ADVANCED METERING INFRASTRUCTURE (AMI) INTEGRATION

Agency:	City of Dania Beach
State:	Florida
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services
Posted Date:	Jun 19, 2024
Due Date:	Jul 23, 2024
Solicitation No:	24-014
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	24-014
Bid Title:	ADVANCED METERING INFRASTRUCTURE (AMI) INTEGRATION
Category:	Finance
Status:	Open

Description:

The City of Dania Beach is soliciting proposals for the design and implementation of a successful, cost-effective two-way communication Advanced Metering Infrastructure (AMI) project. The City is seeking a full turnkey solution for design, system delivery, integration, field installation & remediation, and (system & network) managed services for ongoing operations for its field population of ~5,000 water accounts. The project will also involve field remediation including replacement all meter box lids, damaged meter boxes, and any other pit remediation as required.

Proposals must be submitted electronically to DemandStar and must be received by 1pm on July 23, 2024. Proposals will be opened immediately after the submissions deadline. Interested parties may join the opening with the information below:

Meeting link: https://daniabeachfl-gov.zoom.us/j/86327456004?pwd=wpbjMnTL46EHDckjraqFtJGSF6aGLN.1

Join by phone: 13052241968,,86327456004#,,,,*179852#

Publication Date/Time:

6/19/2024 1:00 PM

Publication Information:

Sun-Sentinel

Closing Date/Time:

7/23/2024 1:00 PM

Submittal Information:

Electronically to DemandStar

Bid Opening Information:

07/23/24 @ 1pm

Pre-bid Meeting:

06/26/24 @3pm via Teams

Contact Person:

procurement@daniabeachfl.gov

Download Available:

yes

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CITY OF DANIA BEACH, FLORIDA

_________________________________________

REQUEST FOR PROPSALS FOR

ADVANCED METERING INFRASTRUCTURE (AMI)

INTEGRATION

_________________________________________

City Request for Proposals (“RFP”)

No. 24-014

Prepared by:

City of Dania Beach, Florida

100 W. Dania Beach Boulevard

Dania Beach, FL 33004

June 19, 2024

CITY OF DANIA BEACH, FLORIDA

REQUEST FOR PROPOSAL FOR

“ADVANCED METERING INFRASTRUCTURE (AMI) INTEGRATION”

City Request for Proposal (“RFP”) No. 24-014

NOTICE TO PROPOSERS

NOTICE IS GIVEN that the City of Dania Beach, Florida (the “City”) will be accepting sealed Proposals from

qualified and licensed firms for “ADVANCED METERING INFRASTRUCTURE (AMI)

INTEGRATION”, RFP 24-014”.

Documents may be obtained from www.demandstar.com, or from the City Website at

www.daniabeachfl.gov. For additional information concerning this proposal, please contact the

Procurement Division at procurement@daniabeachfl.gov.

Electronic proposals must be received no later than 1:00 P.M. local time on JULY 23, 2024. Proposals

will be publicly opened at 1:00 P.M. on that same day utilizing Zoom meeting software. Proposals

must be submitted at www.demandstar.com.

Schedule of Events:

Event

RFP Bid Posting

Pre-Proposal Meeting (non-mandatory)

Question Submittal Deadline

Final Responses to Questions

Bid Return Deadline

Bid Opening

Date

6/19/2024

6/26/2024 3:00 PM – 4:00 PM (local time)

7/9/2024 3:00 PM (local time)

7/12/2024 5:00 PM (local time)

7/23/2024 1:00 PM (local time)

The City of Dania Beach reserves the right to reject any and all proposals, with or without cause, to

waive any informality in a proposal, to terminate the process or re-advertise and solicit new or

additional proposals, and to make awards in the best interest of the City.

NON-MANDATORY VIRTUAL PRE-PROPOSAL MEETING

A NON-MANDATORY Pre-proposal conference will be held on June 26, 2024, 3 PM – 4PM

local time via Microsoft Team. All Proposers and interested persons are highly encouraged to

attend the meeting, which will outline the Project as described in the RFP, and provide an

opportunity for questions and answers for all interested persons. Any interpretations, clarifications

or additional information not disclosed in this RFP and determined to be necessary by the Owner

in response to questions, will be issued by means of addendum or addenda, which addendum or

addenda will be posted to the City website, www.daniabeachfl.gov, and www.demandstar.com,

for all interested persons identified by the Owner as having received the RFP Documents. The

Proposer is required to check these sites to see if there has been any addendum or addenda posted

for this RFP. Only questions answered and information supplied by means of such addendum or

addenda will be considered as binding. Oral interpretations, clarifications or other information

will have no legal and binding effect. Responses from those who have failed to attend will not be

opened. Proposers arriving past the indicated time will not be eligible to submit a Proposal.

Interested proposers may join the meeting with this link:

JOIN PRE-PROPOSAL MEETING

PROPOSAL SUBMISSION

Proposals must be submitted electronically on DemandStar, the City’s designated electronic bidding

system. All bid document files must be clearly labeled “Advanced Metering Infrastructure (AMI)

Integration, RFP 24-014”.

Pursuant to Florida law, all Proposals will be processed compliant with all relevant Florida Statutes

pertaining to public records.

Proposals will be publicly opened and read aloud at 1:00 P. M. local time, on the Proposal due date

referenced above using Zoom meeting software on the above stated date and may be joined by

utilizing

this

link:

https://daniabeachfl-

gov.zoom.us/j/86129051558?pwd=I7uHM5QcFK7d19bExlBVFvU0h7Ubbw.1. Award of Contracts for

the Proposals will be made at a subsequent City Commission meeting.

All Proposers are advised that the City has not authorized the use of the City seal by individuals or

entities responding to City Proposals.

The City Commission of the City of Dania Beach reserves the right to reject any and all Proposals,

to waive any informality in a Proposal and to make an award in the best interests of the City.

Published on: June 19, 2024.

1. INSTRUCTION TO PROPOSERS

The following instructions are given for the purpose of guiding Proposers in properly preparing their

Proposals. These directions have equal force and weight with the specifications and strict compliance

is required with all of these provisions.

1.1 Qualifications of Proposers: No Proposal will be accepted from, nor will any contract be awarded

to, any person who is in arrears to the City of Dania Beach, upon any debt or contract, or who has

defaulted, as surety or otherwise, upon any obligation to the City, or who is deemed irresponsible

or unreliable by the City Commission of Dania Beach. Minority, women-owned, and labor surplus

area businesses and firms are encouraged to submit Proposals.

1.2 Personal Investigation: Proposers shall satisfy themselves by personal investigation and by

such other means as they may think necessary or desirable, as to the conditions affecting the

proposed work and the cost. No information derived from maps, plans, specifications, or from

the City staff or their assistants shall relieve the Contractor from any risk or from fulfilling all

terms of the contract. Before submitting a Proposal, each Proposer must visit the site (if

applicable to the project) to become familiar with the facilities and equipment that may in any

manner affect cost or performance of the work; must consider federal, state and local laws,

ordinances, rules and regulations that may in any manner affect cost or performance of the

work, must carefully compare the Proposer's observations made during site visits or in review

of applicable laws with the Proposal Documents; and must promptly notify the Project Contact

person of all conflicts, errors and discrepancies, if any, in the Proposal Documents.

The Proposer, by and through the submission of a Proposal, agrees that Proposer shall be held

responsible for having examined the facilities and equipment (if applicable); is familiar with the

nature and extent of the work and any local conditions that may affect the work, and is familiar

with the equipment, materials, parts and labor required to successfully perform the work.

1.3 Inconsistencies: Any seeming inconsistency between different provisions of specifications,

Proposal or contract, or any point requiring explanation must be inquired into by the Proposer,

in writing, at least ten (10) days prior to the time set for opening Proposals. After Proposals are

opened, the Proposers shall abide by the decision of the City Manager or designee as to such

interpretation.

1.4 Omission of Details, Variances and Exceptions. The apparent silence of the requirements

as to any detail, or the apparent omission of a detailed description concerning any point, shall

be regarded as meaning that only the best commercial practice is to prevail, and that only

material and workmanship of the finest quality is to be used. All interpretations of the

specifications shall be made on the basis of this statement. Omission of any essential details

from these specifications will not relieve the Proposer of supplying such services or

product(s) as specified.

For the purpose of evaluation, the Proposer must indicate any variance or exceptions to the

stated requirements, no matter how slight. Deviations should be explained in detail. Absence

of variations, corrections or both will be interpreted to mean that the Proposer meets all the

requirements in every respect.

1.5 Costs and compensation shall be shown in both unit prices and extensions whenever applicable,

and expressed in U.S. Dollars. In the event of discrepancies existing between unit prices and

extensions or totals, the unit prices shall govern. All costs and compensation shall remain firm

and fixed for acceptance for 120 calendar days after the day of the Proposal opening. The

Proposal price shall include all franchise fees, royalties, license fees, etc., as well as all costs for

transportation or delivery as applicable within the scope of the solicitation.

1.6 Performance Bond and Insurance: Upon award of a contract, the Successful Proposer, as

required within the scope of the solicitation, may be required to submit performance bonds,

payment bonds or both. Proposer shall provide certificates of insurance in the manner, form

and amount(s) specified.

1.7 Addenda and Interpretations: No interpretations of the meaning of the plans, specifications or

other contract documents will be made orally to any Proposer. Prospective Proposers must

request from the City Clerk or City designee such interpretation in writing. To be considered,

such request must be received at least ten (10) days prior to the date fixed for the opening of

responses. Any and all interpretations and any supplemental instructions will be in the form of

a written addenda which, if issued, will be sent by certified mail with return receipt requested, to

all prospective Proposers (at the address furnished for such purpose) not later than three (3) days

prior to the date fixed for the opening of Proposals. Failure of any Proposer to receive any such

addenda or interpretation shall not relieve any Proposer from any obligation under the Proposal

as submitted. All addenda so issued shall become a part of the contract document. Contractor

shall verify that it has all addenda before submitting a Proposal.

1.8 Non Collusion Affidavit: Each Proposer shall complete the Non-Collusive Affidavit form and

shall submit the form with their Proposal. City considers the failure of the Proposer to submit

this document may be cause for rejection of the Proposal.

1.9 Public Entity Crimes: Each Proposal shall complete the Public Entity Crimes form. In

accordance with Florida Statutes §287.133 (2)(a): A person or affiliate who has been placed

on the convicted vendor list following a conviction for public entity crime may not submit a

Proposal on a contract to provide any goods or services to a public entity, may not submit a

Proposal on a contract with a public entity for the construction or repair of a public building

or public work, may not submit Proposals on leases of real property to public entity, may not

be awarded or perform work as a contractor, supplier, subcontractor, or contractor under a

contract with any public entity, and may not transact business with any public entity in excess

of the threshold amount provided in Florida Statutes §287.017 for Category Two, for a period

of 36 months from the date of being placed on the convicted vendor list.

1.10 Conflict of Interest: The award of any contract under this RFP is subject to the provisions

of Chapter 112, Florida Statutes. Proposers must disclose with their Proposal the name of any

officer, director, partner, proprietor, associate or agent who is also an officer or employee of

City or any of its agencies. Further, all Proposals must disclose the name of any officer or

employee of City who owns, directly or indirectly, an interest of five percent (5%) or more in

the Proposer's firm or any of its branches or affiliate companies.

1.11 Legal Conditions: Proposers are expected to familiarize themselves with the provisions of the

laws of the United States and State of Florida, and with the provisions in the Charter and the

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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ADVANCED METERING INFRASTRUCTURE (AMI) INTEGRATION

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