Alpine School District Fresh Fruit & Vegetable Produce Education Program

Agency: State Government of Utah
State: Utah
Type of Government: State & Local
NAICS Category:
  • 311991 - Perishable Prepared Food Manufacturing
  • 424480 - Fresh Fruit and Vegetable Merchant Wholesalers
Posted Date: May 21, 2020
Due Date: Jun 3, 2020
Solicitation No: ASD06032020KR
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Looking for qualified vendor to provide fresh fruits and vegetables to the Alpine School District for Fresh Fruit & Vegetable Produce ("FFVP") Education program.
Open
5/21/2020 2:00 PM MDT
Close
6/3/2020 2:00 PM MDT
Type
RFP
Number
ASD06032020KR
Contact
Contact

Attachment Preview

Alpine School District Fresh Fruit & Vegetable Produce Education Program
Looking for qualified vendor to provide fresh fruits and vegetables to the Alpine School District for Fresh Fruit &
Vegetable Produce ("FFVP") Education program.
Open
Close
5/21/2020 2:00 PM MDT
6/3/2020 2:00 PM MDT
Type
Number
Currency
Request for Proposal
ASD06032020KR
US Dollar
Sealed Until 6/3/2020 2:00 PM MDT
Contacts
Kraig Brinkerhoff
kbrinkerhoff@alpinedistrict.org
Kim Richards
kwrichards@alpinedistrict.org
Phone +1 801-610-8048
Commodity Codes
Commodity Code
73130
50300
50400
Description
Food and beverage industries including beverage processing and meat and poultry
and seafood processing and fruits and vegetables processing and dairy and eggs
processing
Fresh fruits
Fresh vegetables
21 May 2020
Description
Issuing Procurement Unit Alpine School District Department of Purchasing
Conducting Procurement Unit Alpine School District Nutrition Services Department
REQUEST FOR PROPOSALS
Alpine School District ("ASD") Nutrition Services Fresh Fruit and Vegetable Produce ("FFVP")
SOLICITATION #ASD06032020
This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the
Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This
Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah
Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the
Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude
any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service
capability.
Purpose of this Solicitation
The purpose of this RFP is to enter into a contract to provide: Fresh fruits and vegetables for the Federal FFVP Education program for
the Alpine School District including product information fact sheets and nutritional data.
It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score
justified by the procurement code.
Closing date and time
The closing date and time for this sourcing event is in Mountain Time. If your time is different from that shown, your profile may be
set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for
directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated
above.
Length of the Contract
The contract resulting from this RFP will be for FIVE (5) years.
Background
Alpine School District is the largest school district in Utah, located in Utah County. The District currently enrolls over 82,000 students
at over 80 schools. The FFVP Education program is a federally assisted program providing free fresh fruits and vegetables to children
at eligible elementary schools during the school day. The number of schools choosing to participate can range from 4-10 each year.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number
The Alpine School District Department of Purchasing is the issuing procurement unit and ASD Nutrition Services Department is the
conducting procurement unit for this RFP (referred to as “the District”). The reference number for this RFP is Solicitation
#ASD06032020KR. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to
the State relating to this RFP.
Additional Information
Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee
members, or other associated individuals EXCEPT the Alpine School District Department of Purchasing procurement officer
overseeing this RFP.
Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that
the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.
Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with
independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth
in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals,
and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the
Offeror's expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit.
The District reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible
of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA § 63G-6a-707.5, but proposals
may be accepted without discussions.
New Technology
Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or
technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses;
(iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the
procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any
contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited
and substantially within the scope of the original procurement or contract.
Evaluation Administrative and Mandatory Minimum Requirement Compliance
Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.
To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer
attachments, questions, and items.
The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which
include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to
in order to respond to this RFP.
The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents
required for this RFP.
The Questions section allows the District to ask Offerors questions regarding this RFP.
The Items section includes the description of the procurement items being sought and allows the Offerors to provide their
pricing on the procurement items. Note: This section may or may not be used with every solicitation.
Offerors must review each section carefully.
To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each
responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code
63G-6a, using the criteria described in this RFP.
After the evaluation and final scoring of proposals is completed, the State shall award the contract as soon as practicable (subject to the
requirements of Utah Code Section 63G-6a-708) to the eligible responsive and responsible Offeror , subject to Utah Code Section
63G-6a-709(2), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b).
Required to View Event
Prerequisites
Required to Enter Bid
1. All questions must be submitted through SciQuest during the Question and Answer period.
2. Offeror must guarantee its pricing for the period described in this RFP.
3.
Any Offeror requesting that part of its bid be protected shall include with the bid a Claim of Business
Confidentiality.
4. The proposed Scope of Work has been attached to this RFP.
The mandatory minimum requirements are the objective criteria in which the conducting procurement unit
5.
will evaluate proposals.
Offeror must upload a document which provides a point by point response to the mandatory minimums
listed in this prerequisite.
To determine which proposal provides the best value to the District, the evaluation committee will evaluate
6. each responsive and responsible proposal that has not been disqualified or rejected using the subjective
criteria listed in this prerequisites section.
All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement
7.
Code, Administrative Rules, policies and the evaluation criteria in this RFP.
Offerors bear sole responsibility for the items included or not included within the proposal submitted by the
Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.
8. Offeror's cost proposals will be evaluated independently.
9.
Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that
have been attached to this RFP.
10.
If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and
presentations may be held at the option of the District.
11.
The issuing procurement unit may not accept a proposal after the time for submission of a proposal has
expired.
12. Responses should be concise, straightforward and prepared simply and economically.
13. Proposals must be submitted electronically, through SciQuest (U3P).
14. Offeror acknowledges the requirements to submit a proposal through SciQuest (U3P).
21 May 2020
Buyer Attachments
1. Claim of Business Confidentiality Form
2. Changing your Time Zone
3. Attachment A - Terms and Condition
4. Attachment B - Scope of Work
5. Attachment C - Detailed Response
6. Attachment D - References
7. Attachment E - Cost Proposal
8. Background Check
9. Participating School Locations
1
0.
Sample Scoresheet
21 May 2020

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