ADVANCED METERING INFRASTRUCTURE SYSTEM

Agency: City of Mercer Island
State: Washington
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541512 - Computer Systems Design Services
Posted Date: Jul 2, 2019
Due Date: Aug 7, 2019
Solicitation No: 19-07
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Posting Number: 19-07
Project Name: ADVANCED METERING INFRASTRUCTURE SYSTEM
Opening Date: 8/7/2019
Opening Time: 4:00:00 PM
Due Date: 8/7/2019
Due Time: 04:00 PM
Description:
REQUEST FOR PROPOSALS
CITY OF MERCER ISLAND, WASHINGTON

ADVANCED METERING INFRASTRUCTURE SYSTEM#19-07

Notice is hereby given that the City of Mercer Island is soliciting responses to a Request for Proposals to solicit proposals from qualified suppliers to provide either an Automated Meter Reading (AMR) system or an Advanced Metering Infrastructure (AMI) system for the City’s drinking water utility.

Proposals, the requirements for which are detailed in the RFP package, are due to reception desk at the Mercer Island City Hall, 9611 SE 36th Street, Mercer Island, WA 98040, no later than 4:00 PM on August 7, 2019. Proposals must be enclosed in a sealed package, marked with the words “PROPOSAL ENCLOSED – CITY OF MERCER ISLAND ADVANCED METERING INFRASTRUCTURE SYSTEM” and marked so as to indicate, without being opened, the name and address of the Proponent.

The RFP can be downloaded here and also at www.bxwa.com
Click to download Addendum 1

For more information, contact:
Brian McDaniel
brian.mcdaniel@mercergov.org
(206) 275-7812
PUBLISHED:
Mercer Island Reporter – June 26 and July 3, 2019
Mercer Island Website - June 19 to August 16, 2019

Attachment Preview

CITY OF MERCER ISLAND
PROJECT NO. WW120S
ADVANCED METERING INFRASTRUCTURE SYSTEM
REQUEST FOR PROPOSALS – TABLE OF CONTENTS
I. Request for Proposals ......................................................................................................... 1
II. Definitions........................................................................................................................... 2
III. Purpose and Scope of Work................................................................................................ 4
IV. Instructions to Respondents ................................................................................................ 8
V. Evaluation Criterion 1: Qualifications ............................................................................. 13
VI. Evaluation Criterion 2: Technical Specifications ............................................................ 14
VII. Evaluation Criterion 3: Cost Proposals............................................................................ 49
Attachments
I. Request for Proposals
Procurement of an Advanced Metering Infrastructure System
CITY OF MERCER ISLAND
PROJECT NO. WW120S
ADVANCED METERING INFRASTRUCTURE SYSTEM
Request for Proposals
The City of Mercer Island (City) is issuing a request for proposals (RFP), to provide either an
Automated Meter Reading (AMR) system or an Advanced Metering Infrastructure (AMI) system
for the City’s drinking water utility. The target date for full system deployment is no later than
end of 2021. The AMR or AMI system shall have a design life of at least 20 years.
The City currently has approximately 7,900 water service meters as of January 2018. Of these,
approximately 1,400 are currently read via radio-read, with the remaining approximately 6,500
meters read manually (i.e., via direct visual reading). Approximately 95 percent are residential
(5/8-inch, 3/4-inch, and 1-inch) and 5 percent are larger residential and commercial (1.5-inch and
2-inch, with only 27 meters larger than 2-inch). The current predominant meter brand is
Rockwell/Sensus.
The complete RFP for this project can be obtained online at the Builders Exchange of Washington,
Inc. website: go to “www.bxwa.com”; “post projects”; “public works”, and then “City of Mercer
Island.” Respondents are encouraged to “Register” in order to receive automatic email notification
of future addenda and to be placed on the “Bidders List”.
The City reserves the right to reject any and/or all proposals for good cause and to waive any
and/or all informalities.
Questions should be directed to the Utilities Operations Manager, Brian McDaniel, at email
brian.mcdaniel@mercergov.org. Proposals, the requirements for which are detailed in the RFP
package, are due to reception desk at the Mercer Island City Hall, 9611 SE 36th Street, Mercer
Island, WA 98040, no later than 4:00 PM on August 7, 2019. Proposals must be enclosed in a
sealed package, marked with the words “PROPOSAL ENCLOSED – CITY OF MERCER
ISLAND ADVANCED METERING INFRASTRUCTURE SYSTEM” and marked so as to
indicate, without being opened, the name and address of the Proponent.
Published:
Daily Journal of Commerce June 26, 2019 & July 3, 2019
Mercer Island Reporter
June 26, 2019 & July 3, 2019
2019-06-18
1
II. Definitions
The following are key terms used throughout this Request for Proposals.
Advanced Metering Infrastructure (AMI): Fixed network type meter reading system, allowing
for remote collection of meter reading and associated data provided by meters.
Automated Meter Reading (AMR): System of meter reading allowing for reads to be obtained
in a drive-by manner.
Contract Manager: The Contracted Respondent will designate a Contract Manager who is a
direct employee of the selected firm for the duration of the contract, and who shall have the
authority to handle and resolve any disputes or contract issues with the City.
Contracted Respondent: Respondent to this request for proposals whose proposal is determined
to be the most advantageous to the City, and with whom the City enters into a contract for the
furnishing of either an AMR or AMI system for its water utility.
Cost Proposal: Respondent’s proposed system costs, as presented per the instructions in Section
VII of this RFP.
City: City of Mercer Island.
City Project Manager: Employee or agent of the City designated to manage this project.
Data Collection Unit (DCU): AMI system device that collects information transmitted by
Transmitter Units (TUs).
Initial Deployment Phase: First phase of AMR/AMI system deployment, including (for an AMI
system) installation of the AMI system on-premise network (or hosted data solution), and DCUs
and transmitters needed to complete system deployment for the reading of approximately 650
meters, following the Contracted Respondent’s proposed procedures.
Installation Manager: The Contracted Respondent will designate an Installation Manager, who
shall be responsible for managing the entire installation project on a day-to-day basis on behalf of
the Contracted Respondent.
Pilot Phase: Potential phase of the procurement process wherein short-listed respondents will be
invited to install meters and AMR/AMI equipment in a select geographic area for the purpose of
demonstrating their proposed systems.
Pre-Deployment Meeting: Meeting between the City and the Contracted Respondent that will
occur subsequent to a contract being fully executed but prior to commencement of contracted
work, with the primary purpose of establishing the detailed AMR/AMI system deployment
schedule.
Request for Proposals (RFP): This document, which will become incorporated into the contract
developed between the City and the Contracted Respondent.
2019-06-18
2
Respondent: Firm or company responding to the request for proposals.
Transmitter Unit (TU): Device that stores information obtained from meter (including meter
reading interval data and alarms/alerts) and sends information to AMR/AMI data collection
system.
2019-06-18
3
III. Purpose and Scope of Work
Project Purpose/Overview
The City of Mercer Island (City) is issuing a request for proposals (RFP), to provide either an
automated meter reading (AMR) system or an Advanced Metering Infrastructure (AMI) system
for the City’s drinking water utility. The target date for full system deployment is no later than
the end of 2021. The system shall have a design life of at least 20 years.
The City currently has approximately 7,900 water service meters as of January 2018. Of these,
approximately 1,400 are currently read via radio-read, with the remaining approximately 6,500
meters read manually (i.e., via direct visual reading). Approximately 95 percent are residential
(5/8-inch, 3/4-inch, and 1-inch) and 5 percent are larger residential and commercial (1.5-inch and
2-inch, with only 27 meters larger than 2-inch). The current predominant meter brand is
Rockwell/Sensus.
Scope of Work
The work involved under the terms of the contract with the Contracted Respondent shall be full
and complete execution of the items noted below, and as described further throughout this RFP.
The scope of work is divided into eight parts, as described. Respondents must provide proposals
addressing all parts of the scope of work. Respondents may exercise the option of partnering with
others to complement the offerings in their proposals.
Part A. Meters
Part B. AMR/AMI Transmitter Units
Part C. Data Collection and Communication System
Part D. Meter Data Management System and Data Analytics
Part E. System Integration and Customer Portal
Part F. Installation of Meters and Transmitter Units
Part G. Project Management, Training, and Support
This effort involves the furnishing of an AMR or AMI system, to include but not be limited to the
following:
Part A. Meters
1. Furnish replacement meters and meter registers compatible with the furnished Transmitter
Units (TUs). Note that no wire splicing of the TUs to meter registers is allowed.
Part B. AMR/AMI Transmitter Units
1. Furnish Transmitter Units (TUs) for all water service meter locations. TUs shall be capable of
transmitting information to the data collection and communication system installed as part of
this contract or to other existing collection points (e.g., existing cellular networks and their
associated infrastructure). Provide, if applicable, required cabling, splice kits, and all
2019-06-18
4

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

L--THIS SOLICITATION AND ANY SUBSEQUENT AMENDMENTS WILL BE POSTED TO THE NECO WEBSITE:

Department of the Navy

Bid Due: 8/01/2020

Description Naval Undersea Warfare Center Division Keyport intends to solicit and negotiate with

Federal Agency

Bid Due: 9/26/2020

1155-20-LSM - Youth Fentanyl Use - Behavior Change Research and Creative Messaging Development

King County

Bid Due: 7/28/2020

12/31/20 2020 Small Works Roster Ref #: 2020-SWR Terri Barnett The Naches-Selah Irrigation

State Government of Washington

Bid Due: 12/31/2020