Advanced Metering Infrastructure & Meter Data Management

Agency: Town of Arlington
State: Massachusetts
Type of Government: State & Local
Caegory:
  • A - Research and development
Posted Date: Aug 7, 2018
Due Date: Aug 20, 2018
Solicitation No: 18-38
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Advanced Metering Infrastructure & Meter Data Management
  • Department: Town Manager, Purchasing
  • Category: Bids and RFPs
  • RFP Number: 18-38
  • Start Date: 07/18/2018 12:30 PM
  • Close Date: 08/20/2018 11:00 AM

18-38

18-38 Appendix C - Example DRE File (Account Data Removed).csv

18-38 Appendix E - Account Addresses & Coordinates File.csv

18-38 Appendix F - ICS Export Example File.csv

18-38 Addend 1

18-38 Addend 2

Attachment Preview

TOWN OF ARLINGTON, MASSACHUSETTS
DEPARTMENT OF PUBLIC WORKS
ADVANCED METERING INFRASTRUCTURE
AND METER DATA MANAGEMENT
CONTRACT 18-38
BY
WESTON & SAMPSON ENGINEERS, INC.
July 2018
TOWN OF ARLINGTON, MASSACHUSETTS
TABLE OF CONTENTS
ADVANCED METERING INFRASTRUCTURE
AND METER DATA MANAGEMENT
CONTRACT 18-38
Item Title
No. of Pages
1. Request for Proposals ................................................................................................1
2. Reference Statement..................................................................................................4
3. Price Proposal Form ................................................................................................16
4. General Instructions for Proposers ............................................................................4
5. Purchase Order Agreement .......................................................................................5
6. Performance Bond.....................................................................................................2
7. Payment Bond ...........................................................................................................2
8. General Conditions for Contract ...............................................................................9
9. Specifications ..........................................................................................................32
10. Proposal Evaluation Criteria ...................................................................................13
11. Questionnaire for Proposers ......................................................................................6
Appendix A – Lifecycle Cost Analysis Forms
Appendix B – Prevailing Wage Rates
Appendix C – Example DRE File (Account Data Removed)
Appendix D - Itron Interface Summary
Appendix E – Account Addresses & Coordinates File
Appendix F – Example ICS Export File
\\WSE03.LOCAL\WSE\PROJECTS\MA\ARLINGTON, MA\2180336 - AMR RFP\RFP\00 - TABLE OF CONTENTS.DOCX
TOWN OF ARLINGTON, MASSACHUSETTS
REQUEST FOR PROPOSALS (RFP) FOR
ADVANCED METERING INFRASTRUCTURE AND METER DATA MANAGEMENT
CONTRACT 18-38
The Town of Arlington (Owner), Town Manager’s Office, solicits proposals for advanced
metering infrastructure (AMI) hardware and software, meter data management (MDM) software,
and hosted web portal. The scope of work shall include a pilot program for proof of concept,
followed by system-wide fixed network deployment and vendor-hosted information system
configuration, followed by annual supply of radio frequency (RF) modules, and support &
maintenance services. A successful proposer will demonstrate simple RF module configuration;
robust network performance in low-elevation areas of the Town; compatibility with the existing
Neptune E-Coder water meter registers; ability to unify meter data management by integrating
hourly and daily read data from the existing Itron AMI with the new system; and ability to
deliver improved customer service, improved metering operations efficiency, and reduced non-
revenue water. The Owner will consider proposals for dedicated data collection network
infrastructure, furnished and installed for the utility by the proposer, or shared data collection
network infrastructure, owned and operated by others through committed agreement. The
contract shall be a three-year term, with years 2 and 3 dependent upon Owner appropriation of
funds. The contract will include approximately 2,000 RF modules per year. The Owner may
choose to terminate the agreement after the pilot at their discretion. The Owner will seek to
award to a vendor with a history of product performance, support, and backwards compatibility;
strong local references; and local resources for implementation and support.
Proposal submissions (as required in the proposal documents) will be received at Town Hall, 730
Massachusetts Avenue, Arlington, Massachusetts 02474 until 11:00 a.m. prevailing time, on
August 9, 2018.
Copies of the contract documents are available through the Town of Arlington Purchasing
Department online https://www.arlingtonma.gov/departments/purchasing. It is the proposer’s
responsibility to make certain they have received any/all addenda relating to their bid prior to the
bid opening date. The Purchasing Department strongly encourages bidders email the Purchasing
Department (dlanzillotti@town.arlington.ma.us) their company name, address, telephone
number, and fax number in order to receive notification for any addenda information. The RFP
documents will be available to prospective bidders starting on July 18, 2018.
All material submitted by Proposers becomes the irrevocable and sole property of the Owner
unless otherwise specified. The Owner shall be under no obligation to return any documents or
material submitted by a Proposer, unless specified. The Owner reserves the right to reject any
and all Proposals, to waive any technicalities, and to accept any proposal in the best interest of
the Owner. All proposals for this project are subject to applicable laws of Massachusetts,
including General Laws Chapter 30B, as amended.
Town of Arlington, Massachusetts
July 2018
\\WSE03.LOCAL\WSE\PROJECTS\MA\ARLINGTON, MA\2180336 - AMR RFP\RFP\01 - ADVERTISEMENT.DOCX
Advanced Metering Infrastructure & Meter Data Management
Request for Proposals
Page 1 of 1
TOWN OF ARLINGTON, MASSACHUSETTS
REFERENCE STATEMENT
ADVANCED METERING INFRASTRUCTURE AND METER DATA MANAGEMENT
CONTRACT 18-38
(ALL PROVIDERS TO FILL OUT COMPLETELY)
A. Organization providing products and software
The undersigned offers the following information as evidence of its qualifications to perform the
work as bid upon according to all requirements of the contract documents:
1. State how long you have been in business under the same business name and
owner/management structure: ________ years.
2. Have you ever been terminated on an awarded contract, or has the proposer otherwise
failed to complete any work awarded? ___________. If "yes", attach your description
of the circumstances on a separate sheet. Include names and telephone numbers of
customer(s): the Owner will expand the list of references to include these specific
customers, if any.
3. Have you, within the previous five (5) years, performed work for the Town of
Arlington? ___________ (yes or no)
4. List on this form a minimum of four (4) recent contracts under which you provided
automatic meter reading system, meter data management, and hosted information
systems of the type and quantity (equal or greater) proposed. Two references shall be
within 50 miles of the Town of Arlington. All four references shall be in New England.
Waiver for minor variances in scope and scale shall be reviewed case by case. If your
answer to Question #3 above is "YES", the Town of Arlington, Massachusetts shall be
listed as an additional reference. As part of the Proposal Evaluation, the Town of
Arlington may select any reference to visit.
5. Have you, within the previous five (5) years, provided automatic meter reading to any
community that utilizes Munis UBCIS for water billing? ___________ (yes or no).
If "yes", list on this form one (1) recent contract under which you worked with these
billing service providers and note which reference was with these providers.
Advanced Metering Infrastructure & Meter Data Management
Reference Statement
Page 1 of 4
B.
1.
Recent Contracts:
Job: __________________________________________________________________
Contract Amount: _______________________________________________________
Name of AMI System: ___________________________________________________
Name of MDM System: __________________________________________________
Number of Data Collection Units/Repeaters: __________________________________
Billing System(s): _______________________________________________________
Date Completed: ________________________________________________________
City/Town/Owner: ______________________________________________________
Contact Name: _________________________________________________________
Contact Telephone No.: ( ) -
2. Job: __________________________________________________________________
Contract Amount: _______________________________________________________
Name of AMI System: ___________________________________________________
Name of MDM System: __________________________________________________
Number of Data Collection Units/Repeaters: __________________________________
Billing System(s): _______________________________________________________
Date Completed: ________________________________________________________
City/Town/Owner: ______________________________________________________
Contact Name: _________________________________________________________
Contact Telephone No.: ( ) -
Advanced Metering Infrastructure & Meter Data Management
Reference Statement
Page 2 of 4

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