Hall of Justice Courtrooms Moderation

Agency:	Superior Court of California, County of Santa Clara
State:	California
Type of Government:	State & Local
Posted Date:	Mar 15, 2024
Due Date:	May 1, 2024
Solicitation No:	31524C
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

Hall of Justice Courtrooms Moderation

RFP 31524C

PROPOSALS DUE:

May 1, 2024 NO LATER THAN 3:00 P.M. PACIFIC TIME

GS-036 REV 03/07/18

Page 1 of 22

RFP Title: HALL OF JUSTICE COURTROOMS MODERATION

RFP Number: 31524C

1.0 BACKGROUND INFORMATION

The Superior Court of California, County of Santa Clara is inviting qualified general contractors to submit

a bid proposal in accordance with scopes and plans in Attachment 9 provided by Studio G Architects of

this RFP to modernize certain interior elements in the courtrooms of existing courthouses within the

Santa Clara County. For the current bid, the courthouse is Hall of Justice East for a total of 19

courtrooms.

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

The Court seeks the services of a person or entity with expertise in general construction involving

furnishing and finishes within a courtroom as specified in the accompanied construction document

prepared by Studio G Architects for 19 courtrooms. Scope of work includes but not limited to the

following:

 Demo of existing carpeting and seating

 Prep space for new flooring and seating.

 Paint

 Installation of new flooring and seating

 This is a phased project for the work to be performed floor per floor or per courtroom in some

circumstances.

 Proposers shall include separately a 20% contingency line item to the bid.

 All work performed is off court business hours, weekends, or Court holidays.

 Off Court hours are defined as Monday – Friday from 5pm – 6am

 This is a prevailing wage project. (It is the contractor’s responsibility to abide by the State rules &

regulations on prevailing wage payments & record keeping)

3.0 TIMELINE FOR THIS RFP

The COURT has developed the following list of key events related to this RFP. All dates are subject to

change at the discretion of the COURT.

EVENT

RFP issued

Pre-proposal Conference (MANDATORY)

Deadline for questions

Questions and answers posted

Latest date and time proposal may be submitted

Anticipated interview dates (estimate only)

Evaluation of proposals (estimate only)

Notice of Intent to Award (estimate only)

Negotiations and execution of contract (estimate only)

Contract start date (estimate only)

Contract end date (estimate only)

DATE

March 15, 2024

March 21, 2024, @ 12:00 PM

March 27, 2024 @ 1:00 pm

March 29, 2024

May 1, 2024, @ 3:00 pm

Week of May 13, 2024

Week of May 20, 2024

Thursday, June 4, 2024

June 21, 2024

June 24, 2024

June 30, 2027

GS-036 REV 02/26/18

Page 2 of 22

RFP Title: HALL OF JUSTICE COURTROOMS MODERATION

RFP Number: 31524C

4.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT

DESCRIPTION

Attachment 1:

These rules govern this solicitation.

Administrative Rules

Governing RFPs (Non-IT

Services)

Attachment 2: COURT If selected, the person or entity submitting a proposal (the “Proposer”)

Standard Terms and must sign this COURT Standard Form agreement (the “Terms and

Conditions

Conditions”).

Attachment 3: Proposer’s On this form, the Proposer must indicate acceptance of the Terms and

Acceptance of Terms and Conditions or identify exceptions to the Terms and Conditions.

Conditions

Note: A material exception to a Minimum Term will render a

proposal non-responsive.

Attachment 4: General

The Proposer must complete the General Certifications Form and

Certifications Form

submit the completed form with its proposal.

Attachment 5: Darfur

The Proposer must complete the Darfur Contracting Act Certification

Contracting Act Certification and submit the completed certification with its proposal.

Attachment 6: Payee Data This form contains information the COURT requires in order to process

Record Form

payments and must be submitted with the proposal.

For vendors claiming the DVBE incentive, the Proposer must complete

DVBE Incentive

the DVBE Declaration and Bidder Declaration forms to receive the 3%

incentive. See section 13.0.

[Only for solicitations of The Proposer must complete the Iran Contracting Act Certification and

$1,000,000 or more]

submit the completed certification with its proposal.

Attachment 7: Iran

Contracting Act Certification

(Only for solicitations of The Proposer must complete the Unruh Civil Rights Act and California

$100,000, or more)

Fair Employment and Housing Act Certification.

Attachment 8: Unruh and

FEHA Certification

Attachment 9: Construction Construction Document and final presentation for Proposer’s reference.

Document and Presentation

prepared by Studio G

Architects

5.0 PAYMENT INFORMATION

 The Court is agreeable to progress payment at the completion of a given phase of this project.

 These phases shall be negotiated, agreed, and memorialized in the fully executed contract between

the Court and awarded entity.

 Refer to Attachment 6 of this RFP for Court’s payee data requirements.

 The court reserves the right to withhold 10% of the last remaining unpaid invoice in the event of any

unresolved punch list items.

6.0 PRE-PROPOSAL CONFERENCE

The COURT will hold a pre-proposal conference on the date identified in the timeline above. The pre-

proposal conference will be held 12:00 PM at the COURT’s courthouse at 190 W. Hedding Street,

San Jose, CA 95110.

Attendance at the pre-proposal conference is MANDATORY. Each Proposer must be certain to

check in at the pre-proposal conference, as the attendance list will be used to ascertain compliance

with this requirement. The COURT will reject a proposal from any Proposer who did not attend the

pre-proposal conference.

GS-036 REV 02/26/18

Page 3 of 22

RFP Title: HALL OF JUSTICE COURTROOMS MODERATION

RFP Number: 31524C

7.0 SUBMISSIONS OF PROPOSALS

7.1 Proposals should provide straightforward, concise information that satisfies the requirements of

the “Proposal Contents” section below. Expensive bindings, color displays, and the like are not

necessary or desired. Emphasis should be placed on conformity to the RFP’s instructions and

requirements, and completeness and clarity of content.

7.2 The Proposer must submit its proposal in two parts on separate document formats, the technical

proposal and the cost proposal.

The Proposer must submit an electronic version of the entire proposal emailed to the

attention of the Court Procurement Officer. The files must be in PDF, Word, or Excel

formats.

7.3 Proposals must be received by the date and time listed on the coversheet of this RFP to:

Solicitationsmailbox@scscourt.org

7.4 Late proposals will not be accepted.

8.0 PROPOSAL CONTENTS

8.1 Technical Proposal: The following information must be included in the technical proposal. A

proposal lacking any of the following information may be deemed non-responsive.

a. The Proposer’s name, address, telephone and fax numbers, and federal tax identification

number. Note that if the Proposer is a sole proprietor using his or her social security

number, the social security number will be required before finalizing a contract.

b. Name, title, address, telephone number, and email address of the individual who will

act as the Proposer’s designated representative for purposes of this RFP.

c. For each key staff member: a resume describing the individual’s background and

experience, as well as the individual’s ability and experience in conducting the proposed

activities.

d. Names, addresses, and telephone numbers of a minimum of Two (2) clients for whom

the Proposer has conducted similar services. The COURT may check references listed

by the Proposer.

e. Proposed method to complete the work.

(1) See Attachment 9 for specifics on proposed method of work.

f. Acceptance of the Terms and Conditions.

(1) On Attachment 3, the Proposer must check the appropriate box and sign the form.

If the Proposer marks the second box, it must provide the required additional

materials. An “exception” includes any addition, deletion, or other modification.

(2) If exceptions are identified, the Proposer must also submit (i) a red-lined version of

the Terms and Conditions that implements all proposed changes, and (ii) a written

explanation or rationale for each exception and/or proposed change.

(3) Note: A material exception to a Minimum Term will render a proposal non-

responsive.

g. Certifications, Attachments, and other requirements.

(1) The Proposer must complete the General Certifications Form (Attachment 4) and

submit the completed form with its proposal.

(2) The Proposer must complete the Darfur Contracting Act Certification (Attachment

5) and submit the completed certification with its proposal.

(3) If Contractor is a California corporation, limited liability company (“LLC”), limited

partnership (“LP”), or limited liability partnership (“LLP”), proof that Contractor is in

good standing in California. If Contractor is a foreign corporation, (LLC, LP, or LLP,

GS-036 REV 02/26/18

Page 4 of 22

RFP Title: HALL OF JUSTICE COURTROOMS MODERATION

RFP Number: 31524C

and Contractor) conducts or will conduct (if awarded the contract) intrastate

business in California, proof that Contractor is qualified to do business and in good

standing in California. If Contractor is a foreign corporation, LLC, LP, or LLP, and

Contractor does not (and will not if awarded the contract) conduct intrastate

business in California, proof that Contractor is in good standing in its home

jurisdiction.

(4) Copies of the Proposer’s (and any subcontractors’) current business licenses,

professional certifications, or other credentials.

(5) Proof of financial solvency or stability (e.g., balance sheets and income statements).

(6) The Proposer must complete the Iran Contracting Act Certification (Attachment 7)

and submit the completed certification with its proposal.

(7) The Proposer must complete the Unruh Civil Rights Act and California Fair

Employment and Housing Act Certification (Attachment 8) and submit the completed

certification with its bid.

8.2 Cost Proposal. The following information must be included in the cost proposal.

a. A detailed line-item budget showing total cost of the proposed services.

b. A full explanation of all budget line items in a narrative entitled “Budget Justification.”

c. A “not to exceed” total for all work and expenses payable under the contract, if awarded.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any

article or product as a “loss leader” as defined in Section 17030 of the Business and Professions

Code.

9.0 OFFER PERIOD

A Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal due date. In the

event a final contract has not been awarded within this period, the COURT reserves the right to negotiate

extensions to this period.

10.0 EVALUATION OF PROPOSALS

At the time proposals are opened, each proposal will be checked for the presence or absence of the

required proposal contents.

The COURT will evaluate the proposals on a 100-point scale using the criteria set forth in the table

below. Award, if made, will be to the highest-scored proposal.

If a contract will be awarded, the COURT will post an intent to award notice at www.scscourt.org.

CRITERION

NOTE: THESE ARE SAMPLE CRITERIA. THE ACTUAL CRITERIA USED SHOULD

BE TAILORED TO THE SPECIFIC PROCUREMENT.

Quality of work plan submitted

MAXIMUM NUMBER OF

POINTS

Experience on similar assignments

Cost

Credentials of staff to be assigned to the project

Acceptance of the Terms and Conditions

Ability to meet timing requirements to complete the project

GS-036 REV 02/26/18

Page 5 of 22

Hall of Justice Courtrooms Moderation

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See Also

Bid #	Click to open	Title	Deadline	Additional Information
31524C	RFP	Hall of Justice Courtrooms Moderation	05/1/2024 at 3:00 p.m.	Request for proposal Attachment-Dept 23 Type 5 Attachment Dpet 24 Type 6 Attachment-Dept 25 Type 1 Attachment-Dept 26 Type 2 Attachment-Dept 27 Type 3 Attachment-Dept 30 Type 4