Alcoholic Beverages

Agency: University of Colorado
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 312111 - Soft Drink Manufacturing
Posted Date: Mar 13, 2020
Due Date: Mar 30, 2020
Solicitation No: PSC-U-1308
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Alcoholic Beverages
Alcoholic Beverages to be used for the Boulder campus.
Open
3/13/2020 9:00 AM MDT
Close
3/30/2020 9:00 AM MDT
Type
RDQ
Number
PSC-U-1308
Contact

Attachment Preview

Alcoholic Beverages
Alcoholic Beverages to be used for the Boulder campus.
Open
Close
3/13/2020 9:00 AM MDT
3/30/2020 9:00 AM MDT
Type
Number
Currency
Contacts
Madeline Souder
madelineINACTIVE.souder@cu.edu
Phone +1 303-764-3418
Commodity Codes
None Added
Payment
Terms
Request for Documented Quote
PSC-U-1308
US Dollar
0% 0, Net 15
13 March 2020
Description
All responses must be submitted via CU solicitation portal at www.cu.edu/psc/solicitations by date
and time noted above. All questions or proposals must be submitted using the solicitation portal.
Questions or proposals that are emailed to the Purchasing Agent will not be accepted.
SECTION I. GENERAL INFORMATION:
The University of Colorado, Department of Campus Dining Services on the Boulder Campus seeks quotes
for Alcohol Beverages to be used for the Boulder campus. The term of the award will begin in February
2020 and continue for one (1) year with the option to renew for four (4) additional one-year periods.
Exercising the option to renew will be at the sole discretion of the University, but will be done only upon
mutual agreement between the University and the Supplier.All prices must be quoted on an FOB Delivered
Boulder Campus basis. Prices must be based on price per each, six-pack, twelve-pack or case (as indicated
on the Buyer Attachment). This is an all or nothing solicitation. The beverages will be ordered as needed
by authorized staff and departments on the Boulder campus via a purchase order.
Prices must be firm for the entire first twelve (12) month period. There will be a one-time price increase
allowed during each additional one (1) year period. Price increases with justifications to be provided by
supplier to the University of Colorado campus 60 calendar days prior to the end of the current contract year.
Only one adjustment request per contract year will be allowed and cannot exceed the prior year CPI
https://www.bls.gov/news.release/cpi.t02.htm . The University reserves the right to accept, reject or
negotiate the adjustment.
SECTION II. SPECIFICATION INFORMATION:
The pricing spreadsheet found in the Buyer Attachment “A” must be completed in order to deem your
proposal as responsive. The appropriate University personnel, on an as-needed basis, will place delivery
orders under this contract.
The quantities listed represent information derived from past consumption. They are furnished for
guidance purposes only, and do not represent an obligation of the University to purchase such amounts.
However, they should furnish a valuable guide to bidders as to probable amounts to be furnished for the
University’s requirements.
This bid will be awarded to one (1) supplier on an “all or nothing” basis.
Award determination will be made to the responsible offeror whose bid meets the mandatory specifications
and is the most advantageous to the University of Colorado, price and other factors considered. Other
factors considered will be the ability to meet the requested requirements as stated herein.
The University may wish to purchase items which are not specifically listed on this quote, but which are of
a similar nature. Please indicate the percentage discount the University would receive on these items if
purchased where indicated on the bottom of the quote sheet.
Product is to be provided with a receipt that clearly describes the item(s) by number and description
matching the number / description on the bid and/or purchase order. Receipts must also reference the
purchase order number.
Delivery: Product shall be delivered FOB destination, freight included to: The University of Colorado,
Housing Food Stores, 3500 Marine Street, Campus Box 160, Boulder, CO 80309-0160 or to various
department or event locations on campus, as requested. Occasionally an authorized University staff member
may pick-up the order. An itemized receipt must be presented at time of delivery or pick-up.
It is expressly understood that this agreement does not grant seller an exclusive privilege to furnish to the
University any or all of the type of products and services, which are the subjects of this agreement that the
University may require. The University expressly reserves the right to contract with others for the purchase
of products and services that are comparable or identical to the products and services which are the subject
of this agreement.
The conference season is May through September of each year and may require a higher volume of
products. The Boulder campus may purchase at any time throughout the year.
The quantities listed are estimates only and in no way guarantee that any given quantity will be purchased.
All prices quoted must be good for the entire period listed above.
The successful supplier must be able to respond to order placed within a 24-hour period.
Delivery charge(s) shall be included on the attached pricing sheets and shall remain firm for the period
listed above.
Only fresh product will be accepted. Items that have expiration dates should be fresh enough so that any
unused products can be returned if not used within a month. The successful supplier must agree to accept
unused, unopened product back for full refund, including single bottles (includes beer), case lot and intact
6-packs and 12-packs. Supplier agrees to provide refund receipts immediately upon return of product to
supplier’s location.
Should a supplier find discrepancies in, or omission from, any of this document or in doubt of the meaning,
shall contact the University of Colorado Procurement Service Center.
Minimum Mandatory Qualifications
The successful supplier must be able to respond to orders placed within a 24-hour period and provide a
delivery service.
Only fresh products will be accepted by delivery, items that have expiration dates should be fresh enough
so that any unused products can be returned if not used within a month.
Product is to be provided with a receipt that clearly describes the item(s) by number and description
matching the number / description on the bid and/or purchase order.
Receipts must also reference the purchase order number.
The successful supplier must agree to accept unused, unopened product back for full refund, including
single bottles (includes beer), case lot and intact 6-packs and 12-packs.
The successful supplier must agree to provide refund receipts immediately upon return of product.
SECTION III. EVALUATION AND AWARD
A. DOCUMENTED QUOTE EVALUATION
All quotes submitted in response to this solicitation will be reviewed for responsiveness by the Purchasing
Agent prior to referral for final evaluation. All responsive quotes will be evaluated in accordance with the
criteria described below. Any resulting contract from this solicitation will be awarded to the bidder whose
quote is deemed to be the most advantageous to the University.
-Price
-Delivery
-Discount applied to “like” product
The awarded bidder(s) shall comply with the requirements and all other provisions of this solicitation. If
bidder(s) fail to perform, the University reserves the right to take remedial action (upon written notice),
including canceling the original award in whole or in part, for cause and make an award to another bidder.
Cause is defined as failure to meet requirements of the bid within specifications and conditions, or failure to
correct deficiencies upon receipt of notice. Failure to maintain performance after notice will be sufficient
cause for immediate cancellation of the award.
The quantities listed represent information derived from past consumption. They are furnished for
guidance purposes only, and do not represent an obligation of the University to purchase such amounts.
However, they should furnish a valuable guide to bidders as to probable amounts to be furnished for the
University’s requirements.
The University reserves the right to add, delete or substitute any items on this bid throughout the term of the
award. The addition, deletion or substitution of products will occur only as necessary to meet University
needs. All attempts will be made to give suppliers sufficient time to respond to these amendments.
The University of Colorado Purchase Order Terms and Conditions apply to this bid. The Purchase Order
Terms and Conditions are binding unless expressly accepted or modified in any offer and subsequently
accepted by the University. The Purchase Order Terms and Conditions can be obtained through the
following website: https://www.cu.edu/psc/procurement/purchase-order-terms
The basis on which pricing will be evaluated shall be the lowest total quoted price. The University of
Colorado reserves sole right to determine responsiveness of bidders, qualifications of responsible bidders
and suitability of items being offered.
B. DETERMINATION OF RESPONSIBILITY OF THE BIDDER
The University of Colorado Procurement Rules state a Purchasing Agent shall make purchases from, and
award Contracts to, Responsible bidders only. The University reserves the right to make its bidder
responsibility determination at any time in this solicitation process and may not make a responsibility
determination for every bidder.
1) availability of the appropriate financial, material, equipment, facility, and personnel resources and
expertise, or the ability to obtain them necessary to indicate the capability to meet all contractual
requirements;
2) a satisfactory record of performance;
3) a satisfactory record of integrity;
4) the legal authority to contract with the University; and
5) supplied all necessary information in connection with the inquiry concerning responsibility.
The bidder shall supply information requested by the University in the Questions section concerning the
bidder’s responsibility. The University reserves the right to request further information as it deems
necessary to determine the bidder’s responsibility. If the bidder fails to supply the requested information,
the University shall base the determination of responsibility upon any available information or may find the
bidder non-responsible if such failure is unreasonable.
Prerequisites
1. Please review and accept
2. Please review and accept
3. Please review and accept.
4. Please review and accept.
5. Please review and accept.
6. Please review and accept.
7. Please review and accept.
8. Please review and accept
9. For informational purposes.
10. Please review minimum insurance requirements
Required to View Event
Required to Enter Bid
13 March 2020

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