American Steel Baskets

Agency: City of Cedar Rapids
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 238120 - Structural Steel and Precast Concrete Contractors
Posted Date: Jan 23, 2024
Due Date: Feb 5, 2024
Solicitation No: PUR0124-189
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Bid
Status Issued
Number PUR0124-189 (American Steel Baskets)
Issue Date & Time 1/23/2024 12:00:05 PM (CT)
Close Date & Time 2/5/2024 03:00:00 PM (CT)
Notes

Notice of Request for Bid

Notice is hereby given that sealed bids will be received electronically before 3:00 PM on Monday, February 5, 2024 for American Steel Baskets as requested by the City of Cedar Rapids Streets Division. The City will only accept bids submitted through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not acceptable.

Suppliers are solely responsible for correctly submitting their response into the electronic system (IonWave). The City bears no responsibility for delays or errors in submittal of response by the Supplier.

Bids will be opened on Monday, Feb 5, 2024 at 3:00 PM CST (our clock).

Bids will be evaluated promptly after opening. After an award is made, a bid tabulation summary will be sent to all companies who submitted a bid. Bid results will not be given over the telephone or prior to award. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter.

Contact Information
Name Ann Baker
Address 101 First Street SE
Cedar Rapids, IA 52401
Phone (319) 286-5022
Fax
Email a.baker@cedar-rapids.org

Attachment Preview

PUR0124-189
American Steel Baskets
Issue Date: 1/23/2024
Questions Deadline: 2/1/2024 03:00 PM (CT)
Response Deadline: 2/5/2024 03:00 PM (CT)
Purchasing
Contact Information
Contact: Ann Baker
Address: Purchasing Services
City Hall
101 First Street SE
Cedar Rapids, IA 52401
Phone: (319) 286-5022
Email: a.baker@cedar-rapids.org
Page 1 of 8 pages
Deadline: 2/5/2024 03:00 PM (CT)
PUR0124-189
Event Information
Number:
PUR0124-189
Title:
American Steel Baskets
Type:
Request for Bid
Issue Date:
1/23/2024
Question Deadline: 2/1/2024 03:00 PM (CT)
Response Deadline: 2/5/2024 03:00 PM (CT)
Notes:
Notice of Request for Bid
Notice is hereby given that sealed bids will be received electronically before 3:00
PM on Monday, February 5, 2024 for American Steel Baskets as requested by the
City of Cedar Rapids Streets Division. The City will only accept bids submitted
through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard
copy Submittals are not acceptable.
Suppliers are solely responsible for correctly submitting their response into the
electronic system (IonWave). The City bears no responsibility for delays or errors in
submittal of response by the Supplier.
Bids will be opened on Monday, Feb 5, 2024 at 3:00 PM CST (our clock).
Bids will be evaluated promptly after opening. After an award is made, a bid
tabulation summary will be sent to all companies who submitted a bid. Bid
results will not be given over the telephone or prior to award. Bids may be withdrawn
any time prior to the scheduled closing time for receipt of bids; no bid may be
modified or withdrawn for a period of sixty (60) calendar days thereafter.
Billing Information
Address: Accounts Payable
PO Box 2148
Cedar Rapids, IA 52406-2148
Email: accountspayable@cedar-rapids.org
Bid Attachments
RFB No Contract T&C.docx
Terms and Conditions
Local Preference.docx
Local Preference
Requested Attachments
Buy Local Packet
Please attach completed Buy Local Packet if applicable.
Download
Download
Page 2 of 8 pages
Deadline: 2/5/2024 03:00 PM (CT)
PUR0124-189
Bid Attributes
1 INSTRUCTIONS TO BIDDERS
Whenever used in this RFB the following terms shall have the meaning given as follows: City shall mean the City of
Cedar Rapids, Iowa. Vendor/Contractor shall mean the firm providing Goods for the Streets Division.
A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to
the City that you have read, understand and will comply with the instructions and all terms and conditions stated in
this Request for Bid and all attachments.
This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the
preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids.
Exceptions to Documents
The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid
requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be
considered in evaluating the bids. Bidders are cautioned that exceptions taken to this RFB may cause their bid to
be rejected.
Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Bid.
Incomplete Information
Failure to complete or provide any of the information requested in this Request for Bid, including references, and/or
additional information as indicated, may result in disqualification by reason of "non-responsiveness".
In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFB) between bidders and any City employee, City official
or City Project Manager, outside of the Purchasing Services Division, during the entire competitive bidding process
is strictly prohibited. Such actions will result in removal of the Contractor from the vendors list and rejection of the
Contractor’s bid. The ONLY official position of the City is that position which is stated in writing and
issued by the Purchasing Services Division. No other means of communication, whether written or oral, shall
be construed as a formal or official response statement.
2 FEDERAL FUNDING PROVISIONS
This Project is not federally funded.
3 INSURANCE REQUIREMENTS
Vendor, at its own expense, shall procure and maintain workers compensation, general liability and automobile
liability insurance so as to cover risks which shall arise directly or indirectly from Vendor’s obligations and activities.
The Vendor shall furnish the City with a copy of the Certificate of Insurance as proof of the Vendor’s insurance
policies, if requested by the City.
4 SPECIAL TERMS AND CONDITIONS
Payment Terms and Invoice Submittals
Payment terms for Goods authorized under the contract shall be net forty-five (45) days upon receipt of an
acceptable original invoice and after Goods are received, inspected and accepted and all required documentation
and reports are received in a format acceptable to the City.
Invoices shall include the following information:
Page 3 of 8 pages
Deadline: 2/5/2024 03:00 PM (CT)
PUR0124-189
ꞏ Contractor name and address
ꞏ Date of delivery
ꞏ City PO number
ꞏ Description of Goods
ꞏ Quantity
ꞏ Unit price
ꞏ Extended price
ꞏ The total amount being invoiced
ꞏ The Project Number (#PUR0124-189)
Surcharges (i.e. fuel surcharges, restocking) shall NOT be allowed to be added to invoices as an additional line
item.
All invoices and supporting documentation shall be submitted at the intervals as agreed upon:
a) In a pdf format via e-mail to: accountspayable@cedar-rapids.org
or
b) Via US mail to: City of Cedar Rapids, Finance Department – Accounts Payable,
101 First Street SE, PO Box 2148, Cedar Rapids, IA 52406-2148.
The City may withhold payment for reasons including, but not limited to the following:
a) Goods that are defective, inaccurate, flawed, unsuitable, nonconforming or incomplete due to negligence
of the Vendor;
b) Damage for which Vendor is liable;
c) Valid liens or claims of lien;
d) Valid claims of Subcontractors or other persons;
e) Delay in the delivery of the Goods;
f) Inability of Vendor to complete the delivery of the Goods;
g) Failure of Vendor to properly complete or document any pay request or invoice;
h) Any other failure of Contractor to perform any of its obligations under the Contract; or
i) The cost to City, including attorneys’ fees and administrative costs, of correcting any of the aforesaid
matters.
Treatment of Documents and Records
The Vendor shall maintain all accounting records and other documentation generated in providing the
goods/equipment under this Bid.
The City or any duly authorized representative of the City shall have access to all such information for the purpose
of inspection, audit and copying during normal business hours. All such information shall be retained for five (5)
years from the date of final payment and after all other pending matters under regarding this purchase are closed.
This access shall be made available to the City or duly authorized agent and shall be considered incidental to the
Scope of Work contained herein. As such, there shall be no additional compensation allowed the Vendor for
maintaining this information and allowing the herein described access.
If Project is funded in any way utilizing Federal Funds the Contractor acknowledges that it may be required to
submit to an audit of funds paid through the Contract and as may be conducted in accordance with provisions of
the Office of Management and Budget Circular A-133 (Audit of States, Local Government and Non-Profit
Organizations).
Estimated Quantities
The City reserves the right to order decreased or increased amounts from those specified. However, the estimates
are as accurate as we are able to determine. Actual quantities, whether lesser or greater than estimated, will not
affect the prices as bid.
Page 4 of 8 pages
Deadline: 2/5/2024 03:00 PM (CT)
PUR0124-189
5 BID EVALUATION AND AWARD
Award - Any award(s) made by the City of Cedar Rapids is subject to prior approval by the City of Cedar Rapids
City Council.
Award shall be made to the responsible Bidder submitting the lowest responsive bid with regard to the specifications
set forth herein. The City reserves the right to accept or reject any or all bids; to request rebids; to award bids item-
by-item, by groups or lump sum; and to waive technicalities and formalities where is it deemed advisable in
protection of the best interests of the City.
If the evaluation team determines that the project should be awarded, the process shall be as follows:
a) The evaluation team shall determine which responsible Bidder has submitted the lowest responsive bid.
b) For projects equal to or greater than $50,000, the City Council shall consider a resolution authorizing the
purchase. Note, as provided for by Section 4.03 of the Cedar Rapids Municipal Code, no Contract shall be
deemed to be created and exist, unless and until the City Council adopts a resolution authorizing the
purchase.
c) The City issues a purchase order to the Vendor. The purchase order shall constitute authorization for the goods to be
ordered.
If the evaluation team determines that all the bids received should be rejected, the Bidders shall be notified by the
Purchasing Services Division accordingly. At that point, the City may, or may not, re-bid the project.
Award of bid shall be made to the lowest responsive and responsible Bidder(s) meeting the specifications set forth
herein. In addition to the quoted price, the following is a partial list of the criteria that may be used in our
determination of Contractor responsibility and responsiveness:
ꞏ Adherence to specifications;
ꞏ Company’s ability to meet the City’s Insurance Requirements;
ꞏ Current lead-time quoted;
ꞏ Length of time committed for firm pricing;
ꞏ Guarantees and warranties;
ꞏ Past experience and service provided by Bidder;
ꞏ Ability and/or willingness to work with the City on disposition of material no longer required or otherwise
defective;
The City of Cedar Rapids reserves the right to use both primary and secondary suppliers or to otherwise use
multiple sources to protect the City’s overall interests.
The Company must not have any unresolved performance issues with the City of Cedar Rapids. The Company’s
performance as a prime Contractor or subcontractor in previous City contracts shall be taken into account when
evaluating the Company’s submittal for this Request for Bid. The City may survey other local agencies during the
bid evaluation period to make sure the Company does not have any unresolved or unsatisfactory performance
issues. The City reserves the right to reject the Company’s submittal based on its assessment of the Company’s
prior performance.
In case of tie bids, the City will make the award based on the priority factors as outlined in the City of Cedar Rapids
Purchasing Policy Manual.
http://www.cedar-rapids.org/document_center/Purchasing/Tie%20Bid%20Procedure_14.pdf
Buy Local Program
The Cedar Rapids City Council has passed a resolution adopting a Buy Local Program for the procurement of
goods and/or Services by competitive bid or proposal. Preference shall be applied to acceptable bids or proposals
from businesses located within Linn County who have submitted a notarized Local Business Certificate. An
additional 2% preference will be given for Certified Small Businesses within Linn County, Iowa who are registered
with the Iowa Economic Development Targeted Small Business Program as a Service Disabled Veteran Owned
Small Business, Persons with Disabilities, Minority Owned Small Business or Woman Owned Small
Business. See Attachment for details. If your company is already registered, or if this does not apply to your
business, do not complete the form.
Page 5 of 8 pages
Deadline: 2/5/2024 03:00 PM (CT)
PUR0124-189

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