ROCK COUNTY, WISCONSIN
INVITATION TO BID
AIRPORT FUEL TANKS INSTALLATION
SOUTHERN WISCONSIN REGIONAL AIRPORT
ROCK COUNTY, WISCONSIN
Bids due in Rock County Purchasing Division by: MARCH 13, 2023 – 2:00 p.m
Bids received after this date and time will be rejected.
Bids must remain in effect for 60 days from due date.
Address Bid to:
Rock County Courthouse
51 S. Main Street
Janesville WI. 53545
Rock County reserves the right to accept or reject any or all bid, to waive any technicality or
error in any bid or part therein, and to accept the same or combinations, in whole or in part,
whichever is deemed to be in the best interest of Rock County.
Contracts are awarded to the lowest, most qualified, responsible and responsive bidder on the
basis of the base bid and full consideration of any or all alternatives, as may be in the best
interest of Rock County. In determining the award of contract, Rock County will consider the
scope of the work involved, time of delivery, competency of bidder, bidder’s ability to render
satisfactory service, and past performance. If two or more bidders submit identical bids, Rock
County will make award to bidder of its choice and such decision will be final.
INSTRUCTIONS FOR BID
The proposer is required to submit electronically via DemandStar (www.demandstar.com) or
submit five (5) hardcopies of their proposal in a sealed envelope marked ITB #2023-04 to Sherry
Oja, Finance Director, 51 South Main Street, Janesville, WI 53545. All proposals must be received
by 2:00 p.m. (local time) March 13, 2023. Any proposal submitted after this date and time will be
rejected. No faxed or emailed proposals will be accepted.
Bidders are responsible for ensuring that the above office receives their bid before the deadline.
Bid “packets” must be clearly labeled with vendor name, return address, bid title, date and the
name of the bidder’s primary contact for proposal questions.
Bid Form must be completed. Bids must be signed with name typed below signature. Where
bidder is a corporation, bid must be signed with the legal name of the Corporation followed by the
legal signature of an officer authorized to bind the Corporation to contract.
Bidders must be licensed to do business in the State of Wisconsin when required by law.
All questions concerning this Invitation to Bid must be submitted in writing to Sherry Oja,
Finance Director. Questions must be received by 12:00 noon (local time), February 23, 2023.
Questions received after this date and time will not be answered. Questions must be e-mailed to
email@example.com and must include ITP #2023-04 in the subject line.
No verbal explanation or instructions will be given in regard to the meaning of the drawings or
specifications during the bid period. Bidders shall bring inadequacies, omissions or conflicts to
Rock County’s attention in writing by the question cut-off date and time. If necessary, answers to
questions will be provided to all specification holders in the form of an addendum. Addenda will
include a list of each question received and Rock County’s response.
All changes in or interpretations of the Bidding Documents prior to bid opening will be made by
written addenda issued by Rock County to each recipient of the Bidding Documents on record. All
addenda will be issued no later than 72 hours prior to bid opening. All addenda or notice of
addenda will be posted on Rock County’s website, www.co.rock.wi.us and on DemandStar
Issue Invitation to Bid
February 16, 2023
February 23, 2023 – 12:00 noon
February 27, 2023 – 5:00 p.m.
March 13, 2023 – 2:00 p.m.
Vendors not involved in the final selection process will be notified in writing. The above
schedule is for informational purposes only and is in no way binding upon Rock County.
PERFORMANCE BOND AND LABOR AND MATERIALS PAYMENT BOND - REQUIRED
The successful Contractor shall furnish a Performance Bond and Labor and Materials Payment
Bond each in the amount of 100% of the Contract Sum. All such bonds shall be issued by a surety
company licensed to do business in the State of Wisconsin. Contractor shall pay all premiums.
Deliver said bonds to Rock County no later than the date of execution of the contract. Failure or
neglecting to deliver said bonds as specified, shall be considered as having abandoned the
Contract, and the Bid Security will be retained as liquidated damages.
VENDOR SUPPLIED DOCUMENTATION AND MATERIALS
All vendor-supplied materials, including the vendor's bid, become the property of Rock County. We
will work with vendors to meet their confidentiality requirements, provided that they are within
reason. All vendor confidential material must have each page clearly marked as confidential.
Wisconsin "Open Records Laws" apply. Rock County’s determination to treat matters as public
or confidential under the Wisconsin Open Records Law shall be final.
BID AND PRESENTATION COSTS
Rock County will not be liable in any way for any costs incurred by the offerors in the presentation
of their bid in response to this Invitation to Bid nor for the presentation of their Bid and/or
participation in any discussions or negotiations.
COMPLIANCE WITH INVITATION TO BID
Bids submitted shall be in strict compliance with the Invitation to Bid. Failure to comply with all
provisions on the ITB may result in disqualification. Failure to visit the site or failure to examine
any and all Contract Documents will in no way relieve the successful bidder from necessity of
furnishing any materials or equipment, or performing any work, that may be required to
complete the work in accordance with the drawings and specifications. Neglect of the above
requirements will not be accepted as reason for the delay in the work or additional
Provide a start and finish date on the Bid Form in which your Company could complete this
project if awarded as indicated.
Products and services that are not specifically addressed in this Invitation to Bid, but which are
necessary to provide functional capabilities proposed by the offeror, must be included in the bid.
In connection with the performance of work under this contract, the contractor agrees not to
discriminate against any employee or applicant for employment because of age, race, religion,
color, handicap, sex, physical condition, developmental disability as defined in s.51.01 (5)(a),
sexual orientation, national origin, or military service as defined in §111.355(1), Wis. Stats. This
provision shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The contractor further
agrees to take affirmative action to ensure equal employment opportunities. The contractor
agrees to post in conspicuous places, available for employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non-
discrimination clause (Wisconsin Statutes S.16.765 (2).
The contractor to perform services for Rock County shall indemnify, hold harmless, and defend
Rock County, its officers, agents, and employees from any and all liability including claims,
demands, losses, costs, damages and expenses of any kind and description or damage to person
or property arising out of or in connection with or occurring during the course of any agreement
between the contractor and Rock County where such liability is founded upon or grows out of the
acts, omissions, negligence or misconduct of any agents or employees of the contractor.
The Contractor further agrees that in order to protect itself and County it will at all times during the
term of this agreement keep in force and effect worker's compensation, comprehensive general,
and auto liability insurance policies by a company or companies authorized to do business in
Wisconsin with minimum limits:
Personal and bodily injury Per person $1,000,000
Per accident $2,000,000
Each Occurrence $500,000
Coverage shall apply as primary with County named as an additional named insured. Contractor
shall also provide a copy of the additional insured endorsement. Contractor shall furnish
satisfactory proof of insurance to County prior to the date of Contract Execution, or commencing
work for the County.
MODIFICATION AND WITHDRAWAL
Bids may not be modified after submittal. Bidders may withdraw bids at any time before the bid
opening, but may not resubmit them. No bid may be withdrawn or modified after the bid opening
except where the award of the contract has been delayed for more than 60 days from the day of
the bid opening.
PROOF OF COMPETENCY OF BIDDER
Any bidder may be required to furnish evidence satisfactory to Rock County that the Bidder and
proposed subcontractors have sufficient means, expertise, financial ability, and experience in the
types of work bid to assure completion of the Contract in a satisfactory manner.
CONFLICT OF INTEREST
All respondents must disclose with their Bid, the name of any officer, director or agent who is also
an officer or employee of Rock County. Further, all respondents must disclose the name of any
Rock County officer or employee who owns, directly or indirectly, any interest in the vendor's firm
or any of its branches. Failure to disclose this information will result in disqualification of Bid and/or
cancellation of Contract. Rock County reserves the right to seek damages for recoupment of
losses in having to re-let or reassign.
Quantities shown within the Invitation to Bid are based upon estimated needs. The County
reserves the right to increase or decrease quantities to meet actual needs or availability of
Unless otherwise indicated in the Invitation to Bid, all materials shall be first quality. Items
which are used, obsolete, or which have been discontinued are unacceptable without prior
written approval by Rock County.
DEVIATION AND EXCEPTIONS
Deviations and exceptions from terms, conditions, or specifications will be described fully under
the bidder’s letterhead, signed, and attached to the Bid. In the absence of such statements, the
bid will be accepted as in strict compliance with all terms, conditions, and specifications and the
bidder shall be held liable.
When substitutions are bid, they must be identified by manufacturer, stock number, and other
descriptive information to establish equivalencies. Substitution shall be requested prior to the
question cut-off date and time. Approved substitutions will be included in the Addenda. Rock
County shall be the sole judge of equivalency.
Rock County reserves the right to disqualify Bids, before and after opening upon evidence of
collusion with the intent to defraud or other illegal practices upon the part of the bidder.
Award will not be made to any bidder in default of a Contract with Rock County, or to any bidder
having as its agent or employee, any individual previously in default or guilty of misrepresentation.
The Contractor certifies through signing their bid that neither the Contractor nor any of its
principals are debarred, suspended, proposed for debarment or declared ineligible by any
federal department or agency. In addition, the Contractor shall notify Rock County within five
business days in writing by registered mail if the Contractor or its principals receive a
designation from the federal government that they are debarred, suspended, proposed for
debarment, or declared ineligible by a federal agency.