ITB ? Resurfacing ? Spring 2024

Agency:	Campbell County
State:	Kentucky
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 332613 - Spring Manufacturing
Posted Date:	Jan 11, 2024
Due Date:	Jan 31, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Campbell County Fiscal Court

Invitation to Bid

Bid Information

A. Bid Title:

Resurfacing – Spring 2024

B. Bid Posted:

January 11, 2024

C. Department:

Road

D. Bid opening:

January 31, 2024 – 1:00 PM

E. Location of Open:

Campbell County Administration Building, Fiscal Court Chambers,

1st Floor, 1098 Monmouth Street, Newport, KY 41071

F. Bidder Information:

Bidders Name __________________________________________________________

Signature

__________________________________________________________

Firm/Company _________________________________________________________

Firm/Co. Address _________________________________________________________

Firm/Co. Phone __________________________________________________ ____

Firm/Co. Email

II. Instructions to Bidders – Terms and Conditions

The Campbell County Fiscal Court will accept bids for Resurfacing until the above-mentioned time

and date.

A. Authority

1. This Invitation for Bids is issued in accordance with applicable provisions of the Campbell

County Administrative Code Chapter 4 Purchasing and Contracts.

2. This is not an order. Please read all instructions, terms, and conditions carefully.

B. Transmission

1. Bids should be submitted in a sealed envelope addressed to;

Campbell County Finance

1098 Monmouth Street - Suite 322

Newport, KY 41071

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2. The envelope must be clearly marked with the bid title.

3. Bids will be received at the CCFC Finance department until the date specified.

4. Late bids, those not clearly marked, or those that do not follow the instructions will not be

accepted.

5. Campbell County Fiscal Court will not be held responsible for any premature opening or

failure to open any bid not properly addressed and identified as stated above.

C. Instructions

1. Bid forms must be signed in blue ink.

2. One original and one copy of the bid must be submitted. Keep a copy of the bid for your

records.

3. A list of qualifications and a minimum of three reference are required. Please refer to

Section VI.

4. Bidders should verify their bids before submission. Errors in preparing the submission

confers no right of withdrawal or modification after open.

5. Bidders are responsible for all costs associated with the preparation of response to the

invitation for bids. Campbell County is not liable for any costs incurred by bidders in their

response to this request.

6. A pre-bid or pre-award visit to bidder may be required at the discretion of the Owner.

D. Pricing

1. Firm prices are required.

2. All prices quoted must be F.O.B. destination shown in shipping instructions on specification.

3. Insert time discounts, if any. Time discounts will not be a factor in award determination.

4. Quotations must be submitted on the bid price sheet indicating unit price, total extension of

each item, and grand total of bid.

5. Unit prices should be based on the bid specification instructions. Please direct questions to

the County at 859-547-1827 prior to submitting a bid.

6. Trade discounts must be deducted by the vendor in calculating the unit price. The unit price

must be net.

7. CCFC is KY sales and use tax exempt.

E. Warranty

The selected Bidder shall provide warranty on any services and materials found to be defective

or faulty due to imperfect or bad workmanship/materials within one year from the date of

completion at no additional cost to the County. This warranty does not change or void any

warranties expressed or implied to which the purchase is subject.

F. Regulatory Compliance

1. Pursuant to the provisions of KRS 45A.343, the contractor or vendor is required to reveal to

Campbell County Fiscal Court any final determination of a violation of KRS Chapters 136,

139, 141, 337, 338 and 342 by the contractor or vendor within the previous five (5) years;

and further that said contractor or vendor has been and is in continuous compliance with

the provisions of KRS Chapters 136, 139, 141, 337, 341, and 342 for the duration of the

contract. The failure of a contractor or vendor to reveal a final determination of a violation

to a local government, or to comply with the statutory requirements, is considered grounds

for cancellation of a contract and disqualification of the contractor or vendor from eligibility

for any Campbell County Fiscal Court contracts for a period of two (2) years.

2. All bidders must possess all federal, state, and local qualifications licenses to provide

products or services in Campbell County, the Commonwealth of Kentucky, and the United

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States. Please note: Insurance requirements in Section III, Item P of the bid specifications

must be met by the awarded bidder.

a. Including, but not limited to

i. Business license issued by the Occupational License Department of

Campbell County (see County website for application)

ii. Hazardous Communication Program (OSHA)

iii. Workers’ Compensation Certificate

iv. Liability Insurance

v. Listed on current KYTC list of pre-approved bidders

3. Successful bidder shall comply with the Kentucky Human Rights Act, HRA 344.150-344.270

as amended and any rules and regulations promulgated therewith, including, but not limited

to the Equal Employment Opportunity EEO 45.550 – 45.640 which is incorporated herein by

reference. Furthermore, the successful bidder shall comply with the Employment

Discrimination Act, EDA 344.040, 344.050 as amended.

4. The scoring of this bid is subject to reciprocal preference for Kentucky resident bidders.

Bidders not claiming resident bidder status need not submit the corresponding affidavit.

G. Bonds

Bid bonds, performance bonds, and payment bonds as prescribed by KRS 45A.430, 435, 440 are

required for any bids/proposals that exceed $99,999. Each bid, or the combination of submitted

bids, over $99,999 must be accompanied by a 5% bid bond of the grand total of the bid. The bid

bond of the successful bidder will be retained until a performance bond has been executed and

approved, after which the bid bond will be returned. The successful bidder will be required to

post a performance bond in the amount of 100% of the bid if awarded a contract over $99,999.

Bonding and surety requirements may vary by project/commodity. Please contact Owner for

more information.

H. Reserved Rights

1. Campbell County Fiscal Court reserves the right to reject any or all bids, including without

limitations the right to reject any or all nonconforming, non-responsive, incomplete,

unbalanced, or conditional bids, to waive formalities, and to reject the bid of any Bidder if

CCFC believes that it would not be in the best interest of Campbell County Fiscal Court to

make an award to that Bidder. CCFC also reserves the right to negotiate with the apparent

qualified Bidder to such an extent as may be determined by Campbell County Fiscal Court.

2. CCFC reserves the right of renewal for any service and maintenance contracts that may be

needed for a minimum of two (2) one (1) year periods.

3. In the event the successful bidder fails to commence substantial work on the project within

thirty (30) days and the County does not waive this requirement, the County shall have the

option to reject the bid and to void the contract, and in such event to either accept the next

lowest and best bidder or to negotiate with the best qualified bidder

4. In the event the successful bidder fails to complete the project by the completion date and

the County has not waived this requirement in writing, the County shall receive from the

bidder (or withhold from the bidder, at its option) liquidated damages of 1% per project per

calendar day.

5. All the terms and conditions of these instructions to bidders and the specifications for this

project shall constitute, the part of, and incorporate into, the contract between the County

and the successful bidder.

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I. Award

It is the intent of Campbell County Fiscal Court to award a contract to the lowest responsible

bidder meeting specifications. CCFC reserves the right to determine the lowest responsible

bid/offer in any way determined to be in the best interests of Campbell County. Award will be

based on the following factors (where applicable): (a) adherence to all conditions and

requirements of the bid/proposal specifications; (b) price; (c) qualifications of the bidder,

including past performance, financial responsibility, general reputation, experience, service

capabilities, and facilities; (d) delivery or completion date; (e) product appearance,

workmanship, finish, taste, feel, overall quality, and results of product testing; (f) maintenance

costs and warranty provisions; and (g) repurchase or residual value.

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III. Bid Specifications

A. Site visit to all projects STRONGLY encouraged by bidders.

B. Video of entire project(s) will be taken by contractor prior to any work taking place. Pictures of

each driveway entrance/apron will be made as well, prior to any work beginning. Video and

pictures will be made available to the county.

C. All materials, equipment, construction procedures and any or all regulations that would pertain

to a similar project let to contract by the Department of Transportation, KYTC.

D. All equipment (including but not limited to; road broom, grader, rollers, self-propelled paver,

safety edge block, etc.) shall meet the current specifications and be approved for similar

projects let to contract by the Kentucky Department of Transportation and Bureau of Highways.

E. All cost of preparation (sweeping, cleaning, grading, trackless tack coat, cutting key-ways at all

intersections, milling of bridges, membranes, posting of project date signs and no parking signs

on streets to be milled and/or resurfaced, traffic control, temporary traffic control signs, etc.)

shall be incidental to the cost of the mix laid. Contractor is responsible for installing advanced

warning signs prior to project in order to inform local traffic of expected start date.

F. Contractor will provide all necessary traffic control and flagging for project.

G. Minimum three-day notice will be provided to residents by contractor via signage and/or letters

prior to starting project.

H. Once contractor is onsite all work will be performed until project completion. If contractor must

leave jobsite no further charges will be added.

I. Bituminous concrete surface and/or base estimate based on per road calculations including;

road preparation, trackless tack coat, application, placement, rolling, and flagging as measured

by bidder.

J. Each road considered its own unique project.

K. Bituminous concrete base and bituminous concrete surface shall be based upon the current

Campbell County & Municipal Planning and Zoning Commission Subdivision Regulations,

Appendix B.

L. Trackless tack coat shall be as per Section 406 of the 2019 Edition of the Kentucky Standard

Specifications for Road and Bridge Construction. Uniform and complete coverage is expected.

Trackless tack coat must be fully cured prior to asphalt application.

M. Key Ways to be made will be marked in white paint by county. Key ways will be made at all

intersections and driveway entrances as needed. All debris from key ways WILL BE swept up and

removed.

N. Bridges - If bridge is part of the project - All bridges are to have key ways cut and not resurfaced

unless otherwise noted. Note (1) – Bridge is to be milled to top of original deck and inspected.

Do not damage bridge deck. After CCRD inspection and, if needed, repair, membrane shall be

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ITB ? Resurfacing ? Spring 2024

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