Accessible Shower Modifications Project
| Agency: | City of Laredo |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Sep 3, 2024 |
| Due Date: | Sep 10, 2024 |
| Solicitation No: | Laredo Municipal Housing |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
| Type | Informal Bid |
| Status | Issued |
| Number | Laredo Municipal Housing (Accessible Shower Modifications Project) |
| Issue Date & Time | 9/3/2024 11:12:03 AM (CT) |
| Close Date & Time | 9/10/2024 10:00:00 AM (CT) |
| Notes |
Bidders are strongly encouraged to submit their proposals electronically through use of Cit-E-Bid or in person - hand delivery. Mailed Bids (i.e. USPS, FedEx, UPS), telegraphic, emails or facsimile bids will not be considered.
The City of Laredo has established a local vendor preference ordinance 2018-O-175. All informal and formal Requests for bids for contracts will be evaluated with a 5% preference for local vendors.
|
| Name | Federico Garcia |
| Address |
5511 Thomas Ave.
Laredo, TX 78041 |
| Phone | (956) 795-2320 |
| Fax | |
| fgarcia3@ci.laredo.tx.us |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size |
|
||
|
COI Revised_1-1-2021 (1).pdf
|
Conflict of Interest Questionnaire-Revised 1-1-2021 | 87 KB |
|
COQ FORM AND INSTRUCTIONS.pdf
|
Conflict of Interest Form and instructions | 441 KB |
Attachment Preview
Laredo Municipal Housing
Accessible Shower Modifications Project
Issue Date: 9/3/2024
Response Deadline: 9/10/2024 10:00 AM (CT)
City of Laredo Purchasing
Contact Information
Contact: Federico Garcia
Address: Municipal Housing
5511 Thomas Ave.
Laredo, TX 78041
Phone: (956) 795-2320
Email: fgarcia3@ci.laredo.tx.us
Page 1 of 16 pages
Deadline: 9/10/2024 10:00 AM (CT)
Laredo Municipal Housing
Event Information
Number:
Laredo Municipal Housing
Title:
Accessible Shower Modifications Project
Type:
Informal Bid
Issue Date:
9/3/2024
Response Deadline: 9/10/2024 10:00 AM (CT)
Notes:
Bidders are strongly encouraged to submit their proposals electronically through use
of Cit-E-Bid or in person - hand delivery. Mailed Bids (i.e. USPS, FedEx, UPS),
telegraphic, emails or facsimile bids will not be considered.
The City of Laredo has established a local vendor preference ordinance 2018-O-
175. All informal and formal Requests for bids for contracts will be evaluated with a
5% preference for local vendors.
Ship To Information
Contact: Margarita Bosquez
Address: Purchasing Division
5512 Thomas Ave
Laredo, TX 78043
Phone: (956) 794-1735
Email: mbosquez@ci.laredo.tx.us
Bid Activities
Pre-bid Meeting
A pre-bid meeting at location:
Billing Information
Contact: Jorge Jolly
Address: Accounts Payable
City Hall
2nd
PO Box 210
Laredo, TX 78042
Phone: (956) 791-7326
Email: jjolly@ci.laredo.tx.us
9/4/2024 9:00:00 AM (CT)
Address:503-B magnolia lane
Vendors are strongly encourage to attend.
Bid Attachments
COI Revised_1-1-2021 (1).pdf
Conflict of Interest Questionnaire-Revised 1-1-2021
COQ FORM AND INSTRUCTIONS.pdf
Conflict of Interest Form and instructions
Requested Attachments
Conflict of Interest
(Attachment required)
Form is required as part of your submittal.
Page 2 of 16 pages
Deadline: 9/10/2024 10:00 AM (CT)
Download
Download
Laredo Municipal Housing
Bid Attributes
1 Award by Total
This contract will be awarded by total to the lowest responsive responsible bidder, in accordance to the provisions
of Chapters 252 and 271 of the State of Texas – Local Government Code
Yes
(Required: Check if applicable)
2 Terms and Conditions for Request for Bids
TERMS AND CONDITIONS OF INVITATIONS FOR BIDS GENERAL CONDITIONS Bidders are required to submit
bids upon the following expressed conditions:
(a) Bidders shall thoroughly examine the specifications, schedule instructions and other contract documents. Once
the award has been made, failure to read all specifications, instructions, and the contract documents, of the City
shall not be cause to alter the original contract or for a vendor to requests additional compensation.
(b) Bidders shall make all investigations necessary to thoroughly inform themselves regarding facilities and
locations for delivery of materials and equipment as required by the bid conditions. No pleas of ignorance by the
bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder
to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the
contract documents, will be accepted as a basis for varying the requirements of the City or the compensation to the
vendor.
(c) Bidders are advised that City contracts are subject to the all legal requirements provided for in the City Charter
and/or applicable City Ordinances, State and Federal Statutes.
1.0 PREPARATION OF BIDS Bids will be prepared in accordance with the following:
(a) All information required by the bid form shall be furnished. For hand delivered submittals only, the vendor shall
print or type the business name and manually sign the schedule. For electronic submittals, this information shall be
submitted electronically on Cit-E-Bid system. If vendor submits both manual and electronic bids, the electronic bid
will replace the manual bid and shall be considered the only valid bid.
(b) Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.
(c) Alternate bids will not be considered unless authorized by the invitation for bids or any applicable addendum
(d) Proposed delivery time must be shown and shall include Sundays and holidays
(e) Bidders will not include Federal taxes or State of Texas limited sales tax in bid prices since the City of Laredo is
exempt from payment of such taxes. An exemption certificate will be furnished upon request.
(f) The City shall pay no costs or other amounts incurred by any entity in responding to this RFB, or as a result of
issuance of this RFB.
2.0 DESCRIPTION OF SUPPLIES Any catalog or manufacturer's reference used in describing an item is merely
descriptive, and not restrictive, unless otherwise noted, and is used only to indicate type and quality of material.
Bidder is required to state exactly what they intend to furnish; otherwise bidder shall be required to furnish the items
as specified.
3.0 SUBMISSION OF BIDS
(a) Bids and changes thereto shall be enclosed in sealed envelopes, properly addressed and to include the date
and hour of the bid opening and the material or services bid on shall be typed or written on the face of the
envelope. If submitted electronically, this information shall be submitted electronically on Cit-E-Bid system by going
to the following link: https://cityoflaredo.ionwave.net/Login.aspx
(b) Unless otherwise noted on the Notice to Bidders cover sheet, all hand delivered bids must be submitted to the
Office of the City Secretary, City Hall, 1110 Houston Street.
(c) Bids forms can be downloaded and printed through Cit-E-Bid. Mailed Bids (i.e. USPS, FedEx, UPS),
telegraphic, email or facsimile bids will not be considered.
(d) Samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not
destroyed or used up during testing, samples will be returned upon request at the bidder’s expense.
(e) Bids must be valid for a minimum period of sixty (60) days. An extension to hold bid pricing for actual quantity
bids may be requested by the City.
4.0 REJECTION OF BIDS The City may reject a bid if:
(a) Bidder misstates or conceals any material fact in the bid.
(b) Bid does not strictly conform to the law or the requirements of the bid.
(c) Bidder is in arrears on existing contracts or taxes with the City of Laredo.
(d) If bids are conditional. Bidder may qualify their bid for acceptance by the City on an "ALL OR NONE" basis. An
"ALL OR NONE” basis bid must include all items in the specifications.
(e) In the event that a bidder is delinquent in the payment of City taxes on the day the bids are opened, including
state and local taxes, such fact shall constitute grounds for rejection of the bid or cancellation of the contract. A
Page 3 of 16 pages
Deadline: 9/10/2024 10:00 AM (CT)
Laredo Municipal Housing
bidder is considered delinquent, regardless of any contract or agreed judgments to pay such delinquent taxes.
(f) No bid submitted herein shall be considered unless the bidder warrants that, upon execution of a contract with
the City of Laredo, bidder will not engage in employment practices such as discriminating against employees
because of race, color, sex, creed, or national origin. Bidder will submit such reports as the City may therefore
require assuring compliance with said practices.
(g) The City may reject all bids or any part of a bid whenever it is deemed necessary.
(h) The City may waive any minor informalities or irregularities in any bid.
5.0 WITHDRAWAL OF BIDS Bids may not be withdrawn after they have been publicly opened, unless approved by
the City Council.
6.0 LATE BIDS OR MODIFICATIONS Bids and modifications received after the time set for the bid deadline will not
be considered. Late bids will be returned to the bidder unopened.
7.0 CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS If any person contemplating submitting a bid for
this contract is in doubt as to the true meaning of the specifications, or other bid documents or any part thereof,
they may submit to the City Purchasing Agent on or before seven (7) calendar days prior to the scheduled bid
deadline a request for clarification which must be submitted in writing through email seven (7) days prior to the
scheduled date for opening to: CITY OF LAREDO PURCHASING AGENT Enrique Aldape III 5512 Thomas Ave,
Laredo, TX 78041 ealdape@ci.laredo.tx.us or Questions & Responses section on Cit-E-Bid system. Any vendor
submitting questions shall make reference to a specific bid number, section, page and item of this solicitation. In
case there are changes, additions, and/or edits to the original scope of work, and addendum will be issued by the
purchasing agent to all vendors through Cit-E-Bid system under Questions and Responses section to clarify any
inquiries. The City will not be responsible for any other explanations or interpretations of the proposed bid made or
given prior to the bid opening or award of contract.
(a) Protest Procedures: The purpose of this procedure is to establish procedures whereby a vendor may protest
specific procurement actions by the City of Laredo. The following sequence of activities must take place in filing a
protest:
(b) To be performed by protesting vendor: Within ten (10) days prior to the time that the City Council considers the
recommendation of the City's Purchasing Officer, the protesting vendor must provide written protest to the City
Purchasing Officer. Such protest must include specific reasons for the protest.
(c) To be performed by City's Purchasing Officer: Shall review the records of procurement and determine legitimacy
and procedural correctness. With five (5) working days, the City Purchasing Officer shall provide written response
to the protesting vendor of the decision.
(d) If the protesting vendor is not satisfied with the decision of the City Purchasing Officer, such protesting vendor
may appeal to the City Manager of the City of Laredo. If the protesting vendor cannot resolve the issue with the City
Manager, he shall be entitled to address his concerns when the City Council of the City of Laredo considers the
awarding of the contract. Such appeal may be made only after exhausting all administrative procedures through the
City Manager. All protests must be duly submitted via Certified Mail to: City of Laredo - Purchasing Agent 5512
Thomas Ave. Laredo, Texas 78041.
8.0 BIDDER DISCOUNTS
(a) Percent discounts within a certain period of time will be accepted but cannot be used in the bid evaluation. The
period of the discount offered should be sufficient to permit payments within such period in the regular course of
business by the City of Laredo.
(b) In connection with any discounts offered, time will be computed from the date of receipt of supplies or service or
from the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date
the check is mailed.
9.0 INTENT OF CONTRACT
a) ANNUAL SUPPLY/SERVICE CONTRACTS: This contract does not commit the City to purchase the quantities
indicated. The quantities are estimates and are based on the best available information. The purpose of this
contract is to establish prices for the commodities or services needed, should the City need to purchase these
commodities or services. Since the quantities are estimates, the City may purchase more than the estimated
quantities, less than the estimated quantities, or not purchase any quantities at all. The needs of the City shall
govern the amount that is purchased. All annual contracts shall bound by the terms of the bid documents. In the
event a new contract cannot be executed on the anniversary date of the original term or renewal term, the contract
may be renewed month to month until a new contract is executed. The City's obligation for performance of an
annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from
which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the
next fiscal year, this contract becomes null and void.
10.0 AWARD OF CONTRACT
(a) This contract will be awarded to the (lowest responsive responsible bidder), in accordance to the
provisions of Chapters 252 and 271 of the State of Texas – Local Government Code.
Definition of lowest responsive and responsible bidder as per the Institute for Public Procurement is:
"Lowest Responsive and Responsible Bidder: The bidder who fully complied with all of the bid requirements
Page 4 of 16 pages
Deadline: 9/10/2024 10:00 AM (CT)
Laredo Municipal Housing
and whose past performance, reputation, and financial capability is deemed acceptable, and who has
offered the most advantageous pricing or cost benefit, based on the criteria stipulated in the bid
documents."
(b) The City reserves the right to accept any item or group of items in the bid specifications, unless the bidder
qualifies it’s bid by specific limitation. Proof: The bidder shall bear the burden of proof of compliance with the City of
Laredo specifications.
(c) A written award of acceptance (a duly approved purchase order or Letter of Award) furnished by the City to the
successful bidder results in a binding contract without further action by either party. These Terms and Conditions
shall be the basis and governing document of the binding contract.
(d) A duly authorize purchase order number shall reference item/services description, item number, quantity and
price. Invoices shall reference the assign purchase order number to avoid any duplication (2 CFR 200.318 (d)).
(e) Prices must be quoted F.O.B. Destination, Laredo, Texas, unless otherwise specified in the invitation to bid. The
place of delivery shall be that set forth in the bid specifications and/or purchase order.
(f) Title & Risk of Loss: The title and risk of loss of goods shall not pass to the City of Laredo until the City actually
receives and takes possession of the goods at the point or points of delivery. The terms of this agreement is "no
arrival, no sale".
(g) Delivery time and prompt payment discounts will be considered in breaking ties. In the event of a tie bid, the
successful bidder will be determined by choosing lots at the City Council meeting chambers.
(h) The City of Laredo shall give written notice to the contractor (supplier) if any of the following conditions exist:
1. Contractor does not provide materials in compliance with specifications and/or within the time schedule specified
in bid.
2. Contractor neglects or refuses to remove materials or equipment which have been rejected by the City of Laredo
if found not to comply with the specifications.
3. The contractor makes an unauthorized assignment for the benefit of any contractor.
Upon receiving written notification from the City that one of the above conditions has occurred, the contractor must
remedy the problem within ten (10) calendar days, to the complete satisfaction of the City, or the contract will be
immediately canceled.
4. Contract terms are the responsibility of the awarded vendor(s) and the respective City user department(s).
11.0 ENTIRE AGREEMENT
(a)All covenants, conditions and agreement contained in the solicitation, are hereby made part of the Agreement to
the same extent and with the force as is fully set forth herein. If and to the extent of this Agreement and the terms of
this solicitation and supplier response conflict Terms & Conditions of this solicitation shall control.
12.0 PAYMENT & INVOICING
(a) All invoices to the City of Laredo have a 30 day term from receipt of supplies or completion of services.
(b) Discount terms will be computed from the date of receipt and acceptance of supplies or services. Payment shall
be deemed to be made from that date.
(c) All invoices must show the purchase order number and invoices shall be legible. Items billed on invoices should
be specific as to applicable stock, manufacturer catalog or part number. All items must show unit prices. If prices are
based on discounts from list, then list prices must appear on bid schedule. All invoices shall be mailed to the
Accounts Payable Office, City Hall, and PO. Box 210, Laredo, Texas 78042.
(d) The City of Laredo offers electronic funds transfer (ETF) payments in lieu of check payment when a vendor has
filled out an Electronic Funds Transfer Authorization Form issued by the City of Laredo or upon request from the
vendor. This ensures prompt payment directly deposited to a bank account. The estimated payment time is up
fifteen (15) days from the date payment is processed. (e) For any inquires on payment status or general billing
questions please contact: Jorge J. Jolly, Accounts Payable Manager 956-791-7328 jjolly@ci.laredo.tx.us 1110
Houston St. Laredo, TX 78040.
13.0 In accordance to State of Texas, the City of Laredo follows State practices when awarding any and
all competitive solicitations:
TEXAS ENGINEERING AND LAND SURVEYING PRACTICE ACTS AND RULES CONCERNING PRACTICE
AND LICENSURE
OCCUPATIONS CODE TITLE 6. REGULATION OF ENGINEERING, ARCHITECTURE, LAND SURVEYING, AND
RELATED PRACTICES SUBTITLE A. REGULATION OF ENGINEERING AND RELATED PRACTICES CHAPTER
1001. TEXAS BOARD OF PROFESSIONAL ENGINEERS AND LAND SURVEYORS
CHAPTER 137: COMPLIANCE AND PROFESSIONALISM
SUBCHAPTER C: PROFESSIONAL CONDUCT AND ETHICS
§137.53 ENGINEER STANDARDS OF COMPLIANCE WITH PROFESSIONAL SERVICES PROCUREMENT ACT
(a) A licensed engineer shall not submit or request, orally or in writing, a competitive bid to perform
professional engineering services for a governmental entity unless specifically authorized by state law and
shall report to the board any requests from governmental entities and/or their representatives that request
a bid or cost and/or pricing information or any other information from which pricing or cost can be derived
prior to selection based on demonstrated competence and qualifications to perform the services. (b) For
Page 5 of 16 pages
Deadline: 9/10/2024 10:00 AM (CT)
Laredo Municipal Housing
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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