TOWN OF WATERTOWN
NOTICE OF BID
Aggregate Sealing of Public Roads
Watertown Public Works Department
Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown at
the office of the Purchasing Agent, Watertown Town Hall, 61 Echo Lake Road, Watertown,
Connecticut, until 11:00 a.m., Thursday, February 25, 2021, at which time and place they will be
publicly opened and read aloud for furnishing the Aggregate Sealing of Public Roads to the Town of
The Information for Bidders, Form of Bid, Specifications and other contract documents may be
obtained or examined at the office of the Purchasing Agent, Watertown Town Hall, 61 Echo Lake
Road, Watertown, Connecticut 06795 or by accessing the Town of Watertown’s website at
http://www.watertownct.org. Proposals must be submitted on the forms provided and in a sealed
envelope plainly marked “Bid – Aggregate Seal Bid”.
To receive consideration bids must be in the hands of the Purchasing Agent or his authorized
representative no later than the day and hour mentioned above.
The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any informality;
or to accept any bid deemed in the best interests of the Town of Watertown.
The Town of Watertown reserves the right to take into account the residency of bidders within the
Town of Watertown and/or the location of the bidder's business within the Town of Watertown in
awarding this bid.
All bids will be considered valid for a period of sixty (60) days.
Donna L. Ford
Town of Watertown
INFORMATION FOR BIDDERS
TOWN OF WATERTOWN
WATERTOWN, CONNECTICUT 06795
Aggregate Sealing of Public Roads
Watertown Public Works Department
BID OPENING: 11:00 a.m., Thursday, February 25, 2021
All bids must be in a sealed envelope and received prior to 11:00 a.m., Thursday, February 25,
2021, at the office of the Purchasing Agent, 61 Echo Lake Road, Watertown, CT 06795
PREPARATION OF PROPOSALS
Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be
filled in correctly where indicated. The Bidder must state the prices for which he proposes to do
each item of the work contemplated. In case of discrepancy where both words and the numerals are
requested, the words shall govern. Ditto marks are not considered writing or printing and shall not
be used. The Bidder shall sign his Proposal correctly. If the Proposal is made by an individual, his
name, post office address and telephone number must be shown. If made by a firm, partnership, or
corporation, the Proposal must be signed by an official of the firm, partnership, or corporation
authorized to sign contracts, and must show the post office address and telephone number of the
firm, partnership, or corporation. Failure to do so may disqualify the bid.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post
office address, and name of the project for which the bid is submitted. If forwarded by mail, the
sealed envelope containing the bid must be enclosed in another envelope addressed to: The
Purchasing Agent, Watertown Town Hall, 61 Echo Lake Road, Watertown, CT 06795
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections
inserted before submission of your bid. The person signing the bid shall initial corrections in ink.
Corrections and/or modifications received after the closing time specified will not be accepted.
SUBMISSION OF PROPOSALS
All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a part
of these specifications.
Descriptive literature containing complete specifications must accompany each bid. If a bidder
wishes to furnish additional information, more sheets may be added.
Adobe Acrobat® Reader is required to view electronic documents on-line. If you do not have Adobe
Acrobat® Reader, you may down load it for free from Adobe at
Response summaries will be available online at http://www.watertownct.org. on the day of the bid
Responses delivered via fax are received subject to the following qualifications and limitations:
1. The Town is not responsible for the confidentiality of the information transmitted.
2. The Town cannot guarantee that its fax equipment will be operational and able to receive
transmittals by a particular time and date. It is the Bidder's responsibility to ensure that
quotations are received in their entirety and on time at the required location. It is
recommended that vendors be advised to call immediately after transmitting a document
electronically to confirm complete and accurate receipt by the Town. The Town assumes no
liability in the event that a bidder’s electronic transmission is not received by the Town in a
timely fashion, or is not received either in its entirety or error-free.
3. Bids transmitted electronically which have a bond requirement are subject to the same
submittal requirements as those responses delivered via traditional means, such as mail or
hand delivery, or as otherwise stipulated by appropriate authority.
The Town of Watertown is not liable for any cost incurred for the preparation of proposals or
submission of samples by the firms submitting proposals for the work requested in this bid document
or request for proposals.
FAMILIARITY WITH THE WORK
Each bidder is considered to have examined the work to fully acquaint himself with the exact
existing conditions relating to the work and has fully informed himself as to the work involved and
the difficulties and restrictions attending the performance of this bid. Failure to do so will not relieve
a bidder of his obligation to furnish all materials, labor and equipment necessary to carry out the
work for the consideration set forth in this bid. The submission of a bid will be considered as
conclusive evidence that the bidder has made such examination.
Where exploration or inspection data is shown on the Plans and/or specifications or made available
to the Bidder, it is understood that such data where obtained in the usual manner and with reasonable
care and are to be interpreted and used as the Bidder sees fit. There is no expressed or implied
agreement that the data has been correctly indicated, and the Bidder is cautioned to, take into account
that conditions affecting the work may differ from those indicated.
The Owner assumes no responsibility whatsoever with respect to ascertaining for the Contractor such
facts concerning physical characteristics relating to this project. The Bidder agrees that he shall
make no claim for and has no right to additional payment or extension of time for completion of the
work, or any other concession, because of any interpretations or misunderstanding on his part of this
bid, or because of any failure on his part to fully acquaint himself with all conditions relating to the
work. Permission for making borings, test pits, destructive tests or other investigations of subsurface
conditions will be arranged for by the bidder upon receipt of a written approval by the Town.
CONSIDERATION OF PRIOR SERVICE
Previous performance, quality of service and merchandise will be considered.
ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS
Addenda information will be available online at http://www.watertownct.org. Adobe Acrobat®
Reader may be required to view this document. We strongly suggest that you check for any addenda
a minimum of forty-eight hours in advance of the bid deadline.
At the time of the opening of bids each bidder will be presumed to have inspected the work and to
have read and to be thoroughly familiar with all of the Contract Documents (including all addenda).
The failure or omission of any bidder to receive or examine any form, instruction or document shall
in no way relieve any bidder from any obligation in respect to his bid.
If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of
these specifications, he may submit a written request for an interpretation to the Purchasing Agent.
No interpretations as to the meaning of the plans, specifications or other Contract Documents will be
made to any bidder orally.
Every request for such interpretation should be in writing addressed (duplicate copy) to the Town of
Watertown, Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be given
consideration, must be received at least five (5) days prior to the date fixed for the opening of Bids.
Any and all such interpretations and any supplementary instructions will be in the form of written
Addenda to the Specifications which, if issued, will be mailed by Registered Mail with Return
Receipt Requested to all prospective bidders at the respective addresses furnished for such purposes,
not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to
receive any such Addendum or interpretations shall not relieve any bidder from any obligations
under his bid as submitted. All Addenda so issued shall become part of the Contract Documents.
Oral explanations will not be binding on the Town.
The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of
Watertown. Bidders are requested to submit quotations on the basis of these specifications.
Alternative bids providing a broader scope and/or services than requested in these specifications may
receive consideration providing such equipment and/or service is clearly explained. Any exceptions
to the specifications requested herein must be clearly noted in writing and are to be included as a part
of your bid proposal. If none are included it will be assumed that there are none.
Definition of the word "complete" means that each unit of the equipment proposed shall include all
appurtenances, fasteners, parts, accessories, and services ordinarily catalogued.
An item equal to that named or described in the specifications may be furnished by the Bidder,
except where expressly noted as “no substitutions.” The naming of any commercial name, trademark,
or other identification shall not be construed to exclude any item of any manufacturer not mentioned
by name, nor limit competition, but shall establish a standard of equality only. An item shall be
considered equal to the item so named or described if:
A. It is at least equal in quality, durability, appearance, strength and design.
B. It will perform at least equally the function imposed by the design for the work being
contracted for or the material being purchased.
C. It conforms substantially, even with deviations, to the detailed requirements for the item in
The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees,
harmless from liability of any nature or kind because of use of any copyrighted or uncopyrighted
compositions, secret process, patented or unpatented inventions, articles or appliances furnished or
used under this bid, and agrees to defend, at his own expense, any and all actions brought against the
Town of Watertown or himself because of the unauthorized use of such articles.
Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is to be
bid, the bidder is to select the brand and model that meets or exceeds the specified item, and submit
his bid for that item.
ESTIMATE OF WORK
For bidding purposes, the work has been subdivided into unit price items. The quantities shown are
to be considered as approximate only. The Purchasing Agent does not expressly or by implication
agree that the actual quantity will correspond therewith, but reserves the right to increase or decrease
the amount of any item or portion of the work as deemed necessary.
WITHDRAWAL OF BID
Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall
withdraw or cancel their proposal for a period of sixty (60) days after the bid closing date of 11:00
a.m., Thursday February 25, 2021. The successful agent/broker shall not withdraw, cancel or
modify their proposal.