Central Children¡¯s Storytime Room Remodel

Agency:	City of Berkeley
State:	California
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 27, 2024
Due Date:	Apr 4, 2024
Solicitation No:	24-11369-C
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Finance Department

General Services Division

REQUEST FOR PROPOSALS (RFP)

Specification No. 24-11369-C

FOR

Central Children’s Storytime Room Remodel

PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The Berkeley Public Library is soliciting written proposals from qualified firms or individuals experienced in work

with library remodeling and construction to aid in the execution of a set of construction design documents to effect a

remodel of the Central Children’s Storytime Room located on the 4th floor of the Berkeley Public Library’s Central

Library at 2090 Kittredge Street, Berkeley, CA 94704.

As a Request for Proposal (RFP) this is not an invitation to bid and although price is very important, other factors

will be taken into consideration.

The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached). Proposals

must be received no later than 2:00 pm, on Thursday, March 28, 2023. Proposals are to be sent via email with

the “Central Children’s Storytime Room Remodel” and Specification No 24-11369-C clearly indicated in the

subject line of the email. Please submit one (1) PDF of the proposal. Corresponding pricing proposal shall be

submitted as a separate document.

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

purchasing@berkeleyca.gov

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not

conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City

to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of

proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to

not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer

has read the RFP and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact, Henry Bankhead, Deputy

Director of Library Services, via email at hbankhead@berkeleyca.gov no later than Friday, March 15. Answers

to questions will not be provided by telephone or email. Answers to all questions or any addenda will be posted on

the City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov). It is the vendor’s

responsibility to check this site. For general questions concerning the submittal process, contact purchasing at 510-

981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

Darryl Sweet, General Services Manager

2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903

E-mail: purchasing@berkeleyca.org Website: cityofberkeley.info/finance/

City of Berkeley

Specification No. 24-11369-C

Central Children’s Storytime Room Remodel

BACKGROUND /SUMMARY/or INTRODUCTION

Page 2 of 22

Release Date 3/01/2024

LIBRARY SYSTEM BACKGROUND

Berkeley Public Library’s current mission statement is, “We believe free, universal access to information is

fundamental to a healthy democracy and that reading and learning are key to a well-lived life. The Berkeley Public

Library is a trusted hub of reading, learning, and community engagement.”

The Berkeley Public Library (BPL) has served the people of Berkeley since 1893 and is one of the most heavily used

public libraries in California. The Library is supported by a $25,060,391 budget and 144 staff members. The Library

provides access to collections of physical and electronic books, music, articles, and films; offers cultural and learning

experiences for community members; provides access to spaces for studying, meeting with others and develops

opportunities for community engagement and skill sharing. The Library has five (5) facilities, the Central Library in

downtown Berkeley and four neighborhood branches: Claremont, North, Tarea Hall Pittman South, and West

branches. The Tarea Hall Pittman South facility includes the Tool Lending Library that provides access to a wide

range of borrowable household tools. Although hours vary between the Central Library and the branches, Berkeley

Public Library generally offers services seven days a week with some temporary scheduling changes in place due to

pandemic impacts.

In 1980, Berkeley citizens passed a special tax to exclusively fund the yearly budget of the Berkeley Public Library.

This tax includes a cost-of-living adjustment. The tax revenue continues generates over $20 million a year.

CITY OF BERKELEY

Known around the globe as a center for academic achievement, scientific exploration, free speech and the arts, the

City of Berkeley is renowned for its green space, mild weather, and world-class cultural life. International shopping

districts, outstanding restaurants, cutting-edge environmental organizations, art galleries, theaters, museums,

Berkeley City College and the University of California at Berkeley all add to the City’s uniquely diverse and

culturally rich atmosphere. Residents are highly educated and ethnically, economically, socially and politically

diverse.

Berkeley is noted for its activism and community involvement. Berkeley is a thriving creative environment, with

more than 100 cultural arts organizations including the Berkeley Art Museum & Pacific Film Archive, Black

Repertory Group Theater, Berkeley Art Center, Berkeley Repertory Theatre, and Aurora Theatre Company.

Incomparable weather, 50+ public parks, miles of bike lanes and walking trails, a public marina, Lake Anza in Tilden

Park, and the Botanical Garden at UC Berkeley (with 34 acres of plants from all over the world) are all resident

favorites.

Berkeley Unified School District educates more than 9,400 students in 11 public elementary schools, 3 middle

schools, one comprehensive high school, and one alternative high school. The district has 3 preschool facilities and

an Adult School serving several thousand students.

While the Bay Area is home to the world’s leading technology companies and the University of California, Berkeley

represent significant economic influences in our community and the city (and surrounding area) is characterized by

a high cost of living, the City of Berkeley experiences disparity in socioeconomic levels that include a poverty rate

of 17.8%.

Berkeley’s Diversity Index, (the likelihood that two people chosen at random will be from different ethnic groups)

increased from 64% in 2010 to 68% in 2020. Berkeley’s population, approximately 124,000 people, has grown by

10% since 2010. According to 2020 U.S. Census Bureau data, the percentage of Hispanic and Asian residents

increased as white and Black/African American populations decreased. Berkeley has seen its density increase by 11%

increase as of 2020, which is a measure of the city’s population divided by its land area. Here are two links that

provide more information about the demographics of the City of Berkeley.

RFP Revised

City of Berkeley

Specification No. 24-11369-C

Central Children’s Storytime Room Remodel

Page 3 of 22

Release Date 3/01/2024

https://www.berkeleyside.org/2021/08/13/2020-census-berkeley-is-denser-and-more-diverse-than-it-was-10-years-

ago

https://www.census.gov/quickfacts/berkeleycitycalifornia

BPL libraries are community gathering places for people with many backgrounds, values, interests, and challenges.

BPL not only serves the residents of Berkeley but also any resident of California because Californians are eligible

for free library cards. Predominant social concerns, in the city, include access to affordable housing and homelessness,

which are also reflected in libraries. Gentrification continues to be a critical issue, as does reimagining public safety

and police reform. Berkeley residents and local government are highly focused on climate change and addressing

environmental sustainability through local and collective action. The intended outcome for the new Storytime Room

is to provide a welcoming environment for all in the community.

BOARD OF LIBRARY TRUSTEES

The Berkeley Public Library is administered by a Board of Library Trustees [BOLT], the only appointed

administrative Board in the City. The Board consists of five Berkeley residents; one member of the Board must also

be a member of the City Council.

The Berkeley Public Library is nearing the end of its strategic planning initiative to better serve community needs as

we look to the future and is working with the Pivotal Group to complete the strategic planning process.

More information about the Library System is available through the Library’s website at:

https://www.berkeleypubliclibrary.org

ADDITIONAL INFORMATION

Please find attached to this RFP the following documents:

Berkeley Public Library Children's Storytime Room Construction Document Set

Anderson Brulé Architects, Inc.

325 South First Street, 4th Floor, San Jose, CA 95113 (March 2023)

II. SCOPE OF SERVICES

The term of the proposed contract:

June 1, 2024 – June 1, 2025

June 30, 2025

Work Performed

Final deliverables submitted

Summary of Deliverables

Project description:

A non-structural interior renovation and tenant improvement project in the children's collection room and story time

room on the fourth floor of the Berkeley Public Library’s Central Library as specified in the Berkeley Public Library

Children's Storytime Room Construction Document Set created by Anderson Brulé Architects, Inc. 325 South

First Street, 4th Floor, San Jose, CA 95113 (March 2023).

1. Selective demolition and replacement of existing interior floor and wall finishes.

2. New casework to accommodate storage needs of story time room.

3. Sealing of decommissioned (e) fireplace and converting to seating in compliance with applicable CA

Building codes and as defined in the attached

Berkeley Public Library Children's Storytime Room Construction Document Set

• Occupancy Type: a-3

• Construction Type: Type ii-a

RFP Revised

City of Berkeley

Specification No. 24-11369-C

Central Children’s Storytime Room Remodel

Page 4 of 22

Release Date 3/01/2024

Applicable Codes

• 2019 California residential code (crc),

• 2019 California mechanical code (cmc),

• 2019 California plumbing code (cpc),

• 2019 California electrical code (cec)

Fire sprinkler system:

Provide an approved fire sprinkler system design and modify existing sprinkler system to conform to national fire

protection association (NFPA) standard #13d and local ordinances throughout all modified portions of the building.

General Requirements:

1. Contractor shall at all times observe and comply with and shall cause all agents and employees to observe

and comply with all such laws, ordinances, regulations, orders and decrees, including all provisions of the

Occupational Safety and Health Act of 1979 and all amendment thereto, an all applicable federal, state,

municipal and local safety regulations.

2. All work which is defective in its implementation or deficient in any of the requirements of these

specifications, shall be remedied, or removed and replaced by the Contractor in an acceptable manner, and

no compensation will be allowed for such correction.

3. Remove all waste and debris from the area of work.

4. Coordinated inspection will be scheduled between the contractor (s) and the City’s Project Manager to

discuss project site goals and to determine project completion. Inspections will be scheduled at:

a. Prior to the start of the project.

b. Monthly during the duration of the project

c. At the completion of the project.

Facilities the City will provide to proposer:

Access to Berkeley Public Library (BPL) staff, locations, virtual meeting space and physical meeting space.

Performance of Services:

Services will be performed in-person, at Berkeley Public Library at 2090 Kittredge St Berkeley, CA 94704.

Payment:

The contractor will complete all services listed as specified in the Berkeley Public Library Children's Storytime Room

Construction Document Set created by Anderson Brulé Architects, Inc. 325 South First Street, 4th Floor, San Jose,

CA 95113 (March, 2023) for an agreed upon amount of payment, with any amendments or additional work mutually

agreed upon in writing between the contractor and the BPL’s Director of Library Services.

Work should be completed by April 1, 2025

III. SUBMISSION REQUIREMENTS

All proposals shall include the following information, organized as separate sections of the proposal. The proposal

should be concise and to the point.

1. Contractor Identification:

Provide the name of the firm, the firm's principal place of business (see section VII, F. – Local Vendor

Preference), the name and telephone number of the contact person and company tax identification number.

RFP Revised

City of Berkeley

Specification No. 24-11369-C

Central Children’s Storytime Room Remodel

Page 5 of 22

Release Date 3/01/2024

2. Client References: (3-5 References is customary)

Provide a minimum of 3 client references. References should be California cities or other large public sector

entities. Provide the designated person's name, title, organization, address, telephone number, and the project(s)

that were completed under that client’s direction. Please include examples of projects/deliverables completed

under client’s direction.

3. Price Proposal:

The proposal shall include pricing for all services. Pricing shall be all inclusive unless indicated otherwise. Pricing

proposals shall be a separate document. The Proposal shall itemize all services, including hourly rates for all

professional, technical and support personnel, and all other charges related to completion of the work shall be

itemized. Evaluation of price proposals are subject to the local vendor business preference (see section VII.F.)

4. Contract Terminations:

If your organization has had a contract terminated in the last five (5) years, describe such incident.

Termination for default is defined as notice to stop performance due to the vendor’s non-performance or poor

performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor,

or (b) litigated and such litigation determined that the vendor was in default.

Submit full details of the terms for default including the other party’s name, address, and phone number. Present

the vendor’s position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the

proposal on the grounds of the past experience.

If the firm has not experienced any such termination for default or early termination in the past five (5) years, so

indicate.

5. (Other submission requirements needed to evaluate proposals and determine if contractor is qualified to do

project.)

RFP Revised

Central Children¡¯s Storytime Room Remodel

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