YOUTH DEVELOPMENT PROGRAM ASSESSMENT

Agency:	City of Berkeley
State:	California
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 611430 - Professional and Management Development Training 611710 - Educational Support Services
Posted Date:	Feb 27, 2024
Due Date:	Mar 19, 2024
Solicitation No:	24-11653-C
Bid Source:	Please Login to View Page
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Finance Department

General Services Division

REQUEST FOR PROPOSALS (RFP)

Specification No. 24-11653-C

FOR

YOUTH DEVELOPMENT PROGRAM ASSESSMENT

PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals to provide a comprehensive

program needs assessment, recommendations, and tools development for the Youthworks Program, a youth

development, employment placement program. As a Request for Proposal (RFP) this is not an invitation to bid and

although price is very important, other factors will be taken into consideration.

The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached). Proposals

must be received no later than 2:00 pm, on Tuesday March 19, 2024. Proposals are to be sent via email with the

“Specification No. 24-11653-C and Youth Development Program Assessment” clearly indicated in the subject line

of the email. Please submit one (1) PDF of the technical Proposal with the filename saved as, “Proposal Vendor

Name: 24-11653-C Youth Development Program Assessment.” Corresponding pricing proposal shall be submitted

as a separate document with the filename saved as, “Pricing Vendor Name: 24-11653-C Youth Development

Program Assessment.”

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

purchasing@berkeleyca.gov

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not

conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City

to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of

proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to

not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer

has read the RFP and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact Magdalena De La Cruz,

Office Specialist II, via email at: MDelacruz@berkeleyca.gov no later than March 8, 2024. Questions are to be sent

via email with “Questions - Specification No. 24-11653-C/Youth Development Program Assessment” clearly

indicated in the subject line of the email. Answers to questions will not be provided by telephone or email. Answers

to all questions or any addenda will be posted on the City of Berkeley’s site at Bid & Proposal Opportunities | City

of Berkeley (berkeleyca.gov). It is the vendor’s responsibility to check this site. For general questions concerning the

submittal process, contact purchasing at 510-981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

Darryl Sweet, General Services Manager

2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903

E-mail: purchasing@berkeleyca.org Website: cityofberkeley.info/finance/

City of Berkeley

Youth Development Program Assessment

Specification No. 24-11653-C

Page 2 of 24

Release Date 02/26/2024

BACKGROUND /SUMMARY/or INTRODUCTION

The Health, Housing, and Community Services (HHCS) Department, Public Health Division’s Youth Health and

Readiness Program Area includes the Youthworks Program, a long-standing youth employment program focused on

preparing and supporting youth 14 to 25 years old achieve independence and autonomy as they transition into

adulthood. This program includes the Berkeley High School Health Center (BHSHC). BHSHC provides reproductive

health clinical services and health education for youth. The Public Health Division is looking to define a youth

development framework informed by community needs and goals, expand and develop the Youthworks program and

align the youth development work between the Berkeley High School Health Center and the Youthworks Program.

HHCS seeks a consultant with expertise in youth development, needs assessment, evaluation, and training to address

the following goals:

• Complete a program needs assessment.

• Assist in defining a service model based on research-validated youth development framework.

• Assist in defining an equity approach with measurable outcomes.

• Identify opportunities for improvement.

• Develop tools and trainings.

• Assist in the development of program evaluation tools.

II. SCOPE OF SERVICES

A. Conduct a program needs assessment that includes, but not limited to:

• Literature review of youth development programs and models that include an employment component or an

employment readiness component to identify best practices with an equity lens. Data will include but not be

limited to:

Models/ frameworks implemented

Demographics of the program participants

Performance measures

Level of impact for program participants and their families

• Identification of gaps, strengths and opportunities for program improvement and growth through surveys,

focus groups and key informant interviews of:

o Current and past Youthworks participants and their families

o Youth at Berkeley High School (BHS) and Berkeley Technology Academy (BTA)

o Youthworks employer placement sites and

o Partners (i.e. BHS, BTA, Berkeley City College, etc.)

o Program staff

• Assessment of current program resources, process, services, and infrastructure.

B. Recommendations for future program development include, but not limited to:

• Service model opportunities in the City of Berkeley including additional training opportunities and services

that support the skills development for independence and autonomy of youth participants

• Service model opportunities to support effectiveness and impact of participating employers

• Projected targets for the number of annual program participants, number of annual services provided, and

potential measures for services quality and outcomes

• Identification of youth and employer training topics that support the model

• Identification of funding opportunities to support program growth and sustainability

• Identification of additional partnering opportunities

• Opportunities for building efficiencies with current processes

• Anticipated challenges in program implementation and sustainability

City of Berkeley

Youth Development Program Assessment

Specification No. 24-11653-C

Page 3 of 24

Release Date 02/26/2024

• Recommended program metrics to measure amount of service, quality of services, and impact of services

• Staffing models and recommended roles and responsibilities

• Professional development opportunities for staff to support the recommended model

C. Development of Tools and Trainings:

• Development of a set of program evaluation tools that are youth friendly

• Development of a number of culturally and age-appropriate curriculums and trainings for youth and/ or

prospective youth employers

D. Conduct train-the-trainer series (in-person and/or online) developed trainings for up to 10 staff members.

CORE COMPETENCIES

The successful applicant will possess:

• Expertise in youth development

• Expertise in conducting community needs assessments and program evaluation

• Expertise in creating culturally responsive materials

• Expertise in equity focused initiatives

• Demonstrated capacity to work collaboratively with various stakeholders

• Successful history working with local municipalities

• Proficient in developing successful community focused trainings and curriculums

TERM

• The contract work is anticipated to commence on June 1, 2024, and end on June 30, 2025.

• Services can be provided both locally and remotely.

• Critical milestones and deadlines:

o Needs assessment and recommendations report completed – September 30, 2024

o Tool development and curriculum development completed – December 30, 2024

o Train the trainer sessions completed – March 30, 2025

o The full scope shall be completed, and the final invoice will be submitted no later than June 30, 2025.

• The Public Health Division staff will provide contact information for partners and coordinate invitations to

past participants and their families.

III. SUBMISSION REQUIREMENTS

All proposals shall include the following information, organized as separate sections of the proposal. The proposal

should be concise and to the point.

1. Contractor Identification:

Provide the name of the firm, the firm's principal place of business (see section VII, F. – Local Vendor

Preference), the name and telephone number of the contact person and company tax identification number.

2. Client References:

Provide a minimum of three (3) client references. References should be California cities or other large public

sector entities. Provide the designated person's name, title, organization, address, telephone number, and the

project(s) that were completed under that client’s direction.

City of Berkeley

Youth Development Program Assessment

Specification No. 24-11653-C

Page 4 of 24

Release Date 02/26/2024

3. Price Proposal:

The proposal shall include pricing for all services. Pricing shall be all inclusive unless indicated otherwise. Pricing

proposals shall be a separate document. The Proposal shall itemize all services, including hourly rates for all

professional, technical and support personnel, and all other charges related to completion of the work shall be

itemized. Please include the estimate cost of incentives/compensation for community participant’s time.

Evaluation of price proposals are subject to the local vendor business preference (see section VII.F.) Bidder must

complete Attachment J.

4. Contract Terminations:

If your organization has had a contract terminated in the last five (5) years, describe such incident.

Termination for default is defined as notice to stop performance due to the vendor’s non-performance or poor

performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor,

or (b) litigated and such litigation determined that the vendor was in default.

Submit full details of the terms for default including the other party’s name, address, and phone number. Present

the vendor’s position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the

proposal on the grounds of the past experience.

If the firm has not experienced any such termination for default or early termination in the past five (5) years, so

indicate.

5. Service and Timeline Description:

Provide an outline of the proposed key activities to complete the deliverables and associated timeframes in the

matrix format provided on Attachment K. Also include a detailed description/narrative explaining how you will

perform each of the activities and strategies proposed (see attached for excel sheet format).

IV. SELECTION CRITERIA

The following criteria will be considered, although not exclusively, in determining which firm is hired.

1. Project Approach

30%

2. Expertise & References

30%

3. Costs*

30%

4. Timeline

10%

* Effective 1/1/2022. Local Vendor Preference. For the purposes of comparing pricing as part of this competitive

RFP for goods up to $100,000 or non-professional services up to $250,000, 5% shall be deducted from the bid price

proposal from any local Berkeley vendor.

A selection panel will be convened of staff to evaluate and score submittals.

City of Berkeley

Youth Development Program Assessment

Specification No. 24-11653-C

Page 5 of 24

Release Date 02/26/2024

V. PAYMENT

Invoices: Invoices must be fully itemized and provide sufficient information for approving payment and audit.

Invoices must be accompanied by receipt for services in order for payment to be processed. Email invoices to

Accounts Payable and cc: Oanh Guise Oguise@berkeleyca.gov; (List on invoice, Attn: Oanh Guise/ HHCS) and

reference the contract number.

City of Berkeley

Accounts Payable

P.O. Box 700

Berkeley, CA 94710-700

Email: AccountsPayable@berkeleyca.gov

Phone: 510-981-7310

Payments: The City will make payment to the vendor within 30 days of receipt of a correct, approved and complete

invoice.

YOUTH DEVELOPMENT PROGRAM ASSESSMENT

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