Added: Jun 05, 2008 3:26 pm
This is a combined synopsis/solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number W911RZ-08-T-0119 in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-18 effective July 5, 2007. The North American Industrial Classification System (NAICS) number is 721110 and the business size standard is $6.5M. The proposed acquisition is reserved for 100% Small Business.
LINE ITEM/DESCRIPTION: Hotel Room accommodations and conference facilities IAW CLIN items listed below. Facility shall have a 3-star or better rating and shall be located in Albuquerque, New Mexico. Facility must include conference room and lodging capability for 75 personnel with restaurant to satisfy conference meal requirement as set below. Hotel shall meet the following qualifications:
1) Must have on site night security personnel and security cameras 24 hours a day
2) Must be FEMA certified
3) Must be a member of the Hotel/Motel Association
4) Must be a member of the Albuquerque Chamber of Commerce
5) Must be a member of the Hispano chamber of Commerce
6) Must be a member of the Albuquerque Convention and Visitors Center
7) Must have dining room/facilities on premises
Line Item Description Quantity Unit
0001 Conference Room for general sessions for 3- 7 August, 2008; shall be large enough for 75 people; room shall be available from 7:00 A.M. 8:30 P.M. each day; must allow use of military work dog in the room for conference security demonstration and examination 1 each
0002 On-call Shuttle service from the Albuquerque airport to the facility on 3 August and 8 August
0003 Bus Travel
0004 Social Area for 75 persons, 3 August 08 (from 6:00 P.M 10:00 P.M); shall also have space for a registration table 1 Each
0005 Single occupancy rooms, 20 bed spaces X 5 days; 4-7 August, check out on 8 August, late check out required 20 rooms for 5 days Each
0006 Double Occupancy Room, 40 bed spaces X 5 days; 4-7 August, check out on 8 August, late check out required 20 rooms for 5 days Nights
0007 Breakfast, 4-8 August 2008 (for 60 personnel each day X 4 days); shall be located in hotel restaurant; breakfast shall be from 6:30 A.M 7:30 A.M. each morning 240 Meals
0008 Lunch Meal, 60 personnel X 1 Day buffet style; 30 personnel X 2 days; 60 personnel 1 day. No lunch provided on 7 August, 2008 120 Meals
0009 Dinner Meal (60 persons X 2 meals); buffet style, served on 4 - 6 August, 2008 180 meals
0010 Formal Dinner (to include servers for meal); 7 August 2008 at 7:00 p.m.; meal shall include fish, one meat choice or a vegetarian meal 75 Each
0011 AM and PM Breaks (to include coffee, water, tea, pastries); 2 breaks a day X 4 days; break area shall be outside of the conference room 8 Each
0012 Box Lunch (for 5 & 6 August); for 30 personnel X 2 days; shall be available for pick up at 7:15 a.m. on 5 an d6 August 60 each
0014 Break out rooms; shall accommodate 25 personnel; 4-7 August, room shall be available from 7:00 a.m. 8:30 p.m. Each room shall be set up in the class room style; each room shall contain 6 foot tables in a class room set up; total of 6 tables required per room for a total of 18 tables; each room shall include 20 chairs for a total of 60 chairs 3 Each
0015 Microphone and podiums for session rooms (for 4 rooms); for 4 8 August, 2008 4 each
0016 Audiovisual screen, 8 feet 4 each
0017 Cold Storage facility for 100lbs of meet, for 3 days of storage 1 each
0018 Business travel center ; shall include 24-hour computer internet capability, copier, fax and telephone ; for use from 3 8 August, 2008 1 6
Conference Date: 3 8 August, 2008
This Product must comply with the Buy American Act (100% manufactured in the USA; and at least 51% of the cost of materials made, fabricated, purchased must be MADE IN THE USA.)
FAR 252.225-7001 Offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items. FAR 52.212-1 is supplemented per following addenda: Contractor shall submit their quote on company letterhead, provide solicitation number, the time specified in the solicitation for receipt of offers, name, address, and telephone number of the offeror, unit price, an over all total price, a technical description of the item being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, any discount terms, cage code, DUNS number, size of business, acknowledgement of solicitation Amendments (if any), warranty information, shipping/handling charges (must be specified), FOB (destination or origin, if not specified, destination will be default).
The provisions at 52.212-2, Evaluation--Commercial Items apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose technically acceptable offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: Award will be made on the basis of technically acceptable low price. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so.
INCORPORATED BY REFERENCE: The following Federal Acquisition Regulation (FAR) provisions are applicable to the acquisition. Full text clauses and provisions are available at http://farsite.hill.af.mil: 52.212-4 Contract Terms and Conditions-Commercial Items: The provision of FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders Commercial Items (Sept 2005) applies to this acquisition. Under paragraph b, the following clauses are incorporated: 52.219-6, Notice of Total Small Business Set-Aside (June 2003), 52.222-3, Convict Labor (June 2003) (E.O. 11246), 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.232-33, Payment by Electronic Funds TransferCentral Contractor Registration (Oct 2003) (31 U.S.C 3332), 252.212-7001, Contract Terms and Conditions Required To Implement Statutes Applicable to Defense Acquisition of Commercial Items, with the clauses 52.203-3, Enterprises, and Native Hawaiian Small Business Concerns (Sep 2004) (Section 8021 of Public Law 107-248 and similar sections in subsequent DOD appropriations acts).
Offers must be received NLT 9:00 AM Mountain Standard Time, 18 June, 2008, at ACA NR, Directorate of Contracting, ATTN: SFCA NR CR, 1676 Evans Street, Bldg 1220, 3RD Floor, Fort Carson, CO 80913-5198. Offers received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Please submit any questions and/or quotes via e-mail to the lachiana.hamilton@us.army.mil or fax TO: MAJ LaChiana A. Hamilton, Contract Specialist (719) 526-4490. Please contact Mrs. Dorothy F. Bell, Contracting Officer, 719-526-2682 or email to dorothy.f.bell@us.army.mil in my absence. (End of Text)
