CONTENTS
I. Introduction ................................................................................................................ Page 3
A. Services Requested............................................................................................... Page 3
B. Definitions.............................................................................................................. Page 3
C. Term of Services and Contract .............................................................................. Page 4
D. Mandatory Qualifications ....................................................................................... Page 4
E. California Contractor License ................................................................................ Page 4
F. California DIR ― Public Works Contractor Registration ........................................ Page 5
G. Prevailing Wages................................................................................................... Page 6
H. Bid Security ........................................................................................................... Page 6
I. Performance Bond and Payment Bond ................................................................. Page 6
J. Insurance Requirements........................................................................................ Page 6
K. Bidder’s Indemnification of the City........................................................................ Page 7
L. City’s Project Representatives ............................................................................... Page 7
M. About the City of Glendale..................................................................................... Page 8
II. IFB Process ................................................................................................................ Page 9
A. Schedule of Events................................................................................................ Page 9
B. IFB Distribution ...................................................................................................... Page 9
C. Mandatory Pre-Bid Job Walk ................................................................................. Page 9
D. Bid Deadline and Bid Submission.......................................................................... Page 10
E. Interim Inquiries and Responses; Interpretation or Correction of IFB .................... Page 10
F. Addenda ................................................................................................................ Page 10
G. Opening and Evaluation of Bids ............................................................................ Page 10
H. Bid Protest Procedures.......................................................................................... Page 13
III. General Requirements and Instructions .................................................................. Page 14
A. Examination of Documents.................................................................................... Page 14
B. Bidder’s Representations in the Response............................................................ Page 14
C. Withdrawal of a Bid................................................................................................ Page 14
D. Bid Preparation Expenses ..................................................................................... Page 15
E. Using the Attached Bid Forms ............................................................................... Page 15
F. Identifying Proprietary Information; Public Records Act......................................... Page 15
G. Declaration of Noncollusion ................................................................................... Page 16
H. Signature(s) ........................................................................................................... Page 16
EXHIBIT 1 ― Specifications ................................................................................... Page 17
EXHIBIT 2 ― Services Time Schedule ..................................................................... Page 30
EXHIBIT 3 ― Prevailing Wage, Payroll Records, and Apprentice Requirements ...... Page 31
Pump Maintenance and Repair Services Citywide
Specifications No. 3963R
pg. 1
I. Introduction
A. Services Requested
Under this Invitation for Bids (“IFB”), the City of Glendale (“City”) on behalf of its Public
Works Department / Facilities Management Division is soliciting Bids from suitably
qualified Pump Maintenance and Repair Contractors (“Contractor”) to perform
Maintenance and Repairs of the City’s Pumps (“Services”) at all City facilities.
The Contractor will perform the Services according to:
• The Specifications, which are attached as Exhibit 1 to this IFB;
• The Services Time Schedule, which is attached as Exhibit 2 to this IFB;
• The instructions and requirements in this IFB; and
• The proposed Contract.
The City requires a well-managed and financially sound firm with demonstrated skills and
technical ability— and high levels of customer service and satisfaction— to perform the
Services and fulfill the requirements outlined in this IFB.
A potential Bidder should read this document in its entirety before preparing and
submitting a Bid.
B. Definitions
In this IFB, the following words and phrases have the meaning ascribed to them below:
• Agreement / Contract
• Bid
• Bidder
The entire and integrated written agreement between the
City and the Contractor that takes the place of prior
negotiations, representations, or agreements, either
written or oral.
The documents and other items that a Bidder submits in
response to this IFB.
The person, entity, or organization that submits a Bid in
response to this IFB.
• City Project Manager
• Contractor
• IFB
The City’s designated representative for all issues
related to the Project.
The selected Bidder(s) to whom the City has awarded a
Contract for the Project.
This Invitation for Bids and all of its attachments,
including documents and other items from the City and
relevant third parties.
Pump Maintenance and Repair Services Citywide
Specifications No. 3963R
pg. 3