23-061 After-Hours Janitorial Services for Capitola DMV Field Office.

After-Hours Janitorial Services for Capitola DMV Field Office

Term: October 1, 2023, Through September 30, 2026

Estimated Cost: $119,880.00

Purpose and Description of Services:

After-hours janitorial services at the Capitola DMV Field Office.  Term:  36 months (see Schedule of Events for proposed start date of contract).  See Exhibit A, Scope of Work, for a complete description of services.

Bidder Qualifications:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals.  ¿Economic Sanctions¿ refers to sanctions imposed by the U.S. government in response to Russia¿s actions in Ukraine, as well as any sanctions imposed under state law.  By submitting a bid, the bidder represents that it is not a target of Economic Sanctions.  Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder¿s bid by the DMV.

Bidder shall be capable of providing no less than two (2) primary janitorial workers and two (2) backup janitorial workers to perform services under the contract.

All contractor personnel that will be utilized to perform services under the contract shall undergo and clear a background check prior to performing any services under the contract.  Background checks shall be processed by an authorized Department of Justice (DOJ) Live Scan site.  All contractor personnel that fail to pass the background check shall be banned from performing any services under the contract, and the contractor shall propose replacement personnel immediately.  When requested by the contractor, the DMV will provide contractor personnel with authorized DOJ Live Scan services at DMV Headquarters in Sacramento, CA at no cost to the contractor¿s personnel, unless the DMV no longer offers the services to contractors.  In the event the DMV no longer offers the services to contractors or the contractor elects to have contractor personnel obtain authorized DOJ Live Scan services at any other location, the contractor shall be responsible for any costs incurred to complete background checks at other locations.  The Contractor shall work with the DMV Project Manager(s) and/or Contract Coordinator specified in the contract to ensure that background checks have been completed and approvals have been provided by the DMV¿s Human Resources Branch.

Bidder shall submit a bid that complies with Government Code Section 19134 if utilizing employees to perform janitorial services or if not meeting Welfare and Institutions Code 19404 (see Attachment 2, Cost Sheet and Exhibit E, Employee Wages and Benefits for additional information).

Bidder shall be required to comply with the provisions of Labor Code Sections 1060 - 1065 if awarded the contract (see Exhibit E, Displaced Janitor Opportunity Act (Labor Code Sections 1060 - 1065) for additional information).

Bidder shall be required to comply with the Property Service Workers Protection Act (Labor Code Sections 1420 - 1434) and shall provide the California Department of Industrial Relations (DIR) registration number with the bid (see Attachment 1).

Schedule of Events:        Event                                  Date               Time

IFB available to prospective bidders:                         5/4/2023         N/A

Mandatory pre-bid conference:                                 5/23/2023        10:00 AM

Written questions regarding IFB are due by:           5/31/2023        10:00 AM

Written responses to IFB questions released by:         6/1/2023          5:00 PM

Final date for bid submission:                                        6/7/2023               10:00 AM

Date of bid opening:                                                6/8/2023               10:00 AM