Advertising & Media Measurement Services

Agency: City of Grand Junction
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 541810 - Advertising Agencies
Posted Date: Jan 15, 2021
Due Date: Jan 28, 2021
Bid Source: Please Login to View Page
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Advertising & Media Measurement Services

RFP-4855-21-SH
Responses due January 28, 2021 prior to 2:30 P.M.


Attachment Preview

Request for Proposal
RFP-4855-21-SH
ADVERTISING AND MEDIA
MEASUREMENT SERVICES
RESPONSES DUE:
January 27, 2021 prior to 2:30 P.M.
Accepting Electronic Responses Only
Responses Only Submitted Through the Rocky Mountain E-Purchasing
System (RMEPS)
www.bidnetdirect.com/colorado
(Purchasing Representative does not have access or control of the vendor side of RMEPS.
If website or other problems arise during response submission, vendor MUST contact
RMEPS to resolve issue prior to the response deadline. 800-835-4603)
Due to recent developments with increased COVID-19 cases in Mesa County, public in-
person bid openings are temporarily being suspended until further notice. Bid openings
will take place on their designated date and time virtually, and bid tabulations will be posted
for public view/access. The virtual link is noted below to attend the bid opening. Public
may attend via video or via phone for audio only.
Please join Advertising & Media Measurement Svcs RFP-4855-21-SH on GoToConnect from
your computer using the Chrome browser.
https://my.jive.com/meet/929354797
You can also dial in using your phone.
US: (571) 317-3129
Access Code: 929-354-797
PURCHASING REPRESENTATIVE:
Susan Hyatt
susanh@gjcity.org
970-244-1513
-1-
This solicitation has been developed specifically for a Request for Proposal intended to solicit
competitive responses for this solicitation and may not be the same as previous City of Grand
Junction solicitations. All offerors are urged to thoroughly review this solicitation prior to
submitting. Submittal by FAX, EMAIL or HARD COPY IS NOT ACCEPTABLE for this
solicitation.
-2-
REQUEST FOR PROPOSAL
TABLE OF CONTENTS
Section
1.0
Administrative Information and Conditions for Submittal
2.0
General Contract Terms and Conditions
3.0
Specifications/Scope of Services
4.0
Preparation and Submittal of Proposals
5.0
Evaluation Criteria and Factors
6.0
Solicitation Response Form
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REQUEST FOR PROPOSAL
SECTION 1.0: ADMINISTRATIVE INFORMATION & CONDITIONS FOR SUBMITTAL
1.1 Issuing Office: This Request for Proposal (RFP) is issued by the City of Grand Junction.
All contact regarding this RFP shall be directed to:
RFP Questions:
Susan Hyatt
susanh@gjcity.org
The City would like to remind all Contractors, Sub-Contractors, Vendors, Suppliers,
Manufacturers, Service Providers, etc. that (with the exception of Pre-Bid or Site Visit
Meetings) all questions, inquiries, comments, or communication pertaining to any formal
solicitation (whether process, specifications, scope, etc.) must be directed (in writing) to the
Purchasing Agent assigned to the project, or Purchasing Division. Direct communication
with the City assigned Project Managers/Engineers is not appropriate for public procurement
prior to award and may result in disqualification.
1.2 Purpose: The purpose of this RFP is to obtain proposals from qualified professional firms
to provide paid advertising and media measurement services for the Grand Junction, CO,
area as described in Section 4.0.
1.3 Compliance: All participating Offerors, by their signature hereunder, shall agree to comply
with all conditions, requirements, and instructions of this RFP as stated or implied herein.
Should the City omit anything from this packet which is necessary to the clear understanding
of the requirements, or should it appear that various instructions are in conflict, the Offeror(s)
shall secure instructions from the Purchasing Division prior to the date and time of the
submittal deadline shown in this RFP.
1.4 Procurement Process: Procurement processes shall be governed by the most current
version of the City of Grand Junction Purchasing Policy and Procedure Manual.
1.5 Submission: Please refer to section 5.0 for what is to be included. Each proposal shall
be submitted in electronic format only, and only through the Rocky Mountain E-
Purchasing website, www.bidnetdirect.com/colorado. The uploaded response shall be a
single PDF document with all required information included. This site offers both “free” and
“paying” registration options that allow for full access of the City’s documents and for
electronic submission of proposals. (Note: “free” registration may take up to 24 hours to
process. Please Plan accordingly.) For proper comparison and evaluation, the City requests
that proposals be formatted as directed in Section 5.0 “Preparation and Submittal of
Proposals.” Submittals received that fail to follow this format may be ruled non-responsive.
(Purchasing Representative does not have access or control of the vendor side of RMEPS.
If website or other problems arise during response submission, vendor MUST contact
RMEPS to resolve issue prior to the response deadline. 800-835-4603)
1.6 Altering Proposals: Any alterations made prior to opening date and time must be initialed
by the signer of the proposal, guaranteeing authenticity. Proposals cannot be altered or
amended after submission deadline.
-4-
1.7 Withdrawal of Proposal: A proposal must be firm and valid for award and may not be
withdrawn or canceled by the Offeror for sixty (60) days following the submittal deadline
date, and only prior to award. The Offeror so agrees upon submittal of their proposal. After
award this statement is not applicable.
1.8 Addenda: All Questions shall be submitted in writing to the appropriate person as shown
in Section 1.1. Any interpretations, corrections and changes to this RFP or extensions to
the opening/receipt date shall be made by a written Addendum to the RFP by the City. Sole
authority to authorize addenda shall be vested in the City of Grand Junction Purchasing
Representative. Addenda will be issued electronically through the Rocky Mountain E-
Purchasing website at www.bidnetdirect.com/colorado. Offerors shall acknowledge receipt
of all addenda in their proposal. Addenda and solicitations are posted on the City’s website,
www.gjcity.org/business-and-economic-development/bids, for informational purposes.
1.9 Confidential Material: All materials submitted in response to this RFP shall ultimately
become public record and shall be subject to inspection after contract award. “Proprietary
or Confidential Information” is defined as any information that is not generally known to
competitors and which provides a competitive advantage. Unrestricted disclosure of
proprietary information places it in the public domain. Only submittal information clearly
identified with the words “Confidential Disclosure” and uploaded as a separate document
shall establish a confidential, proprietary relationship. Any material to be treated as
confidential or proprietary in nature must include a justification for the request. The request
shall be reviewed and either approved or denied by the City. If denied, the proposer shall
have the opportunity to withdraw its entire proposal, or to remove the confidential or
proprietary restrictions. Neither cost nor pricing information nor the total proposal shall be
considered confidential or proprietary
1.10 Response Material Ownership: All proposals become the property of the City upon receipt
and shall only be returned to the proposer at the City’s option. Selection or rejection of the
proposal shall not affect this right. The City shall have the right to use all ideas or
adaptations of the ideas contained in any proposal received in response to this RFP, subject
to limitations outlined in the section titled “Confidential Material”. Disqualification of a
proposal does not eliminate this right.
1.11 Minimal Standards for Responsible Prospective Offerors: A prospective Offeror must
affirmably demonstrate their responsibility. A prospective Offeror must meet the following
requirements:
Have adequate financial resources, or the ability to obtain such resources as required.
Be able to comply with the required or proposed completion schedule.
Have a satisfactory record of performance.
Have a satisfactory record of integrity and ethics.
Be otherwise qualified and eligible to receive an award and enter into a contract with
the City.
1.12 Nonconforming Terms and Conditions: A proposal that includes terms and conditions
that do not conform to the terms and conditions of this Request for Proposal is subject to
rejection as non-responsive. The City reserves the right to permit the Offeror to withdraw
nonconforming terms and conditions from its proposal prior to a determination by the City of
non-responsiveness based on the submission of nonconforming terms and conditions
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