Design and Construction Administration Services for the Gwinnett County New Police Headquarters

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services
Posted Date:	Jan 17, 2024
Due Date:	Feb 16, 2024
Solicitation No:	RP006-24 INV
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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January 17, 2024

REQUEST FOR PROPOSAL

RP006-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified

consultants to provide Design and Construction Administration Services for the Gwinnett County New Police

Headquarters for the Department of Support Services.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number

and Company Name. Proposals will be received until 2:50 P.M. local time on Friday, February 16, 2023, at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia

30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened

and only names of submitting firms will be read at 3:00 P.M. A list of firms submitting proposals will be available

the following business day on our website www.gwinnettcounty.com.

A pre-proposal conference is scheduled for 10:00 A.M. on Thursday, February 1, 2023. at the Gwinnett County

Purchasing Division 2nd Floor, 75 Langley Drive, Lawrenceville, GA 30046 in the Dogwood Conference Room. All

consultants are urged to attend. Questions regarding proposals should be directed to Alexis Holland, Purchasing

Associate II, at alexis.holland@gwinnettcounty.com or by calling 770-822-8741, no later than 3:00 p.m. Tuesday,

February 6, 2024. Proposals are legal and binding upon the consultant when submitted. One unbound 8 ½” x

11” single sided marked “original”, five (5) exact copies minus the fee proposal, one (1) electronic copy on a flash

drive (labeled Technical), one (1) electronic copy of the cost proposal on a flash drive (labeled Financial) should

be submitted. Cost Schedule should be submitted in a separate sealed envelope.

Successful consultant will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of

A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject

any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies

submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Alexis Holland

Purchasing Associate II

The following pages should be returned as part of your proposal submittal:

Cost Schedule , Pages 11-12 (in a Separately sealed envelope)

Firm Information, Page 13

References, Pages 16-17

Ethics Affidavit, Page 43

Contractor Affidavit, Page 44

RP006-24

Page 2

Gwinnett County New Police Headquarters – Design Request for Proposal

INTRODUCTION

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals for Design

and Construction Administration Services for a New Police Headquarters from qualified Consultants

with experience in design and engineering. This facility is located at 800 Hi Hope Rd, Lawrenceville,

Georgia. The Consultant and the Consultant’s Engineers shall be licensed to practice architecture and

engineering in the State of Georgia. The construction delivery method is anticipated to be Construction

Management At-Risk but due to unforeseen conditions, could be subject to change.

The following two options are to be considered as the design intent of this project:

Option A - New multi-story headquarters and new parking structure. Although Option A has not been

programmed, the new facility is expected to be approximately 130,000 square feet and include a

parking structure for approximately 575 vehicles. This option will be required to be designed and

constructed to meet LEED Certified requirements. Final facility size and parking requirements will be

based on accepted programming information and efforts included in this PROPOSAL. Consultant is to

remain in strict adherence to the available budget for construction.

Option B - Phased renovation of the existing 68,456 square feet facility with the addition of a new

63,750 square feet multi-story addition (approximately), and new parking structure for 575 vehicles.

The addition and renovation will be required to be designed and constructed to meet LEED Certified

requirements. Final facility size and parking requirements will be based on accepted programming

information and efforts included in this proposal. Consultant is to remain in strict adherence to

available budget for construction.

More information on the proposed project, the County’s objectives with the project, the character of

the project site, and the development budget are contained in Section II, Background Information and

Project Description, and the Appendices for the Request for Proposal. The Scope of Work expected

under the resultant contract is outlined in Section III and described more fully in the Sample

Agreement. Proposal Submission Instructions are detailed in Section IV; and the contract award will

follow the procedures outlined in Section V, Selection Procedures. The proposal evaluation will be

based on criteria described in Section V and will be by the Selection Committee described therein.

Administration of the contract will be the responsibility of the Facility Construction Division of the

Department of Support Services.

II. BACKGROUND INFORMATION AND PROJECT DESCRIPTION

A. PROJECT BACKGROUND

The Gwinnett County Police Headquarters was originally constructed in the early 1970s as two

separate structures with brick veneer, concrete masonry backup, and minimal exterior fenestration.

An addition was constructed in 1988, extending the main level and incorporating a second level to the

building, thereby connecting the two buildings. The main floor footprint is approximately 56,027 gross

square feet and the upper-level footprint is approximately12,429 gross square feet.

In 2019, the County commissioned a Needs Assessment and Headquarters Campus Master Plan

which defined the long-term needs of the Gwinnett County Police Department (GCPD) Headquarters

campus. The original building structures still stand today as part of the GCPD Headquarters. However,

a shift in functional and security parameters, as well as departmental growth, has brought into

question the viability of the existing structures to continue to meet the future goals and objectives of

the GCPD.

RP006-24

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The primary goal of the GCPD is consolidation. The department has outgrown available space and has

been forced to house many functions, such as detectives and specialty teams, outside the

Headquarters Campus. The current headquarters facility does not allow for the consolidation of GCPD

administrative functions and command staff.

As a result, a new square feet multi-story headquarters and new vehicle parking structure, or the

renovation of the existing facility renovation with a multi-story addition and new parking structure has

been approved as part of the SPLOST 2023 referendum.

B. PROJECT DESCRIPTION

1. Basic Program

As noted above, a limited preliminary “space needs” analysis has been developed for the

facility. The selected Consultant’s responsibility will be to thoroughly assess the needs of the

County functions and prepare a detailed and complete Space Program and Plan that will be

the basis of the facility’s design. In summary, this report recommends two options, Option A –

a new multi-story 130,000 square feet and a parking structure for approximately 575 vehicles:

or Option B – the phased renovation of the existing 68,456 square feet facility renovation with

an approximate 63,750 square feet multi-story addition, and new parking structure for

approximately 575 vehicles. Other approaches and combinations of renovation and new

construction will be considered by the County as part of the project planning efforts following

a completed and accepted programming effort.

The summary of goals are as follows:

1. Consolidation of all GCPD section and staff at a single location, with the exception of Training, Uniform

Patrol, and other sections neither located, nor anticipated to be located, at Headquarters site

2. Adequate and secure separation between the public and GCPD staff, both internally and externally

3. Increased efficiency of operations, through inter-departmental connectivity offered by a new central

facility

4. Adequate and secure parking and circulation for GCPD personnel, separate from the public parking

5. Adequate office space to support current and future staff which is flexible and adaptable as the needs

of the GCPD continue to evolve and grow in the future

6. Enhanced customer and community service

7. Maintain operations of the GCPD Headquarters and Police Annex Facility during all phases and

activities associated with construction

2. Electronic Systems and Building Controls

It is essential that the electronic systems and building controls are integrated. The facility shall

be provided with card access entry controls in the secured areas, as well as CCTV in the

secured areas.

3. Construction Delivery Method

The construction delivery method is anticipated to be Construction Management At-Risk but

due to unforeseen conditions could be subject to change.

4. Existing Conditions

The County will make available drawings of the existing facility for proposing firms to review. These

drawings will be available for review in the Gwinnett County Purchasing Division office at 75 Langley

Drive, 2nd Floor, Lawrenceville, Georgia 30046.

RP006-24

Page 4

C. BUDGET ESTIMATE

The proposed Construction Budget for the project, on which the Consultant should base its proposal,

is $78.75MM, and is outlined in Appendix D. This includes all associated demolition, sitework,

utilities, renovation, and/or new construction, furniture (to be purchased by owner), along with costs

for selected phasing approach and contractor’s general condition and fee. The Consultant’s fee will

be adjusted accordingly based on the option selected by the County for the Program and Schedule

of the project.

D. LEED REQUIREMENT

The project will be required to be designed and constructed in a manner that incorporates regionally

and programmatically appropriate sustainable design strategies, both passive and active, and

achieves a LEED certified rating. The target certifications are defined under the U.S. Green Building

Council’s Leadership in Energy and Environmental Design rating system, (LEED). Certification shall

be based on the LEED NC scorecard for the expansion and LEED EB scorecard for the existing

building if Option B is selected.

E. DELIVERY SCHEDULE REQUIREMENT

1. Overall design programming to final will not exceed 450 calendar days, unless

extension is approved is approved by the County in writing due to phasing approach of

the project.

2. Programming: All activities associated with programming shall be complete 60

calendar days following issue of Notice to Proceed (NTP) for programming and design

services. Programming shall involve meetings with County staff, iterative review of

progress and deliverables, associated modifications, and delivery of final project

program within the time specified. See section 2.2 of Sample Agreement –for full

description of services.

3. Schematic Design: All activities associated with schematic design shall be complete

within 120 calendar days of Notice to Proceed (NTP) for design start. See section 2.3

of Sample Agreement –for full description of services.

4. Design Development: All activities associated with design development shall be

complete within 120 calendar days of Notice to Proceed (NTP) for design start. See

Section 2.4 of Sample Agreement –for full description of services.

5. Construction Documents: All activities associated with construction documents shall

be complete within 150 calendar days of Notice to Proceed (NTP) for design start. See

section 2.5 of Sample Agreement –for full description of services.

6. Permitting/Final Construction Documents: Consultant is responsible for providing all

services necessary to obtain permits for site development and building construction,

including FM Global reviews, and shall incorporate the design requirements of

governmental authorities having jurisdiction over the Project into the Construction

Documents. See section 2.5 of Sample Agreement –for full description of services.

RP006-24

Page 5

III. SCOPE OF WORK

The Scope of Work for the Consultant under this Request for Proposal includes the following

services: Programming, Space Planning, Schematic Design, Design Development, Preparation

of Construction Documents, Bidding Assistance, and Construction Administration. The

Consultant is expected to provide all Architecture, Engineering, and other Consultant and

Specialty services necessary to plan, design and administer construction of this size and

scope. These services shall include but not necessarily be limited to: Programming; Space

Planning; Architecture; Interior Design; Civil, Structural, Mechanical, Electrical, Plumbing, and

Fire Protection Engineering; Specialty Engineering Services; services related to landscape

architecture; specification of loose furniture and furnishings; signage and graphics design;

telecommunications design; and cost estimating. The Consultant’s services are described at

length and in detail in the Sample Agreement attached. All proposing Consultants are urged to

read this Agreement (and the Project Description) carefully, for they establish the Scope of

Services that is agreed to in submitting a proposal to the County under this Request for

Proposal. Moreover, any exceptions taken by the proposing consultant to this Agreement will

be evaluated as a factor in the selection process.

IV. PROPOSAL SUBMISSION INSTRUCTIONS

A. GENERAL REQUIREMENTS

Individuals, firms and businesses seeking an award of a Gwinnett County contract may not

initiate or continue any verbal or written communications regarding a solicitation with any

County officer, elected official, employee or other County representative without permission of

the Purchasing Associate named in the solicitation between the date of the issuance of the

solicitation and the date of the final contract award by the Board of Commissioners. Violations

will be reviewed by the Purchasing Director. If determined that such communication has

compromised the competitive process, the offer submitted by the individual, firm or business

may be disqualified from consideration for award. This is to ensure that all prospective

respondents have the same level of knowledge relative to the project as well as ensuring the

additional data is made available to all proposers.

All questions or requests for additional information shall be addressed Alexis Holland,

Purchasing Associate II, at alexis.holland@gwinnettcounty.com by the deadline stated in the

invitation.

Design and Construction Administration Services for the Gwinnett County New Police Headquarters

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