ANIMAL FOOD PROGRAM

Agency: County of Greenville
State: South Carolina
Type of Government: State & Local
Posted Date: Nov 9, 2019
Due Date: Nov 19, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Contact: MELISA VAN HOUTEN
Closing Date: 11/19/2019
Closing Time: 3:30 PM, E.S.T

THE COUNTY OF GREENVILLE IS SEEKING SEALED PROPOSALS FOR AN ANIMAL FOOD PROGRAM.


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Greenville County
Procurement Services Division
RFP #44-11/19/19
Issue date:11/01/19
Opening Date: 11/19/19
GREENVILLE COUNTY
ANIMAL FOOD PROGRAM
RFP #44-11/19/19
Sealed proposals from vendors to provide an Animal Food Program, subject to the conditions and all
provisions set forth herein and attached, will be received at this until 3:00 PM, EDT, November 19, 2019,
then publicly opened. The service must be furnished as described and specified herein and delivered to
Greenville County.
All questions concerning this RFP are to be submitted in writing to Melisa Van Houten, County of
Greenville Procurement Services Division, 301 University Ridge, Suite 100; Greenville, SC 29601, faxed to
(864) 467-7304, or emailed to mvanhouten@greenvillecounty.org no later than 5:00 PM, EDT,
November 7, 2019.
PLEASE SUBMIT ONE (1) UNBOUND ORIGINAL AND SIX (6) COPIES.
PLEASE MARK YOUR ENVELOPE TO READ “RFP #44-11/19/19”
PROCUREMENT SERVICES DIVISION
By:
Buyer
By:
Director
TABLE OF CONTENTS
INSTRUCTIONS TO RESPONDENTS .................................................................................................................. 1
SCHEDULE ........................................................................................................................................................ 2
INTRODUCTION ............................................................................................................................................... 3
SCOPE OF WORK.............................................................................................................................................. 3
PRE-SOLICITATION MEETING........................................................................................................................... 3
PRICING............................................................................................................................................................ 4
BONDING ......................................................................................................................................................... 4
SUBMISSION PROCEDURES AND REQUIREMENTS .......................................................................................... 4
STATEMENT OF QUALIFICATIONS ................................................................................................................... 5
INQUIRIES AND ADDENDA............................................................................................................................... 5
GENERAL INFORMATION................................................................................................................................. 6
INSURANCE ...................................................................................................................................................... 6
EVALUATION CRITERIA .................................................................................................................................... 7
ILLEGAL IMMIGRATION REFORM ACT COMPLIANCE ...................................................................................... 8
SAFETY, HEALTH, AND SECURITY..................................................................................................................... 8
SAMPLE CONTRACT ......................................................................................................................................... 9
INSTRUCTIONS/TERMS AND CONDITIONS:................................................................................................... 10
NOTE: PLEASE SIGN ON FOLLOWING PAGE. AN ORIGINAL SIGNATURE IS REQUIRED. FAILURE TO DO MAY
VOID YOUR RESPONSE.
INSTRUCTIONS TO RESPONDENTS
RFP #44-11/19/19 ANIMAL FOOD PROGRAM
1.
Unless otherwise required, submit one (1) unbound original and Six (6) bound copies of your response/proposal/bid.
2.
RFI/RFQ/IFB/Proposals, amendments thereto or withdrawal requests received after the time advertised for opening will be
void regardless of when they were mailed.
3.
Quote prices on units specified with packing included.
4.
Attach complete specifications for and permitted substitutions offered, or when amplification is desirable or necessary.
5.
If specifications or descriptive papers are submitted with RFI/RFQ/IFB/Proposals, enter respondents name thereon.
6.
If the article bid upon has a trade name or brand, show same in the RFI/RFQ/IFB/proposal.
7.
When required, furnish samples, free of expense, prior to opening of RFI/RFQ/IFB/Proposals. Label each sample with respondents
name and the item number. Should you wish samples returned, at your expense, when not destroyed in tests, make request for
return within 10 days following bid/proposal opening.
8.
Show delivery time required after order is received (see below).
9.
Address and mark bids/proposals as indicated in the notice.
CONDITIONS
1.
The County Agency or Institution submitting this notice reserves the right to reject any and all RFI/RFQ/IFB/Proposals, and to waive
all technicalities.
2.
Unit prices will govern over extended prices, unless otherwise stated in notice.
3.
Time in connection with discount offered will be computed from date of delivery of commodities to carrier, when inspecting and
acceptance is at point of origin; or date of delivery at destination; or if laboratory inspection is made part of bid, from date of
laboratory report.
4.
In case of default of contractor, Greenville County reserves the right to purchase any or all items in default on open market,
charging contractor with any excessive costs.
5.
All materials and products offered must be guaranteed to meet the requirements of the specifications indicated, given or referred
to.
6.
Prices bid must be based upon payment in thirty (30) days. Discounts for payment in less than thirty (30) days will not be
considered in making award.
7.
The right is reserved, in case of tie bids, to make award considered to be most advantageous to Greenville County.
8.
The right is reserved to reject any RFI/RFQ/IFB/Proposal in which the delivery time indicated is considered sufficient to delay the
operation for which the commodity is intended.
9.
Unless otherwise indicated by County Agency or Institution submitting this notice, prices must be firm.
RFI/RFQ/IFB/PROPOSAL
(DATE)________________________
In compliance with invitation, and subject to all conditions, thereof, the undersigned offers and agrees, if this RFI/RFQ/IFB/Proposal is accepted within
______days from date of opening, furnish any or all items quoted on at prices as set forth after the item and unless otherwise specified, within
days
after receipt of order, delivered, all transportation costs included,
Discount will be allowed as follows: 30 calendar days
%.
FIRM NAME:
ADDRESS:
BY:
PRINT NAME:
TITLE:
PHONE:
RFI/RFQ/IFB/PROPOSAL MUST BE SIGNED IN WRITING
EMAIL:
FAX:
1
County Square 301 University Ridge Suite 100 Greenville, SC 29601-3660 Fax (864) 467-7304
ANIMAL FOOD PRGRAM
RFP #44-11/19/19
SCHEDULE
November 7, 2019
November 19, 2019
Nov 19, 2019 – Nov 26, 2019
November 26, 2019
Nov 26, 2019- Dec 5, 2019
December 5, 2019
All Questions must be submitted in writing to
Melisa Van Houten, Procurement Services Division,
301 University Ridge, Suite 100; Greenville, SC 29601
by 5:00 PM, E.D.T.
Proposals must be delivered to Greenville County’s
Procurement Services Division, 301 University Ridge,
Suite 100; Greenville, SC 29601, no later than 3:30
PM, E.D.T.
Review of Proposals*
Tentative Date of Award*
Contract Negotiations*
Issue Notice to Proceed*
* All dates after opening are tentative.
2
County Square 301 University Ridge Suite 100 Greenville, SC 29601-3660 Fax (864) 467-7304
REQUEST FOR PROPOSALS
ANIMAL FOOD PROGRAM
RFP #44-11/19/19
I. Introduction
The County of Greenville seeks proposals for an animal food program.
II. Scope of Work
Greenville County Animal Care Facility is seeking vendors to provide an in-shelter feeding program
for dogs and cats. Quantities average (not guaranteed) 55,000 pounds of dog/puppy food and
1,500 pounds of cat/kitten food. Vendors are not required to have an official shelter feeding
program, but vendors need to be able to provide the following:
Weekly deliveries between 8:30am-5:00pm Monday through Friday with the ability to
place "emergency" orders and have a mid-week delivery or pick up if necessary;
Online or call in ordering;
Puppy, Kitten, Dog and Cat varieties of dry food (preferably in bags 40 pounds or more);
Reduced pricing on canned puppy and kitten (pate style) food;
Adopter-portioned bags (typically 2-3 pound bags) to be given to new adopters of dogs and
cats at no expense to Greenville County Animal Facility. Greenville County Animal Care
Facility typically distributes 3,500 dog/puppy bags and 1,000 cat/kitten bags per year;
Greenville County Animal Care Facility is not looking for a specific brand, but the quality of
the food should be equal to or higher than the current feeding program;
Greenville County Animal Care Facility requests the cost per k/cal or to provide the
recommended daily feeding chart for brand of food they are quoting;
Food must meet the nutritional adequacy standards as set by Association of American Feed
Control Officials (AAFCO).
Vendor Incentives can be, but not limited to the following examples, when they partner
with an animal shelter
o Free adopter sample bags of food
o Availability of a pet nutritionist to refer adopters to or to provide training for staff and
adopters
III. Pre-Proposal Meeting
There are no meetings scheduled for this project.
3
County Square 301 University Ridge Suite 100 Greenville, SC 29601-3660 Fax (864) 467-7304

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