| X -- Hotel Conference Facilities, Meals and Lodging Availability for the NIST Federal Computer Security Managers Forum (Two-Day Conferen... |
| Program Summary |
 |
| Title: |
X -- Hotel Conference Facilities, Meals and Lodging Availability for the NIST Federal Computer Security Managers Forum (Two-Day Conference) to be held June 3-4, 2008 or June 4-5, 2008 |
| GovCB Opps ID : |
ADP11994067470000892 |
| Document Type: |
Combine Solicitation |
| FSC Code: |
X - Lease or Rental of Facilities
|
| NAICS Code: |
721110 - Hotels (except Casino Hotels) and Motels |
| Solicitation No.: |
SB1341-08-RQ-0033 |
| Source: |
http://www2.fbo.gov/spg/DOC/NIST/AcAsD/SB1341%2D08%2DRQ%2D0033/Combine%20Synopsis%5FSoli... |
Place of
Performance: |
Address: 100 Bureau Drive Gaithersburg, MD Postal Code: 20899 Country: UNITED STATES
|
Posted Date:
|
Jan 03, 2008 |
| Last Update: |
Jan 03, 2008 |
| Due Date: |
Jan 18, 2008 |
|
| Description |
|
General Information
| Document Type: |
Combine Solicitation |
| Solicitation Number: |
SB1341-08-RQ-0033 |
| Posted Date: |
Jan 03, 2008 |
| Original Response Date: |
Jan 18, 2008 |
| Current Response Date: |
Jan 18, 2008 |
| Original Archive Date: |
Jan 22, 2008 |
| Current Archive Date: |
Jan 22, 2008 |
| Classification Code: |
X -- Lease or rental of facilities |
| Naics Code: |
721110 -- Hotels (except Casino Hotels) and Motels |
Contracting Office Address
Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, MD, 20899-1640, UNITED STATES
Description
DESCRIPTION: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Parts 12 and 13, as supplemented with additional information included in this notice.
THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.
This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-22.
The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a size standard of $6.5 million.
The U.S. Department of Commerce (DOC), National Institute of Standards and Technology (NIST), has a requirement for conference space, facilities including audio visual equipment and associated incidental meals for the NIST Federal Computer Security Managers Forum to be held in Montgomery County, MD for a two-day period in June 2008 (June 3 through 4, 2008 or June 4 through 5, 2008). The quote shall designate which time period. To be eligible to be considered for award for this procurement, the Offeror must be within a five minute walk of one of the following Washington DC Metro Stops: White Flint, Rockville, or Twinbrook on the Red Line. The Offeror shall provide ample free parking (at least 75 spots) for the attendees who will drive and have availability of a block of 10 sleeping rooms for the specified dates.
Contract line item numbers (CLINS) and related requirements for this RFQ are as follows:
CLIN 0001: CONFERENCE SPACE FOR TWO-DAY PERIOD; QUANTITY: 1; UNIT: LOT
The Contractor shall provide conference space that meets or exceeds the following minimum requirements:
(1) Meeting room with amphitheater seating, with workstations large enough to hold up to 130 attendees (to be available from 8:00am to 5:00pm). Workstations must have power outlet, Internet access and telephone outlet.
(2) Separate lunch room to accommodate up to 130 people
-OR-
(1) Meeting room with classroom style seating (with no obstructions in the room, i.e. pillars, poles, etc.) with access to power outlet, Internet access, and telephone outlet for up to 130 attendees.
(2) Separate lunch room to accommodate up to 130 people
CLIN 0002: AUDIO VISUAL EQUIPMENT FOR TWO-DAY PERIOD; QUANTITY: 1; UNIT: LOT
The Contractor shall provide the following audio visual equipment: (1) LCD Projector; (2) 10? Screen; (3) Podium; (4) Wireless Lavalier Microphone; (5) Three (3) Tabletop Microphones; (6) Mixer; (7) Internet access; and, (8) technical support as necessary through the duration of the meeting.
CLIN 0003: FOOD AND BEVERAGE FOR ALL ATTENDEES FOR TWO-DAY PERIOD; QUANTITY: 1; UNIT: LOT
The Contractor shall provide for all attendees (estimated to be 130 people) at the conference on June 3-4, 2008 or June 4-5, 2008 the following: a continental breakfast buffet; mid-morning coffee and cold beverage service; lunch buffet at noon to be served in a separate room; and mid-afternoon coffee break with refreshments.
Note: Although a block of 10 sleeping rooms is required, lodging services are explicitly excluded from this RFQ. Only CLINS 0001, 0002, and 0003 are being procured under this RFQ.
The Government intends to award a firm fixed price purchase order resulting from this solicitation to the responsible Offeror whose quote confirming to the RFQ provides the best value to the government based on information provided in response to this RFQ, price and other factors considered. The Government will evaluate quotations based on the following evaluation criteria. The resulting purchase order shall be negotiated on a fixed price basis. The award shall be made on a best value basis. The best value evaluation factors while relatively equal are listed in order of importance, include the following: 1) Approach - The likelihood of effectively meeting the requirements; 2) Past Performance - The relevance and quality of prior performance; and 3) Price - The amount, realism and consistency of the evaluated price. The evaluation shall be based on use of the adjectival scheme as follows: Outstanding (O) - Conspicuously striking in eminence; Excellent (E) - Very good of its kind; eminently good, superior or first class; Good (G) - Beneficial and worthwhile; sound and valid; Adequate (A) - Reasonably sufficient and suitable; Marginal (M) - Minimally suitable at the lower limit; Unsatisfactory (U) - Not acceptable, not adequate to carry out. The solicitation document and incorporated clauses are those in effect through Federal Acquisition Circular Number 2005-20.
Offerors must provide a list of at least three (3) references to whom the same or similar products/services has been provided.
*** The full text of a FAR provision or clause may be accessed electronically at http://acquisition.gov/comp/far/index.html. ***
*** The following provisions apply to this acquisition: 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offerors Representations and Certifications- Commercial Items. ***
*** Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
***The following clauses apply to this acquisition: 52.204-7 Central Contractor?s Registration (CCR) Database; 52.211-5 Brand Name or Equal; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items including subparagraphs:
(3) 52.219-4, Notice of Price Evaluation Preferences for HUBZone Small Business Concerns (if the offeror elects to waive the preference, it shall so indicate in it?s offer); (7) 52.219-8, Utilization of Small Business Concerns;
(16) 52.222-3, Convict Labor;
(17) 52.222-19 Child Labor - Cooperation With Authorities And Remedies;
(18) 52.222-21, Prohibition of Segregated Facilities;
(19) 52-222-26, Equal Opportunity;
(20) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans;
(21) 52.222-36, Affirmative Action for Workers with Disabilities;
(22) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans;
(23) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Feeds (Dec 2004) (E.O. 13201);
(27) 52.225-3, Buy American Act Free Trade Agreement Israeli Act (NOV 2006);
(29) 52.225-13 Restriction on Certain Foreign Purchases;
(35) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm. ***
Offerors shall read FAR 52.212-1 and submit their quote in accordance with paragraph (b) of that provision. EACH SUBMITTED QUOTE SHALL ADDRESS ITEMS (1) THROUGH (11) OF FAR 52.212-1(B). PRICING SHOULD BE INCLUDED AS A SEPARATE DOCUMENT FROM ALL OTHER QUOTATION DOCUMENTS. Pricing must be broken down for CLIN 0001, CLIN 0002 and CLIN 0003 separately, as noted above, and shall exclude taxes since the Federal Government is exempt from state taxes. All proposed pricing, to include audio-visual equipment must be included. Each proposal should include at a minimum the following information to be considered: (1) costs per person for meal charges; (3) If proposed pricing is submitted on a per person cost inclusive of all costs, a structured pricing breakdown of the per person cost should be submitted supporting the per person pricing quoted; (4) a sample menu plan as to the types of meals that will be offered to the attendees; (5) literature documenting the amenities that are available for the attendees; (6) information establishing the location: address of the facility being proposed and (7) Past performance references which must include the company/organizations name, contact person, phone number, and e-mail address.
IN SUBMITTING A QUOTATION, THE OFFEROR AGREES TO HOLD ALL ROOMS AND FACILITIES IN RESERVE AT NO COST TO THE GOVERNMENT THROUGH AT LEAST FEBRUARY 15, 2008 TO ALLOW THE GOVERNMENT TO EVALUATE ALL QUOTATIONS AND MAKE AN AWARD DECISION.
The terms and conditions of the resultant purchase order will include FAR clause 52.212-4 and FAR clause 52.212-5, with the same fill-ins as indicated in this RFQ. If any additional documentation is required by the Offeror to be executed, then it will be considered an Addendum to the purchase order, and any conflicts in terms and conditions between the purchase order and that Addendum shall be governed by paragraph (s), Order of precedence, in FAR clause 52.212-4. The National Institute of Standards and Technology reserves the right to negotiate the term of any proposed addendum.
All questions regarding this Request for Quote shall be provided in writing via e-mail to the Contract Specialist, January Magyar, at January.magyar@nist.gov not later than January 10, 2008. All quotes shall be provided not later than 3:00pm January 18, 2008.
The Offeror shall email their quote to January.magyar@nist.gov, so that it is received by the response date for this RFQ. The quotation may be submitted in one or more of the following formats: Microsoft Word, Microsoft Excel and/or Adobe .pdf. Alternatively, Offerors may submit their quote by fax to Mrs. January Magyar at fax (301) 975-6319; that fax must be received by the response date for this RFQ. It is the responsibility of the contractor to confirm NIST's receipt of quote. Each quote shall include sufficient data to allow the Government to determine the amount, realism and consistency of the fixed price. Award shall be made to the responsible contractor that offers the best value to the Government. The Government shall not be liable for any costs incurred in response to this request. The Government reserves the right to make a single award, multiple awards, or no award as a result of this RFQ.
Point of Contact
January Magyar, Contract Specialist, Phone 301-975-8801, Fax 301-975-8884, Email january.magyar@nist.gov - Mario Checchia, Contract Specialist/Contracting Officer, Phone 301-975-8407, Fax 301-975-2541, Email mario.checchia@nist.gov
Place of Performance
| Address: |
100 Bureau Drive
Gaithersburg, MD |
| Postal Code: |
20899 |
| Country: |
UNITED STATES |
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