ADMINISTRATIVE HEARING OFFICER FOR CANNABIS BUSINESS PERMITTING PROCESS

Agency:	City of Santee
State:	California
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 561110 - Office Administrative Services
Posted Date:	Feb 16, 2024
Due Date:	Mar 18, 2024
Solicitation No:	RFP# 23/24-40033
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REQUEST FOR PROPOSALS

For

ADMINISTRATIVE HEARING OFFICER FOR CANNABIS

BUSINESS PERMITTING PROCESS

RFP Issued | February 16, 2024

RFP # | 23/24-40033

Proposals Due | March 18, 2024 at 5:00 pm

City of Santee

10601 Magnolia Avenue • Santee, CA 92071

(619) 258-4100

www.CityofSanteeCA.gov

This Page Intentionally Left Blank

RFP – Administrative Hearing Officer for Cannabis Business Permitting Process

CITY OF SANTEE

REQUEST FOR PROPOSALS

ADMINISTRATIVE HEARING OFFICER FOR

CANNABIS BUSINESS PERMITTING PROCESS

TABLE OF CONTENTS

1. RFP Overview .................................................................................................................... 3

1.1 Purpose of RFP ........................................................................................................ 3

1.2 RFP Timeline ............................................................................................................ 4

1.3 RFP Coordination ..................................................................................................... 5

1.4 Proposal Preparation Costs ...................................................................................... 5

1.5 RFP Amendment and Cancellation ........................................................................... 5

1.6 Questions Pertaining to the RFP............................................................................... 6

1.7 Proposal Submittal.................................................................................................... 6

1.8 Public Records Law .................................................................................................. 7

2. Scope of Services............................................................................................................... 7

3. Proposal Submission Requirements ................................................................................... 7

3.1 General Instructions.................................................................................................. 7

3.2 Proposal Format ....................................................................................................... 8

3.3 Cover Letter.............................................................................................................. 8

3.4 Table of Contents ..................................................................................................... 9

3.5 Section 1 – Executive Summary ............................................................................... 9

3.6 Section 2 – Qualifications and Experience ................................................................ 9

3.7 Section 3 – Resume ................................................................................................10

3.8 Section 4 – References ...........................................................................................10

3.9 Section 5 – Proposed Services ................................................................................10

3.10 Section 6 – Schedule of Rates and Fees .................................................................10

4. Proposal Evaluation and Selection Process.......................................................................10

4.1 Proposal Review......................................................................................................10

4.2 Proposal Evaluation and Selection Process.............................................................11

5. General Conditions ............................................................................................................12

5.1 Public Records ........................................................................................................12

5.2 Addenda ..................................................................................................................13

5.3 Equal Opportunity ....................................................................................................13

5.4 Right to Cancel ........................................................................................................13

5.5 Conflict of Interest....................................................................................................13

5.6 Insurance Requirements..........................................................................................13

5.7 Business License.....................................................................................................14

6. General Requirements.......................................................................................................14

6.1 Collusion..................................................................................................................14

6.2 Gratuities .................................................................................................................14

6.3 Required Review and Waiver of Objections by Proposers .......................................14

6.4 Nondiscrimination ....................................................................................................15

6.5 Proposal Withdrawal................................................................................................15

6.6 Proposal Errors........................................................................................................15

6.7 Incorrect Proposal Information .................................................................................16

6.8 Prohibition of Proposer Terms and Conditions.........................................................16

6.9 Assignment and Subcontracting ..............................................................................16

6.10 Right to Refuse Personnel .......................................................................................16

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RFP – Administrative Hearing Officer for Cannabis Business Permitting Appeals Process

6.11

6.12

6.13

6.14

6.15

6.16

6.17

6.18

6.19

6.20

6.21

6.22

6.23

Proposal of Additional Services ...............................................................................16

Licensure .................................................................................................................16

Conflict of Interest and Proposal Restrictions...........................................................17

Contract Negotiations ..............................................................................................17

Execution of Contact................................................................................................17

Right of Rejection ....................................................................................................17

Disclosure of Proposal Contents..............................................................................18

Proprietary Information ............................................................................................18

Severability ..............................................................................................................19

RFP and Proposal Incorporated into Final Contract .................................................19

Proposal Amendment ..............................................................................................19

Consultant Participation ...........................................................................................19

Rights of the City .....................................................................................................19

Attachment ‘A’ – Professional Services Agreement

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RFP – Administrative Hearing Officer for Cannabis Business Permitting Appeals Process

1. RFP Overview

1.1 Purpose of RFP

• The City of Santee, hereinafter referred to as “City”,

is seeking proposals (“Proposals”) from qualified

individuals to serve as a contract Administrative

Hearing Officer for appeals to the cannabis

business permitting process in the City. The

successful applicant selected by the City will be

awarded a two-year agreement.

• This Request for Proposals (“RFP”) describes the

required qualifications, scope of services, the

selection process, and the minimum information

that must be included in the Proposal. Failure to

submit information in accordance with the RFP

requirements and procedures may be cause for

disqualification.

• Proposers must meet the Minimum Qualifications

to be considered for the RFP.

• Minimum Qualifications:

• Be an attorney in good standing with the State Bar

of California

• Have at least 5 years of experience in municipal law

• Have previous experience as an administrative

hearing officer for appeals to a cannabis permitting

process

• Be able to conduct hearings virtually, or at Santee

City Hall located at 10601 N. Magnolia Ave,

Santee, CA 92071.

• Interested parties shall submit a Proposal Submittal

(See Section 1.7) to display the capabilities in

providing these services per the specifications

outlined in this RFP. Based on this RFP, the City

intends to select one individual for agreement

negotiations. If the City is unable to reach an

agreement with the selected individual, then the

City has the option to negotiate with another.

Award of the contract, if any, will be to the individual

whose professional qualifications, experience, and

proposed work plan demonstrates that the

individual will competently satisfy the requirements

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RFP – Administrative Hearing Officer for Cannabis Business Permitting Appeals Process

ADMINISTRATIVE HEARING OFFICER FOR CANNABIS BUSINESS PERMITTING PROCESS

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