Air Sampling Site Development
Request for Quotes
I. SCOPE OF WORK
The Department of Environmental Protection (DEP), Bureau of Air Quality,
requires a contractor to provide electric service and pad development for an
air sampling site to be located in Lebanon, Pennsylvania.
Questions: Any questions regarding the technical aspects of the
Specifications should be directed to Donald Torsello at (717) 346-8254 or
via e-mail at email@example.com.
A. General – The Pennsylvania Department of Environmental
Protection (DEP), plans to install an air monitoring station at the
Quittapahilla Educational Wetland Preserve in South Lebanon
Township (Lebanon County); Lebanon, Pa. The site will be located
on the southwest corner of the property at Metro Drive and Birch
Road and will consist of a shelter with a meteorological tower and
three stand-alone samplers, as shown in Exhibits A, B, C and D.
The samplers will sit on stands next to the shelter inside an edged
20’ x 24’ stone pad.
The shelter, meteorological tower and samplers will be installed at
the site by DEP personnel, after site development is completed.
B. Permits/Inspections/PA One Call/Erosion & Sediment (E&S) –
Prior to construction, the contractor shall obtain any necessary
building permits from South Lebanon Township, located in Lebanon
County. Should the permit be denied, the Department of
Environmental Protection will reimburse the contractor for all
reasonable charges associated with the Building Permit application
up to a maximum amount of $500.00. The contractor shall be
responsible for obtaining all other required permits and inspections to
complete this project and must follow proper safety protocols (using
PA One Call) before any excavations. Contractor shall follow any
state-required, acceptable best management practices regarding
E&S (Erosion & Sediment) control during construction.
C. Electric - The contractor shall meet all local electric company
requirements to provide these utility services to the monitoring
station. All work and materials must comply with the requirements of
the National Electrical Code and the local electric utility. Additionally,
the electrical equipment and service wire must be approved by the
Underwriter's Laboratory. The contractor will be responsible and
arrange for all inspections of the electrical service. The DEP has
already placed a work order and set up an account with Met Ed.
The electric service to the site shall be a single-phase type and rated
120/240 VAC 100-amp. Service shall originate from Service Pole
37792-36898. The contractor shall provide electric service
underground to a metal-framed kiosk (approximately 170 feet). All
work shall be done to Met-Ed specifications as found in Attachment
E – Service Underground. All disturbed areas shall be graded, re-
seeded and mulched.
A breaker panel will be mounted on the kiosk, with locking cover (as
show in Exhibit E), housing a properly-sized breaker. Four, 20-amp
GFI outlets with outdoor covers, will also be mounted to the kiosk.
Each outlet will be on its own 20-amp circuit. All equipment shall be
properly grounded with a ground rod installed at the kiosk and one
next to the service entrance for the station. The station service
entrance will be located approximately 4 feet from the kiosk. A
properly-sized service entrance wire of sufficient length will be run in
conduit and buried at proper depth from the kiosk to the station,
ending vertically below the station service panel entrance. If DEP
personnel are not available at the site, a 10’ length of cable will be
left above ground with an extra length of conduit and fittings needed
to connect to the station’s power connection port.
Before starting electrical work, contractor will contact the electric
company engineer Brian Hahn at firstname.lastname@example.org
(reference DR# 000345934419) and finalize service plan.
The electric service route described above has been approved by
the property owners. However, any deviations during construction
should be brought to the attention of Don Torsello (717-348-8254),
who will consult with the property owners for approval.
D. Pad Development – A rough diagram of the proposed work can be
found in Exhibit C. The air monitoring station will sit on the gravel
1. Grading – A 20’ X 24’ site, as marked by stakes and tape
shall be uniformly excavated and graded and sloped to
provide adequate drainage. Existing stone/grass shall be
stripped to expose a suitable base for the stone-surfacing.
Reasonable care should be taken to disturb adjacent area
as little as possible. The disposal of all trash, debris, and
excess materials shall be done by the contractor. The
property owners, at their discretion, may retain the
removed soil. Any disturbed grass areas and / or parking
lot areas outside of the prepared site area must be
restored and returned to their pre-construction
2. Stone Surfacing – The excavated area shall be constructed
of 8 inches of course limestone (Penn DOT No. 3A) and
covered with 1 inch of fine limestone (Penn DOT No. 2B).
The surface shall be rolled with a suitable roller and
compacted. Two layers of weed blocking material shall then
be applied in a crisscrossed pattern on top of the stone
surface and an additional 2 inch of fine limestone (Penn
DOT No, 2B) shall be applied and compacted to complete
the application. Once completed, the resultant grade of the
stones should be even with the top of the 2nd layer of 6x6
treated wood perimeter.
3. Wood Edging – The perimeter of the stone pad is to be
constructed with two layers of ground-contact-grade
pressure-treated 6x6 timbers with the outside dimensions of
the perimeter to be 20’ x 24’. One layer will be below ground
(buried), and the other layer exposed. The first layer of
treated 6x6’s shall be placed with the top surface even with
the existing undisturbed grade of the site. This will be pinned
every 2 feet with a 2-foot (1/2 re-bar) rod. The next layer will
be built on top of it, with the corners notched and overlapped
and fastened by 10-inch lag screws every 16” O.C. Follow
the Stone Surfacing instructions listed above for filling in
II. CONTRACT REQUIREMENTS
Contractor agrees to comply with the Specifications and Exhibits A through E,
contained herein; and applicable Met Ed/First Energy specifications (Attachment
III. INSURANCE REQUIREMENTS
The contractor shall purchase, and maintain at its expense, the following
type of insurance issued by companies acceptable to the Commonwealth.
A. Workman’s Compensation Insurance sufficient to cover all
employees of contractor working to fulfill this contract.
B. Comprehensive General Liability Insurance, including bodily
injury and property damage insurance, to protect the Commonwealth
and the contractor from claims arising out of the performance of the
contract. The amount of bodily injury insurance shall not be less
than $500,000 for injury to or death of persons per occurrence. The
amount of property damage insurance shall not be less than
$500,000 per occurrence.
C. Automotive Liability Insurance, including bodily injury and property
damage insurance, to protect the Commonwealth and the contractor
from claims arising out of the performance of the contract. The
amount of bodily insurance shall not be less than $500,000 for injury
to or death of persons per occurrence. The amount of property
damage insurance shall not be less than $500,000 per occurrence.
Such policy shall name the Commonwealth as an additional insured. Prior
to the commencement of the work under this contract, the contractor must
provide the Commonwealth with current Certificates of Insurance. These
Certificates shall contain a provision that coverage afforded under the policy
shall not be cancelled or modified until at least thirty (30) days’ prior written
notice has been given to the Commonwealth.
IV. BID AWARD
Contract shall be awarded on a lump sum basis to the lowest responsive
and responsible bidder meeting all the requirements contained in the Scope
of Work. See Attachment A – Sample Bid Award for award of the bid.
After completion and inspection of the work, an invoice not to exceed the
awarded amount shall be sent to the Commonwealth as specified in the
Purchase Order. Payments can be made to contractor by credit card via
phone. Alternatively, to receive a payment by check, contractor must have
an SAP Vendor ID. To obtain an SAP Vendor ID, call (877) 435-7363,
choose option 1.
The online DGS Supplier Service Center is available to assist vendors with
registration and account management.
V. PAYMENT TERMS
Payment shall be made within approximately 30 business days upon
satisfactory completion of all items listed in Scope of Work and upon receipt
of the invoice by the Comptroller.
VI. CONTRACT TERM
The Contract shall commence upon execution or August 1, 2020,
whichever is later, and terminate October 31, 2020.
The DEP shall contact contractor immediately following bid award to
arrange start date.
The contract quantities herein are estimated only and may increase or
decrease depending on the needs of the Department. Contractor shall be
paid at the unit price bid for actual work performed.
Questions concerning the technical aspects of this bid should be directed to
Donald Torsello, at (717) 346-8254, or e-mail at email@example.com.
Questions concerning the contract or bidding procedure should be directed
to Brian Franklin at (717) 787-0241, or e-mail at firstname.lastname@example.org.
VII. BID SUBMISSION
A. All bids must be submitted electronically through the Department of
General Services’ (DGS) eMarketplace website. The eMarketplace
website is located at http://www.emarketplace.state.pa.us. DEP is not
responsible for the maintenance of the eMarketplace website.
B. DGS’s Supplier Service Center (Supplier Service Center) is available
to assist vendors with registration, bidding and account management.
For questions regarding registration help, send an email to RA-
PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose
option 1. For questions regarding bidding help, send an email to
email@example.com or call (877) 435-7363, choose option 2.
C. DEP is not responsible for the support or functionality of any DGS