Agency Wide Public Relations Services

Agency: Houston City Housing Authority
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541820 - Public Relations Agencies
Posted Date: May 14, 2024
Due Date: May 21, 2024
Solicitation No: RFP 24-17
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Contact information: Please Login to View Page
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Solicitation Number title Solicitation Documents Deadline to Submit Questions Deadline To Submit Responses Solicitation Status

RFP 24-17

Agency Wide Public Relations Services

Amendment 1

Amendment 2

Amendment 3

04/22/24 2:00 pm 05/21/24 2:00 pm Open

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2640 Fountain View Drive, Houston, Texas 77057 | 713.260.0600 | David A. Northern, Sr., President & CEO
Houston Housing Authority
REQUEST FOR PROPOSAL (RFP)
RFP 24-17
The Houston Housing Authority (“HHA”), has issued this solicitation with the intent to establish a
contract with an qualified firm or independent contractor to provide HHA with agency wide public
relations services, in accordance with the requirements specified herein.
Interested parties who wish to respond to this solicitation must submit the required documents to the below
individual by 2:00 P.M. Central Daylight Time (CDT) May 7, 2024 to:
Houston Housing Authority (HHA)
Procurement Department
Attn: Austin Ng
Re: RFP 24-17 Agency Wide Public Relations Services
DO NOT OPEN
2640 Fountain View Drive, Houston, Texas 77057
The face of the sealed envelope/package must contain the above information, and once it is in the
possession of HHA, their contents will not be publicly opened or revealed until after a contract is
awarded.
Interested parties are highly encouraged, to check HHA’s website prior to the submission of their sealed
response to ensure they are aware of any Amendment(s) that may affect this solicitation. They should
also send an e-mail acknowledgement to Purchasing@housingforhouston.com, that they have
downloaded this solicitation from HHA’s website. Doing so, will allow HHA to notify interested parties
of any Amendments that may affect this solicitation.
Late submissions will be handled in accordance with Section 6 of HUD Form: Instructions to Offerors
Non-Construction HUD Form 5369-B.
Questions regarding this solicitation must be sent via e-mail to Purchasing@housingforhouston.com with
“RFP 24-17” in the subject line by the date and time listed in Section 4.0 of this solicitation. Any changes to
the requirements specified herein will be done via an Amendment.
____4_/5_/_2_0_2_4____
Date
__________________________________
Austin Ng
Senior Procurement Specialist
Houston Housing Authority (HHA)
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY
713-260-0574 or 504ADA@housingforhouston.com
RFP 24-17
Page 1 of 14
TABLE OF CONTENTS
SUBJECT
SECTION
I. ORGANIZATION OVERIEW
PROFILE OF HHA
1.0
II. SPECIAL TERMS AND CONDITIONS
INTENT
2.0
PERIOD OF PERFORMANCE
3.0
PROCUREMENT SCHEDULE
4.0
SCOPE OF WORK
5.0
SELECTION CRITERIA
6.0
SUBMITTALS
7.0
III. GENERAL TERMS AND CONDITIONS
AMENDMENTS
8.0
AVAILABILITY OF RECORDS
9.0
BASIS FOR AWARD
10.0
CANCELLING THE SOLICITATION
11.0
CONFIDENTIALITY OF SUBMITTALS
12.0
ETHICAL BEHAVIOR
13.0
FEDERAL REGULATIONS WITH REGARD TO
NONDISCRIMINATION AND EQUAL
14.0
OPPORTUNITY
INFORMALITIES
15.0
INSURANCE
16.0
MINORITY WOMEN BUSINESS ENTERPRISE
17.0
(M/WBE) PARTICIPATION
MISTAKES IN BIDS
18.0
PAYMENT TERMS
19.0
PERMITS
20.0
PROJECT MANAGER
21.0
QUESTIONS
22.0
REMOVAL OF EMPLOYEES
23.0
RESERVATION OF RIGHTS
24.0
RULES, REGULATIONS AND LICENSING
25.0
REQUIREMENTS
STANDARDS OF CONDUCT
26.0
SUBCONTRACTING
27.0
TAXES
28.0
TRAVEL AND REIMBURSEMENTS
29.0
VALIDITY OF RESPONSES
30.0
SUPPLEMENTS
31.0
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RFP 24-17
Page 2 of 14
I. ORGANIZATION OVERVIEW
1.0 PROFILE OF THE HOUSTON HOUSING AUTHORITY
1.1 HHA is currently governed by the Housing Authorities Law, codified in the Texas Local
Government Code. It is a unit of government and its functions are essential governmental
functions. It operates and manages its housing developments to provide decent, safe, sanitary
and affordable housing to low-income families, the elderly, and the disabled, and
implements various programs designed and funded by the U.S. Department of Housing and
Urban Development (HUD). HHA is a Public Housing Agency.
1.2 The property of HHA is used for essential public and governmental purposes, and its
property are exempt from all taxes, including sales tax on all its purchases of supplies and
services.
1.3 HHA enters into and executes contracts and other instruments that are necessary and
convenient to the exercise of its powers.
1.4 HHA maintains contractual arrangements with HUD to manage and operate its Low Rent
Public Housing program and administers the Section 8 Housing Assistance Payments
programs. HHA’s programs are federally funded, and its revenues are received from federal
funds, administrative fees, development grants and rental income.
1.1 HHA provides affordable homes and services to more than 60,000 low-income Houstonians,
including over 17,000 families housed through the Housing Choice Voucher Program, 4,200
living in 19 public housing and tax credit developments, and an additional 716 in project-
based voucher developments around the city.
END OF SECTION I
RFP 24-17
Page 3 of 14
II. SPECIAL TERMS AND CONDITIONS
2.0 INTENT
2.1 The Houston Housing Authority (HHA) is seeking proposals from qualified firms and/or
independent contractors to provide HHA with agency with public relations services, including
but not limited to developing a strategic communications plan, addressing unforeseen
communications issues, and/or utilizing social media to generate positive publicity and grow
HHA’s online presence, in accordance with the requirements and terms and conditions
specified herein.
3.0 PERIOD OF PERFORMANCE
3.1 Any contract issued as a result of this solicitation may have an initial Period of Performance
of one (1) year, with HHA having the option to extend the contract two (2) additional years,
in one (1) year increments.
4.0 PROCUREMENT SCHEDULE
4.1 The following is the anticipated procurement schedule for this solicitation:
EVENT
DATE
Date Solicitation Advertised
April 8, 2024
Deadline for the submittal of written
questions
to Purchasing@housingforhouston.com
2PM CDT, April 22, 2024
Deadline HHA will post answers to
written questions to Houston Housing
Authority
Deadline for the receipt of sealed
responses
4PM CDT, April 24, 2024
2PM CDT, May 7, 2024
Note: Interested parties are responsible for monitoring HHA’s website to stay informed of any
Amendments that may affect this solicitation.
5.0 SCOPE OF WORK (SOW)
5.1 All services shall be provided per Exhibit (A) Scope of Work (SOW) attached herein this
solicitation.
RFP 24-17
Page 4 of 14
6.0 SELECTION CRITERIA
6.1 Interested parties that submit the required information by the specified due date and time
will have their responses evaluated by an HHA Evaluation Committee who will utilize the
Evaluation Criteria in Exhibit C to evaluate and score the responses.
6.2 HHA reserves the right to make multiple awards(s), reject responses at its discretion, request
additional information from proposers, select the successful proposers(s) at its sole
discretion, and conduct negotiations to establish a contract that is advantageous and
beneficial to HHA.
7.0 SUBMITTALS
7.1 All responses must conform to the requirements specified herein. Non-conforming
responses to will be considered non-responsive by HHA and no further consideration
to the response will be given.
7.1.1 HHA is not responsible for any costs that may be incurred in the development and
submittal of any responses to this solicitation.
7.1.2 All submissions, will become a part of HHA's official files, and HHA is not obligated
to return them when they are in the possession of HHA.
7.2 All responses must conform with the following submittal preparation.
7.2.1 Download the entire and completed response documents on a unlocked flash drive.
The company’s name or initials should be placed/etched/marked on the flash drive.
7.2.2 Verify the accuracy and the contents of the flash drive and response to the solicitation
prior to submitting to HHA.
7.2.3 Both the flash drive and completed response to the solicitation must be submitted in
a Sealed Package/Envelope/Box and/or Courier Package to HHA by the specified
due date and time.
7.2.4 HHA does not accept digital or faxed submittal of the responses for this solicitation.
Submittal may at the respondent’s discretion be hand delivered, mailed, and/or
courier delivered by the specified due date and time.
7.3 “HHA” will accept one (1) original version in a three-ring binder of the responses which
may be hand delivered, courier delivered or mailed to the location specified on page 1. Each
response must be tabbed, numerically sequenced, and contain the following:
7.3.1 Cover Letter (CL)
7.3.1.1
The CL must be on company letterhead, the company’s EIN or TIN, siged
by an authorized official of the company with their title, phone number,
and e-mail address.
7.3.1.2 The CL should aknowledge the receipt and review of this solicitation, and
the any Amendment(s) issued by HHA.
RFP 24-17
Page 5 of 14

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