ADDENDUM# 1, AUDIO SYSTEM UPGRADE (HILSMAN MIDDLE SCHOOL), RFP# 24-0528

Agency: Clarke County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 334310 - Audio and Video Equipment Manufacturing
Posted Date: May 22, 2024
Due Date: May 30, 2024
Solicitation No: RFP# 24-0528
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
  • ADDENDUM# 1, AUDIO SYSTEM UPGRADE (HILSMAN MIDDLE SCHOOL), RFP# 24-0528
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    FINANCE & BUSINESS SERVICES
    Chris Griner
    Chief Financial Officer
    Veronica Jackson
    Purchasing & Contracts Coordinator
    DATE:
    MAY 21, 2024
    TO:
    ALL PROSPECTIVE VENDORS
    FROM:
    VERONICA JACKSON
    PURCHASING AND CONTRACTS COORDINATOR
    SUBJECT: ADDENDA# 1
    RFP# 24-0528, AUDIO SYSTEM UPGRADE (HILSMAN MIDDLE SCHOOL)
    All respondents are hereby advised of the following amendments to the Request for Proposals (“RFP”) document
    which are hereby made an integral part of the proposal documents for the subject contract, prepared by the Clarke
    County School District (“CCSD or District”).
    Proposals submitted shall be deemed to include contract document information as shown in ADDENDUM NO. 1.
    Respondents shall be required to acknowledge receipt of this addendum in their proposal response. Failure to
    acknowledge receipt of this addendum by the respondent may result in the rejection of their proposal response.
    This addendum must be completed, signed and submitted with your proposal response to be considered for award.
    If you have already submitted a proposal, please complete the addendum and submit same in a sealed envelope,
    clearly marked with the RFP# 24-0528, AUDIO SYSTEM UPGRADE (HILSMAN MIDDLE SCHOOL), response date,
    and return address. This will be accepted as part of your proposal response, PROVIDING IT IS RECEIVED BY THE
    PURCHASING DEPARTMENT BY THE TIME AND DATE SPECIFIED IN THIS DOCUMENT.
    The Addendum becomes a part of the Original document and Modifies, as noted below:
    A. MODIFICATIONS & REVISIONS (clarifications in red)
    6.0 SCOPE OF SERVICES (Section 6.0, pp. 17)
    REVISED:
    The rack should be mounted in the concessions stand, the room adjacent to the gym
    court, but not accessible from the gymnasium court.
    REVISED:
    A wall plate shall be added to the shared wall between the concessions and the gym floor
    for all inputs.
    REVISED:
    The floor plate in the gymnasium can be abandoned.
    REVISED:
    Specifications for equipment; shall be JBL or equivalent speakers.
    B. QUESTIONS & ANSWERS (clarifications in red)
    1. QUESTIONS:
    ANSWERS:
    2. QUESTIONS:
    ANSWERS:
    During our walk through, it was discussed that a print of the Gym would be available.
    Would the prints be emailed to us? How can we access the prints?
    Yes, it is included.
    May the submission deadline extend to Friday, May 31, 2024, due to the upcoming
    Memorial Day holiday?
    The RFP deadline was extended to May 30, 2024 at 1:00 PM (EDT)
    ADDENDA# 1 MAY 21, 2024 RFP# 24-0528, AUDIO SYSTEM UPGRADES (HILSMAN MIDDLE SCHOOL)
    3. QUESTIONS:
    ANSWERS:
    4. QUESTIONS:
    ANSWERS:
    5. QUESTIONS:
    ANSWERS:
    Regarding the removal of the old equipment/hardware - Will the school keep or discard
    the of old equipment? Who is responsible for the disposal?
    No, the school will not keep the old equipment. The awarded contractor will be
    responsible for the removal and disposal of all debris and equipment.
    Is there a preference for the location of the rack?
    The rack shall be mounted in the concession stand area; the room adjacent to the gym
    court. (See Plan)
    We may opt to include a tablet as the optional mobile station. For the system I have in
    mind, a user can connect a phone or tablet to wirelessly via Bluetooth to the system to
    play music/ media, as well as the capability to connect to the 3.5mm/ 1/8” audio jack in
    the floor. It will include a rugged case and stand to hold it and a mic.
    Would there be a preference for iPad or android/ galaxy tablet?
    The mixer will require network connection. Will that be an issue with your IT department?
    Since this is an optional item, the preference would be up to the Proposer to provide
    sufficient information.
    With our wireless network, it will not usually allow devices to connect to one another like
    this. It’s a security issue so it’s blocked and hard to get around. IT would prefer the
    Bluetooth option, although the person controlling it would need to be closer because
    Bluetooth doesn’t have the range that Wi-Fi does.
    Proposal Due Date/Time Extended: MAY 30, 2024 at 1:00 PM (EDT)
    _______________________________________________________ ____________________________________________________
    Name of Proposer
    Address
    _______________________________________________________ ____________________________________________________
    Signature
    Date
    Unless otherwise changed by an addendum, all other information will remain the same.
    END OF ADDENDUM
    ADDENDA# 1 MAY 21, 2024 RFP# 24-0528, AUDIO SYSTEM UPGRADES (HILSMAN MIDDLE SCHOOL)
    New 2019
    106
    Exam 4
    160sf
    105
    Office
    104sf
    104
    Exam 3
    130sf
    108
    Lab
    175sf
    102
    Exam 2
    195sf
    101
    Exam 1
    130sf
    100
    Health Clinic
    245sf
    Girls Locker Room
    Boys Locker Room
    025
    Concessions
    245sf
    027
    Lobby
    2,045sf

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