Zoning Ordinance Reorganization Effort

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Posted Date:	Apr 8, 2024
Due Date:	Apr 29, 2024
Solicitation No:	20240991
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	20240991
Bid Title:	Zoning Ordinance Reorganization Effort
Category:	Request for Information
Status:	Open

Description:

James City County, Virginia (“the County”), is requesting information from interested companies who have substantial experience assisting and facilitating work to reorganize local government zoning ordinances and associated work.

The purpose of issuing this Request for Information (“RFI”) is to:

a) Determine the level of market interest;

b) Obtain information on potential new technologies or approaches;

c) Obtain recommendations that would enhance the success of a future procurement opportunity for this project;

d) Obtain high-level cost estimates for planning and budget purposes; and

e) Provide the industry with an opportunity to comment on the potential procurement opportunity.

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JAMES CITY COUNTY

REQUEST FOR INFORMATION

No. 20240991

ZONING ORDINANCE REORGINAZATION

EFFORT

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

APRIL 2024

James City County Purchasing Office

101-F Mounts Bay Road, Ste. 300

Williamsburg, VA 23185

Phone: (757) 253-6649/6646

Fax: (757) 253-6753

Email: kitty.hall@jamescitycountyva.gov

https://www.jamescitycountyva.gov.467/Bids-Requests-For-Proposals

JAMES CITY COUNTY, VIRGINIA

REQUEST FOR INFORMATION

No. 20240991

Title:

Issue Date:

Due Date:

Submit:

Inquiries:

Zoning Ordinance Reorganization Effort

April 8, 2024

April 29, 2024; Responses to be received no later than 2:00 p.m. EST.

Responses may be emailed to: Kitty.Hall@jamescitycountyva.gov All

pages of the response must be received before the due date and time.

Shall be addressed to Kitty Hall, via email: to

Kitty.Hall@jamescitycountyva.gov by no later than 2:00 p.m. on April 19,

2024. Responses to questions will be posted via an addendum to this RFI on the

County website.

This public body does not discriminate against faith-based organizations.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection

and exclusion form the Virginia Freedom of Information Act (2.2 et seq.) is set forth below.

(Additional sheet may be added if necessary.)

Firm Name:

State Corporation Commission No. #:

Address:

City/State/Zip:

Telephone:

Email:

Print Name:

Signature

FAX:

Title:

Date

I. PURPOSE

James City County, Virginia (“the County”), is requesting information from interested companies

who have substantial experience assisting and facilitating work to reorganize local government

zoning ordinances and associated work.

The purpose of issuing this Request for Information (“RFI”) is to:

a) Determine the level of market interest;

b) Obtain information on potential new technologies or approaches;

c) Obtain recommendations that would enhance the success of a future

procurement opportunity for this project;

d) Obtain high-level cost estimates for planning and budget purposes; and

e) Provide the industry with an opportunity to comment on the potential

procurement opportunity.

II. BACKGROUND

James City County, Virginia (“the County”) is requesting information from qualified, interested parties

to guide a reorganization effort to update the Zoning Ordinance for the County. Consultants are invited

to submit a response which includes an outline of their experience and qualifications in performing work

directly related to the services identified below, while also providing representative examples of similar

work that the consultants may have done for other localities.

Beginning with its first Comprehensive Plan in 1975, James City County has consistently aimed to

provide innovative planning for its citizens, with an emphasis on sound growth management and

community character. James City County is a full-service local government located in southeastern

Virginia near historic Williamsburg. James City County is a growing, urbanizing community of 144

square miles with a mixture of rural lands, low to medium density residential and low to medium density

commercial land uses. The County’s population has grown substantially since its first Comprehensive

Plan, increasing from approximately 20,000 in 1975 to more than 80,000 today. Projected population

growth (to a population of more than 100,000 by 2040) is expected to increase development pressure

within James City County.

Accordingly, having a well-organized and presented zoning ordinance is critical to staff who administer

the ordinance each day, to citizens, and to developers and their design teams. The James City County

Zoning Ordinance was first adopted on March 1, 1969, and the basic organization of this important

document has generally been the same since that time. The Ordinance has grown considerably over the

years through countless amendments for the addition of land uses, definitions, special regulations,

overlay districts, and more. The most recent comprehensive updates occurred in 1985, 1999, and

2012. However, many of the updates were done piecemeal making it difficult to catch inconsistencies

of varying types throughout all the ordinance sections. Additionally, the Zoning Ordinance is

accompanied by a zoning map. The last official zoning map was adopted by the Board of Supervisors

in 1986. Each approved rezoning application since that time serves as an amendment to that map. A

byproduct of this process could include a review of the existing zoning areas to ensure they are correctly

mapped, include required symbol of proffers on applicable land, removal of underlying zoning on public

streets, etc., and possible adoption of a digital map.

The County is seeking qualified firms who are knowledgeable and have experience in reorganizing

traditional zoning ordinances into more of a modern code, whether that be through implementing

technology and tools, formatting ideas and tools to aid in administration and ease of reading and finding

applicable regulations, use of representative illustrations, graphics and photos, efficient and effective

layouts the use brevity without loss of meaning and context, and suitability for translation to public

facing interaction for use by all and integration with the county’s existing GIS and webtools.

III. RESPONSES

Interested parties are invited to respond to this RFI by submitting a response to the County.

Responses should include ideas, information and recommendations that could result in a

clarification of the requirements, cost-saving opportunities, and the identification of problem areas

with this initiative.

Any qualified firm interested in providing services should prepare information in compliance with

the specifications described in this RFI. Respondents should include in their responses detail

concerning all responsibilities, liabilities and costs associated with the potential project.

Respondents are requested to provide a concise and focused response to this RFI. Responses are

requested in the following format:

a) Brief company profile;

b) Name of a key contact person, including telephone number, fax number and email address;

c) Best estimated cost and revenue estimates for the County; and

d) Other information specific to the nature of this RFI and deemed important by the respondent.

In the event that sufficient information is received, James City County may, but is not required to, issue

a competitive solicitation. This RFI is not a competitive solicitation and no contract award shall result.

This RFI will not be used to evaluate, rank or select vendors, nor will it be used to pre- qualify or screen

vendors for a subsequent competitive solicitation process, if any. If a subsequent competitive

solicitation is issued, the County is under no obligation to advise any firm responding to this RFI.

Vendors are advised to monitor the County’s website (www.jamescitycountyva.gov) for any such

opportunities, which will be open to all vendors regardless of whether or not a response to this RFI has

been submitted.

The County will not pay for the preparation of any information submitted or for use of that information.

The County reserves the right to utilize any information submitted in its best interest without any

obligation, liability, or consideration on the part of the County.

Ownership of all data, materials and documentation originated and prepared for the County pursuant

to this RFI shall belong exclusively to the County and be subject to public inspection in accordance

with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by

a firm shall not be publicly disclosed under the Virginia Freedom of Information Act; however, the

firm shall invoke the protection of this section prior to or upon submission of the data or other materials

and must identify the data or other materials to be protected and state the reasons why protection is

necessary. Disposition of the proprietary materials after the RFIs are reviewed should be stated by the

firm. Firms should indicate on the Cover Sheet the portions of their response that are proprietary and

return the signed Cover Sheet with their submission. Please list the page number(s) and reason(s).

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Zoning Ordinance Reorganization Effort

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