Airport Access Study

Agency: American Planning Association
State: Federal
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Aug 16, 2021
Due Date: Sep 13, 2021
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Airport Access Study Grand Valley Metropolitan Council

Grand Rapids, MI

Please click here for the full RFP. RFP shortened to meet word limit.

Summary and Background

The Grand Valley Metropolitan Council (GVMC), the designated Metropolitan Planning Organization (MPO) for the Grand Rapids, MI metropolitan area is currently accepting proposals from firms interested in being selected to perform a study focusing on access to the region's Gerald R. Ford International Airport (GRR). The GVMC transportation planning area is designated as a Transportation Management Area (TMA) and includes all of Kent County and the eastern portion of Ottawa County. GVMC intends to select one firm, or team, to provide services as outlined below. GVMC receives federal and state grant funding, as well as other funding from local participating governments.

Proposal Guidelines

This Request for Proposal (RFP) represents the requirements for an open and competitive process.

Proposals will be accepted until 5pm EDT on Monday, September 13, 2021. Any proposals received after this date and time will be returned to the sender. All proposals must be signed by an official agent or representative of the company submitting the proposal.

If the organization submitting a proposal must outsource or subcontract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or subcontracted work. Any proposals which call for outsourcing or subcontracting work must include a name and description of the organization(s) being subcontracted.

All costs must be itemized to include an explanation of all fees and costs.

Firms, or teams of firms, must respond to the RFP with written proposals as well as electronic versions of their proposals in PDF format. Firms must email an electronic copy to Laurel Joseph at laurel.joseph@gvmc.org . Electronic submissions shall be titled with the firm's name as part of the document label. GVMC must also receive six (6) hard copies at the address below. Please email confirmation and tracking information of the proposal to Laurel Joseph at laurel.joseph@gvmc.org .

Proposals shall not exceed a total of 30 pages (8.5 x 11, front and back of sheet counted as two pages), inclusive of resumes and firm experience. Covers, end sheets, proposed budget, and an introductory letter shall not count against this maximum. Font size shall be a minimum of 10 point in all cases.

Proposals must be submitted to the following address:

Grand Valley Metropolitan Council

ATTN: Laurel Joseph

678 Front Ave NW, Suite 200

Grand Rapids, MI 49504

The firm certifies the response submitted has not been made or prepared in collusion with any other respondent and the prices, terms or conditions thereof have not been communicated by, or on behalf of, the respondent to any other respondent prior to the official opening of this request. This certification may be treated for all purposes as if it were a sworn statement made under oath, subject to the penalties for perjury. Moreover, it is made subject to the provisions of 18 U.S.C. Section 1001, relating to the making of false statements.

Submissions may be withdrawn by written request only if the request is received on or before the opening date and time.

Submissions not meeting these criteria may be deemed non-responsive.

GVMC is not liable for any costs incurred by any prospective firm prior to the awarding of a contract, including any costs incurred in addressing this solicitation.

Each submission must be signed by a person authorized to sign contracts on behalf of the firm. The name of the person signing must be followed by their title.

Proposal evaluation will focus initially on the written proposals. Should it be determined that interviews are required, a "short-list" of firms will be selected from the proposals received. The short-listed firms will be invited to participate in an interview process with the evaluation committee. GVMC will confirm interview times with those firms selected for an interview. GVMC reserves the right to award this contract based on initial proposals received without formal interviews.

Contract terms and conditions will be negotiated upon selection of the winning consultant for this RFP. All contractual terms and conditions will be subject to review by GVMC's Legal Consultant and will include scope, budget, schedule, and other necessary items pertaining to the project.

Grand Valley Metro Council, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into, pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Project Purpose and Description

The purpose of this study is to identify alternatives to improve access to the surrounding local road system and freeway system, including GRR, from the developing areas in southeastern Kent County.

Project Scope

The feasibility study should consider the following:

  • The benefits of an additional, secondary access route to the airport accommodating passenger and freight traffic
  • Alternatives to relieve capacity and safety/security constraints of a single entry to the terminal facilities
  • Regional access
  • Opportunities for multi-modal connections including rail, transit, and nonmotorized options

This study should address the following:

  1. Define a study area and/or influence area; develop study goals and objectives.
  2. Organize technical advisory team for the study; identify key stakeholders in the area.
  3. Identify major traffic generators and travel patterns within the study area.
    1. Review GRR's Airport Master Plan and Layout Plan updates related to development around the airport
    2. Review local land use plans affecting circulation in and around the airport (such as the City of Kentwood, Cascade, Gaines, and Caledonia Townships; as well as the 4 Corners Study)
    3. Review previous airport access studies, and GVMC, MDOT, KCRC, and transit (The Rapid) plans
  4. Identify transportation issues (needs) affecting the goals and objectives (purpose and need) of the study, such as:
    1. Airport passenger and cargo traffic growth
    2. Surface road connections and access issues
    3. Traffic operations and safety (including potential issues and needs on important local streets like Kraft Ave, Patterson Ave, and 28th St)
    4. Pedestrian circulation
    5. Transit service
    6. Railroad connections
    7. Security issues
    8. Airport terminal access redundancy
    9. FAA regulations affecting alternative development
  5. Identify specific data for the consultant to collect and GVMC/others to provide, such as:
    1. Traffic counts by vehicle classification, mainline/intersections
    2. Delay and reliability information
    3. Crash data
    4. Population and employment
    5. Passenger traffic patterns to/from the terminal and parking lots
    6. Airport data on passenger origin
    7. Freight operations
    8. Heat mapping of cell phone data
  6. Identify, using the existing GVMC travel demand model, and potentially the Michigan Statewide travel demand model, current and future travel patterns, and transportation network deficiencies, based on existing and committed state and local transportation improvements.
  7. Identify initial conceptual alternatives; assess the feasibility of those identified and develop a list of practical and feasible alternatives. Review with Study Technical Advisory Team.
    1. Request public and stakeholder input on the initial problems and options for further study
      1. Suggest virtual public involvement (VPI), in-person meetings, or other engagement techniques. Provide detailed public and stakeholder engagement strategy.
  8. Model alternatives to address the needs identified with and without the following:
    1. New interchange options on M-6, including an evaluation of direct airport access from a new M-6/48th St interchange
    2. A secondary access point and route to the airport terminal area to provide redundancy in the event of traffic crashes or other events blocking primary airport access from Patterson Avenue SE
    3. Direct airport access via I-96 allowing for comparison of enhancing Patterson Avenue and other arterials currently serving the airport's public access versus providing a more dedicated access link to I-96. Environmental impacts could be assessed and quantified, as well as the impacts with and without the project (East Side Access) with respect to traffic conditions of the roadways in the vicinity of the airport.
    4. Tunnels under existing taxiways and runways
    5. Other options TBD
  9. Evaluate the resulting network travel pattern changes and improvements to system operations, with Technical Advisory Team members and staff
  10. Review concerns, issues, additional alternatives, including the stakeholder discussions and public involvement process results with MPO committees
  11. Assess the cost (C/B analysis), identify social and environmental fatal flaws, assess traffic impacts, and feasibility of proposed alternatives
  12. Identify 2-3 final practical alternatives; and gain study team, stakeholder, implementing agency, and MPO committee endorsement, based on the results of the analysis above and public/stakeholder input
  13. Review these results and proposals with key stakeholders in the study area; request their input on problems and additional possible solutions in the study area
  14. Hold in-person meeting(s) and/or VPI meeting(s) with the public to review the practical alternatives and results on analysis (#10/11 above)
  15. Identify recommended Practical Alternative(s), based on public and stakeholder review
    1. Obtain stakeholder/technical advisory team concurrence
    2. Present findings to MPO committees for concurrence
    3. Make report available to public
  16. Identify subsequent actions, such as:
    1. Discover funding options and responsibilities.
    2. Begin EA, EIS and/or IACR, as required, on agreed upon alternatives.

Deliverables

  • Technical Memos
    1. Documenting existing conditions and needs/issues
    2. Documenting initial alternatives and preliminary findings
  • Monthly progress reports
  • Final Report

Request for Proposal Timeline

Questions regarding this solicitation are to be submitted in writing to laurel.joseph@gvmc.org prior to 5pm EDT on Tuesday, September 7, 2021.

All proposals in response to this RFP are due no later than 5pm EDT on Monday, September 13, 2021.

Evaluation of proposals will be conducted from September 14, 2021 to September 20, 2021. If additional information or discussions are needed with any consultants during this one-week evaluation period, the consultants will be notified.

If interviews are needed, they will be scheduled between September 21, 2021 and September 23, 2021.

The selection decision for the winning proposal will be made no later than September 24, 2021.

Upon notification, the contract negotiation with the winning consultant will begin immediately. Contract negotiations will be complete by October 1, 2021.

Project Timeline

Project initiation phase must be completed by November 30, 2021

Project planning phase(s) must be completed by December 10, 2021. The project planning phase will determine the timeline/schedule for the remaining phases of the project.

The project should be complete by September 30, 2022.

budget

All proposals must include proposed costs, not to exceed $187,500.00, to complete the tasks described in the project scope. Pricing should be listed for each task.

Consultant Qualifications

Consultants should provide the following items as part of their proposal for consideration:

  • Description of experience in performing regional/airport or similar access studies
  • List of how many full-time, part-time, and contractor staff in your organization
  • Examples of three or more access studies completed in past years
  • Examples of work on or with regional and statewide planning studies
  • Examples of work on or with airport master plans, including familiarity with airport related restrictions such as Runway Protection Zones
  • Testimonials from past clients on access study work
  • Anticipated resources (key personnel) that will be assigned to this project (total number, role, title, experience)
  • Timeframe for completion of the project
  • Project management methodology

Proposal Evaluation Criteria

To ensure consideration for this RFP, GVMC will evaluate all proposals based on their completeness. Proposals should include all the following criteria:

  • Overall proposal suitability: proposed work must meet the scope and needs included herein and be presented in a clear and organized manner
  • Organizational experience and value: consultants will be evaluated on their experience and cost as it pertains to the scope of this project
  • Previous work: consultants will be evaluated on examples of their work pertaining to the project scope, as well as testimonials and references
  • Technical expertise and experience: consultants must provide descriptions and documentation of their staff's technical expertise and experience

Request Type
Deadline
Request Type
RFP
Deadline
Monday, September 13, 2021
Contact Information Website
https://www.gvmc.org/unified-planning-work-program
Contact Email
laurel.joseph@gvmc.org

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