|Agency:||American Planning Association|
|Type of Government:||State & Local|
|Posted Date:||Aug 16, 2021|
|Due Date:||Sep 13, 2021|
|Bid Source:||Please Login to View Page|
|Contact information:||Please Login to View Page|
|Bid Documents:||Please Login to View Page|
Grand Rapids, MI
Please click here for the full RFP. RFP shortened to meet word limit.
Summary and Background
The Grand Valley Metropolitan Council (GVMC), the designated Metropolitan Planning Organization (MPO) for the Grand Rapids, MI metropolitan area is currently accepting proposals from firms interested in being selected to perform a study focusing on access to the region's Gerald R. Ford International Airport (GRR). The GVMC transportation planning area is designated as a Transportation Management Area (TMA) and includes all of Kent County and the eastern portion of Ottawa County. GVMC intends to select one firm, or team, to provide services as outlined below. GVMC receives federal and state grant funding, as well as other funding from local participating governments.
This Request for Proposal (RFP) represents the requirements for an open and competitive process.
Proposals will be accepted until 5pm EDT on Monday, September 13, 2021. Any proposals received after this date and time will be returned to the sender. All proposals must be signed by an official agent or representative of the company submitting the proposal.
If the organization submitting a proposal must outsource or subcontract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or subcontracted work. Any proposals which call for outsourcing or subcontracting work must include a name and description of the organization(s) being subcontracted.
All costs must be itemized to include an explanation of all fees and costs.
Firms, or teams of firms, must respond to the RFP with written proposals as well as electronic versions of their proposals in PDF format. Firms must email an electronic copy to Laurel Joseph at email@example.com . Electronic submissions shall be titled with the firm's name as part of the document label. GVMC must also receive six (6) hard copies at the address below. Please email confirmation and tracking information of the proposal to Laurel Joseph at firstname.lastname@example.org .
Proposals shall not exceed a total of 30 pages (8.5 x 11, front and back of sheet counted as two pages), inclusive of resumes and firm experience. Covers, end sheets, proposed budget, and an introductory letter shall not count against this maximum. Font size shall be a minimum of 10 point in all cases.
Proposals must be submitted to the following address:
Grand Valley Metropolitan Council
ATTN: Laurel Joseph
678 Front Ave NW, Suite 200
Grand Rapids, MI 49504
The firm certifies the response submitted has not been made or prepared in collusion with any other respondent and the prices, terms or conditions thereof have not been communicated by, or on behalf of, the respondent to any other respondent prior to the official opening of this request. This certification may be treated for all purposes as if it were a sworn statement made under oath, subject to the penalties for perjury. Moreover, it is made subject to the provisions of 18 U.S.C. Section 1001, relating to the making of false statements.
Submissions may be withdrawn by written request only if the request is received on or before the opening date and time.
Submissions not meeting these criteria may be deemed non-responsive.
GVMC is not liable for any costs incurred by any prospective firm prior to the awarding of a contract, including any costs incurred in addressing this solicitation.
Each submission must be signed by a person authorized to sign contracts on behalf of the firm. The name of the person signing must be followed by their title.
Proposal evaluation will focus initially on the written proposals. Should it be determined that interviews are required, a "short-list" of firms will be selected from the proposals received. The short-listed firms will be invited to participate in an interview process with the evaluation committee. GVMC will confirm interview times with those firms selected for an interview. GVMC reserves the right to award this contract based on initial proposals received without formal interviews.
Contract terms and conditions will be negotiated upon selection of the winning consultant for this RFP. All contractual terms and conditions will be subject to review by GVMC's Legal Consultant and will include scope, budget, schedule, and other necessary items pertaining to the project.
Grand Valley Metro Council, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into, pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Project Purpose and Description
The purpose of this study is to identify alternatives to improve access to the surrounding local road system and freeway system, including GRR, from the developing areas in southeastern Kent County.
The feasibility study should consider the following:
This study should address the following:
Request for Proposal Timeline
Questions regarding this solicitation are to be submitted in writing to email@example.com prior to 5pm EDT on Tuesday, September 7, 2021.
All proposals in response to this RFP are due no later than 5pm EDT on Monday, September 13, 2021.
Evaluation of proposals will be conducted from September 14, 2021 to September 20, 2021. If additional information or discussions are needed with any consultants during this one-week evaluation period, the consultants will be notified.
If interviews are needed, they will be scheduled between September 21, 2021 and September 23, 2021.
The selection decision for the winning proposal will be made no later than September 24, 2021.
Upon notification, the contract negotiation with the winning consultant will begin immediately. Contract negotiations will be complete by October 1, 2021.
Project initiation phase must be completed by November 30, 2021
Project planning phase(s) must be completed by December 10, 2021. The project planning phase will determine the timeline/schedule for the remaining phases of the project.
The project should be complete by September 30, 2022.
All proposals must include proposed costs, not to exceed $187,500.00, to complete the tasks described in the project scope. Pricing should be listed for each task.
Consultants should provide the following items as part of their proposal for consideration:
Proposal Evaluation Criteria
To ensure consideration for this RFP, GVMC will evaluate all proposals based on their completeness. Proposals should include all the following criteria:
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