Real Estate Consulting Services

Agency:	City of Gilroy
State:	California
Type of Government:	State & Local
NAICS Category:	531210 - Offices of Real Estate Agents and Brokers 531390 - Other Activities Related to Real Estate 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Oct 31, 2023
Due Date:	Nov 21, 2023
Solicitation No:	24-RFP-AD-493
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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City of Gilroy

Administration Department

Request for Proposals

Real Estate Consulting Services

No. 24-RFP-AD-493

ATTN:

BRYCE ATKINS

CITY OF GILROY

7351 ROSANNA STREET

GILROY, C A 95020-6197

Proposals Due by: 4:00 pm Pacific Time,

Tuesday, November 21, 2023

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Request for Proposal

No. 24-RFP-AD-493

Notice is hereby given that the Assistant to the City Administrator of the City of Gilroy at 7351 Rosanna

Street, Gilroy, CA 95020-6197 will receive proposal submittals via e-mail. The City of Gilroy is soliciting

proposals from firms to provide real estate consulting services related to proper processing, evaluation,

sale, purchase, and other associated real estate services as described in the attached Request for

Proposals (RFP). Submittals will be accepted up until 4:00 PM, PST, Tuesday, November 21, 2023, via e-

mail to the addresses specified in this RFP. Proposals received after that time and date will not be

considered. The City of Gilroy accepts no responsibility if delivery is made to another e-mail address

other than the one specified within this RFP. An evaluation team will review submitted proposals and

select the best qualified firm based on the evaluation criteria and selection process outlined in the RFP.

The selected applicant will then be recommended to the City Council for awarding of an agreement to

conduct the work.

A free electronic copy of the RFP can be obtained by going to the City of Gilroy website, and selecting

bid opportunities located under the Business and Development Services Tab, or directly by going to the

following link: http://www.cityofgilroy.org/Bids.aspx).

Respectfully Requested,

Carina Baksa

Purchasing Coordinator

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RFP No. 24-RFP-AD-493

Request for Proposals for Real Estate Consulting Services

Table of Contents

Request for Proposal..........................................................................................................................2

Introduction and Project Description ..................................................................................................4

Issuing Office .....................................................................................................................................4

Anticipated RFP Schedule...................................................................................................................4

Submission Date and Location............................................................................................................5

Protests .............................................................................................................................................5

Rejection of Proposals........................................................................................................................5

Partial Funding or Award....................................................................................................................6

Modification / Withdrawal.................................................................................................................6

Cancellation ....................................................................................................................................... 6

Duration of Proposals ........................................................................................................................6

Public Record.....................................................................................................................................6

Incurring Costs ...................................................................................................................................6

Selection Process ...............................................................................................................................6

Eligible Applicants..............................................................................................................................6

Scope of Work ...................................................................................................................................6

Proposal Contents..............................................................................................................................8

Proposal Evaluation Criteria and Scoring...........................................................................................10

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Introduction and Project Description

The City of Gilroy (hereinafter referred to as Gilroy or City) is soliciting proposals from qualified

firms/companies to provide the City with services and duties customarily and usually performed by a

Real Estate Broker, including representing the City in lease negotiations, purchase and sale negotiations,

and to assist the City in an advisory capacity as required. The City requires a well-managed and

financially sound Real Estate Broker with demonstrated skills and technical abilities to fulfill the

requirements outlined in this Request for Proposals (RFP). This RFP is being evaluated based on the best

available information submitted through proposals. Any information not submitted will be assumed to

be unavailable.

The City of Gilroy is a charter city located in southern Santa Clara County with a population of

approximately 60,000. The City is a council-administrator form of government with the mayor elected at

large for a four-year term and six City Councilmembers who are elected at large for four-year terms.

Development activity in the original Gilroy town site dates back to the early 1800s, with the City formally

incorporating in 1870. Since then, the City experienced several annexations and growth periods

throughout the 20th and 21st centuries.

Information regarding the City and its organization, such as governmental structure, services provided,

the Current Operating and Capital Budgets, Annual Financial Reports, and the most recent

Comprehensive Fee Schedule, is available on the City website at www.cityofgilroy.org

The City is currently seeking proposals from qualified firms with experience in conducting the work as

described above, and more fully detailed in the proposed scope of work as provided later in this request

for proposals.

Issuing Office

The City Administrator’s Office is the Issuing Office for this Request for Proposal (RFP) and the point of

contact for all process and contract questions as well as protests.

Issuing Office

City Manager’s Office

Bryce Atkins, Assistant to the City Administrator

7351 Rosanna Street

Gilroy, CA 95020

bryce.atkins@cityofgilroy.org

Anticipated RFP Schedule

The Administration Department anticipates the following general timeline for this RFP

and the schedule may change as necessary.

Issuance of RFP documents

October 31, 2023

Deadline for RFP questions and comments

5:00 p.m., PST, November 13, 2023

Response to questions available on website

5:00 p.m., PST, November 15, 2023

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Deadline for Proposal Submission

4:00 p.m., PST, November 21, 2023

Review of Submissions (estimated completion)

Friday, December 1, 2023

Finalist Interviews/Presentations (if needed)

Thursday, December 14, 2023

Notice of Intent to Award

Tuesday, December 19, 2023

Consultants to Sign Contract and provide all required

attachments by

Friday, December 29, 2023

Council Award Contract at regular City Council meeting,

if required

Monday, January 15, 2024

Submission Date and Location

Each responding Applicant must provide one electronic copy of their proposal in PDF format to

bryce.atkins@cityofgilroy.org. The e-mail shall be entitled “Real Estate Services”. The proposals must be

received by the City issuing office via e-mail by the Deadline for Proposal Submission, as defined above.

Solicitation Documents and Changes (Addenda)

All solicitation documents may be viewed or printed online from the City’s website at

https://www.cityofgilroy.org/Bids.aspx or may be viewed onsite at the Issuing Office at the address

listed above.

Proposals received from other sources will not be considered valid documents. Please contact the

Issuing Office listed above with any problems viewing solicitation documents.

All questions regarding this solicitation shall be submitted in writing via e-mail. The questions will be

researched and the answers will be communicated to all known interested Applicants and posted on the

City’s website after the deadline for receipt of questions.

Prospective Applicants shall not contact City officers or employees with questions or suggestions

regarding this solicitation except through the primary contact person listed above. Any unauthorized

contact may be considered undue pressure and cause for disqualification of the Applicant.

Applicants are responsible for checking the City’s website for the issuance of any addenda prior to

submitting a proposal. The Applicant is held responsible for all addenda/changes to the documents and

may be considered non-responsive if their proposal does not reflect those addenda/changes.

Protests

Any complaints or perceived inequities related to this RFP shall be made in writing and directed to the

Issuing Office at the address listed above and accordance with the City purchasing policy. This policy

may be found on the City’s website, located here:

https://www.cityofgilroy.org/DocumentCenter/View/10774/Gilroy-Purchasing-Policy-.

Rejection of Proposals

The City reserves the right to reject any and all proposals submitted. The City also reserves the right to

waive or not waive any informalities or irregularities in proposal responses.

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Real Estate Consulting Services

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See Also

Bid Number:	24-RFP-AD-493
Bid Title:	Real Estate Consulting Services
Category:	Request for Proposals
Status:	Open