| X--CLEARSPAN STRUCTURE - OPERATION SANDCASTLE 2008 |
| Program Summary |
 |
| Title: |
X--CLEARSPAN STRUCTURE - OPERATION SANDCASTLE 2008 |
| GovCB Opps ID : |
ADP12054272950001208 |
| Document Type: |
Amendment to Combined Synopsis/Solicitation |
| FSC Code: |
X - Lease or Rental of Facilities
|
| NAICS Code: |
532299 - All Other Consumer Goods Rental |
| Set Aside: |
Total Small Business |
| Solicitation No.: |
SANDCASTLE_02 |
| Source: |
http://www1.fbo.gov/spg/USA/DABK/DABK17/SANDCASTLE%5F02/Amendment%20to%20Combined%20Syno... |
Place of
Performance: |
Address: ACA, Fort Irwin Directorate of Contracting, PO Box 105095 Fort Irwin CA Postal Code: 92310-5095 Country: US
|
Posted Date:
|
Mar 12, 2008 |
| Last Update: |
Mar 12, 2008 |
| Due Date: |
Mar 14, 2008 |
|
| Description |
|
General Information
| Document Type: |
Amendment to Combined Synopsis/Solicitation |
| Solicitation Number: |
SANDCASTLE_02 |
| Posted Date: |
Mar 12, 2008 |
| Original Response Date: |
Feb 25, 2008 |
| Current Response Date: |
Mar 14, 2008 |
| Original Archive Date: |
May 13, 2008 |
| Current Archive Date: |
May 13, 2008 |
| Classification Code: |
X -- Lease or rental of facilities |
| Set Aside: |
Total Small Business |
| Naics Code: |
532299 -- All Other Consumer Goods Rental |
Contracting Office Address
ACA, Fort Irwin, Directorate of Contracting, PO Box 105095, Fort Irwin, CA 92310-5095
Description
***** THIS COMBINED SYNOPSIS/SOLICITATION HAS BEEN AMMENDED TO ADD ADDITIONAL REQUIREMENT****PLEASE REVIEW ALL THE REQUIREMENTS*****
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpar t 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Solicitation number SANDCASTLE 200802 is issued as a Combined Solicitation/Synopsis.
NTC, Acquisition Command request supplies for the following requirement. (SEE REQUIREMENT DE SCRIPTION).
This requirement is totally set-aside to small business, NAICS: 532299. Only written (fax or email) quotes will be accepted. Quotes must be received no later than 13:00 (1:00 p.m.) PST, 14 March 2008. POINT OF CONTACT: Ms. Sarah Munoz-Marquez, 760-380-7035, fax 760-380-3693, sarah.munozmarquez@us.army.mil. Alternate POC is Ms. Mildred Pryor, 760-380-4454, fax 760-380-3693, mildred.pryor@us.army.mil.
REQUIREMENT DESCRIPTION:
Lease and Maintenance Clear Span Structures (see below for full understanding of requirement):
REQUIREMENT #1: CLEAR SPAN STRUCTURES FOR DIN ING FACILITY (DFAC)
DESCRIPTION: The contractor shall deliver, setup and maintain two super series 20m x 35m structures with minimum eave heights of ten (10) feet. These structures shall be placed on two existing concrete pads located in the approximate middle of FOB Santa Fe. Each unit shall include two (2) entry/exit doors on the ends, a metal halide lighting package, a minimum of twenty (20) 11 0v electrical outlet drops and applicable safety equipment provided by the manufacturer. Th e structures shall be open bay with air conditioner units. The contractor shall securely anchor the structures to withstand 50-70 mph wind gusts of the Fort Irwin area. Air conditioning duct work shall have manufactured penetrations in the sidewalls. Sidewalls shall be properly anchored to the ground surface to provide a closed seam with the ground surface. Seams between the roof and sidewalls shall be sealed or properly overlapped to provide a relatively closed seam that prevents dust infiltra tion and is waterproof. The contractor shall provide 8FT tables and chairs for 1,200 soldiers at one time. The contractor shall provide all parts, equipment and maintenance necessary to assure proper and continuous, 24-hour functioning of the struc tures and air conditioners to include weekends and holidays. The contractor shall restore the ground surface to pre-installation conditions upon pick up of the structures at the completion of the contract.
REQUIREMENT #2: CLEAR SPAN STRUCTUR ES FOR TROOP BILLETING W/AC
DESCRIPTION: The contractor shall deliver, setup maintain twelve (12) individual super series 20m x 35m structures with minimum eave heights of ten (10) feet at FOB Santa Fe. The structures shall be placed in rows at locations determined by the Contracting Officer s Representative (COR). The contractor shall contact the COR as early as possible, but NLT 2 weeks prior to delivery, to coordinate final letdown locations. The contractor shall grade the entire a rea for the structures prior to installation. The extent of grading shall be at least 15 feet beyond the outer perimeter of each cluster of structures. The contractor shall provide Plywood flooring that is a minimum of 4 inches above the ground sur face with sufficient framing to support live loads with minimal deflection (maximum 1/4 inch per 4 foot) and minimizes dust infiltration from the ground surface for all tents provided for the entire interior ground surface of each tent. Each unit shall include two (2) entry/exit doors on the ends, a metal halide lighting package, a minimum of twenty (20) 110v electrical outlet drops and applicable safety equi pment provided by the manufacturer. The structures shall be open bay with air conditioner units. The contractor shall securely anchor the structures to withstand typical wind gusts of the Fort Irwin area. Air conditioning duct work shall have m anufactured penetrations in the sidewalls. Sidewalls shall be properly anchored to the ground surface to provide a closed seam with the ground surface. Seams between the roof and sidewalls shall be sealed or properly over lapped to provide a relati vely closed seam that prevents dust infiltration and is waterproof. The contractor shall provide all parts, equipment and maintenance necessary to assure proper and continuous, 24-hour functioning of the structures and air conditioners to include weeke nds and holidays. The contractor shall restore the ground surface to pre-installation conditions upon pick up of the structures at the completion of the contract.
REQUIREMENT NUMBER #3 POWER AND FUEL
General: In addition to the specific req uirements in all other requirements in this contract, the contractor shall comply with the following requirements for power generation, electrical service and maintenance.
Generators and Fuel: The contractor shall provide all necessary generators f or the duration of the contract to provide the full services required. The contractor must ensure generator fuel tanks are topped off prior to delivery to the FOB. The Government will provide fuel for generators for the duration of the contract. All gen erator fuel tanks will be topped-off by the Government when returned to the contractor at the end of t he contract period.
Power Plan: The offeror shall provide a power plan as part of the proposal for this work. The plan shall state the contracto rs estimated power demand for all requirements in this solicitation and shall include details such as: number, size and locations of generators, number, size and locations of distribution panels, etc. The plan will be evaluated by the Government as part of the contractors proposal.
Power Generation and Electrical: The contractor shall provide and install lighting, GFCI protected receptacles and diesel/JP8 powered generators. Lighting fixtures type shall be metal halide, 400 watt with diffuser/sh ade or equivalent industry standard. Each structure requires a minimum of three (3) lighting fixtures. Contractor will supply 30 ampres of 120volt AC power to each structure in addition to the required lighting. The 30 ampres of power shall be distribut ed through GFCI protected receptacles installed along the structures interior perimeter. Each structure is to have a dedicated GFCI protected distribution panel installed in its interior. Installed in each structure shall be an electric exit light unit(s ) that displays a continuously lit red EXIT above each door. Primary and backup generators shall be diesel/JP8 type. Generators will have a minimum run time of 24 hours, under full load, with one full tank of fuel. Primary generator shall be sized to su pply a minimum of 50 ampres, 120 volt, AC power, to each structure, 24 hours a day, 7 days per week for duration of contract. The contractor shall provide for a 20% increase in power demand and shall include this requirement in the submitted power plan.
All electrical connections are to be made in the structures interior, where possible. Power cables are to be buried, as needed, under roads, access ways or as designated by the contracting officer. Electrical generation and all electrical component s shall meet applicable requirements of the National Electrical Code (NEC) for temporary out of the doors, wet and windy locations. All electrical power generation and any distribution equipment systems shall be grounded according to NEC requirements. To reduce downtime and outages, twist lock connections are required of all 120v AC electrical wiring and components.
Electricians must have a minimum of 5 years verifiable experience in Commercial and Residential electrical work. A Certificate of Journeyman Status from a registered Labor Union will suffice as evidence of experience.
Regularly scheduled weekly maintenance and inspections shall be perfo rmed on all structures. Each monthly maintenance visit will be scheduled and approved by the Contracting Officer/COR. Each scheduled trip will include inspection of the following at a minimum: Inspecting and or testing weatherproofing, stakes, fasteners, flooring, lighting and generation system. During the trip all structures fabrics shall be inspected, holes will be patched and/or fabric panels replaced as needed. Light bulbs/fixtures shall be replaced as needed. Exit lamps shall be repaired/replaced as needed. Contractors designated point of contact shall be onsite and available to the contracting officer during normal work/duty hours, everyday during the scheduled maintenance period and shall be coordinated with the COR.
Regularly scheduled w eekly maintenance shall be performed on all diesel generators. Diesel Mechanics must have a minimum of 5 years verifiable experience in Diesel repair and service. A Certificate of Journeyman status from a registered Labor Union will suffice as evidence of experience. Diesel generator service technician is to perform all inspections and maintenance procedures. Each scheduled trip will include inspection of the following at a minimum: Inspection of cooling system fan, fan blades, and remote cooling fan mot or (if so equipped). Inspection of all cooling system hoses, and adjustment of hose clamps if necessary. Check shut down functions, including emergency stop for proper operation. Start and run generator set to verify proper operation of unit. Inspect g enerator for oil, fuel and coolant leaks. Check batteries for water level, level of charge and corrosion on terminals. Check all bulbs in controller for proper operation. Perform regular oil, oil filter, fuel filter and air filter changes according to g enerator manufacturers recommendations. At completion of weekly maintenance/inspection, the contractor shall provide completed maintenance record and then submit to the COR.
Contractor is responsible for the collection and removal of any contracto r created waste, rubbish or debris. Contractor is to submit a hazardous waste and waste removal plan as an attachment to the offer for this solicitation. The contractor shall contact and coordinate with the post environmental office all requirements for hazardous waste, cleanup requirements and waste removal.
REQUIREMENT #4 ELECTRICAL POWER FOR TWO EXISTING CLAMSHELL STRUCTURES
DESCRIPTION: The contractor shall provide power to the two existing clamshell structures at FOB Santa Fe. The c ontractor shall inspect each structure and determine the power requirements for each. The contractor shall provide repair and maintenance for all power provided. The contractor shall provide diesel/JP8 powered generators to the existing lighting system i n the structures via existing electrical cables on the exterior of the structures. Power cables are to be buried, as needed, under roads, access ways or as designated by the contracting officer. Electrical generation and all electrical components shall m eet applicable requirements of the National Electrical Code (NEC) for temporary outdoor, wet and windy locations. All electrical power generation and any distribution equipment systems shall be grounded according to NEC requirements. To reduce downtime a nd outages, twist lock connections are required of all AC electrical wiring and components.
Electricians must have a minimum of 5 years verifiable experience in Commercial and Residential electrical work. A Certificate of Journeyman Status from a re gistered Labor Union will suffice as evidence of experience.
*****REPAIR REQUIREMENTS: The Contractor shall have a designated point of contact avail able 24 hours a day, everyday, for duration of contract. The contractor shall respond to and initiate repairs for all customer repair requests within 4 hours of all requests made prior to 3:00 p.m. local time. The contractor shall respond to and initiate repairs for all customer repair requests NLT 7:00 a.m. the following morning for all requests made after 3:00 p.m. local time.*****
PROPOSAL SUBMITTALS:
The offeror shall include as part of the proposal for this requirement the following items to be reviewed as part of the technical evaluation:
1. Clearspan Seam Seal Plan: Details of how the offeror intends to seal the seams of the clearspan structures with specific emphasis on the seams between the roof and sidewalls and the seam s between the sidewalls and ground surface.
2. HVAC Plan: The offeror shall provide a HVAC plan as part of the proposal for this work. The plan shall state the contractors estimated air conditioning demand for all requirements in this solicitati on and shall include details such as, but not limited to, number, size and locations of HVAC units, number, ventilation and duct sizes, etc. The plan should address how the offeror intends to maintain temperatures in all facilities within a range of 65 to 75 degrees Farenheit. Maintenance will not be required prior to 1 May 07. The offeror shall include air conditioning of the two existing clamshell structures and shall include this requirement in his plan. It shall address HVAC maintenance to be provid ed and provide a detailed list of each facility to be air conditioned to assure the contractor has a complete understanding of this SOW. The offerors HVAC plan will be evaluated by the Government as part of the contractors proposal.
*****REPAIR R EQUIREMENTS: The Contractor shall have a designated point of contact available 24 hours a day, everyday, for duration of contract. The contractor shall respond to and initiate repairs for all customer repair requests within 4 hours of all requests made prior to 3:00 p.m. local time. The contractor shall respond to and initiate repairs for all customer repair requests NLT 7:00 a.m. the following morning for all requests made after 3:00 p.m. local time.*****
EVALUATION FACTORS:
The b asis for award is on price and price related factors.
SOLICITATION/CONTRACT CLAUSES
The following provisions and clauses apply to this acquisition: 52.000-4000, Alternate Dispute Resolution; 52-212-1, Instructions to Offerors Commercial Items ; 52.212-2, Evaluation of Commercial items; 52.212-3 Offeror Representation and Certifications-Commercial Items; Offerors shall include a completed copy of the provision at 52.212-3; 52.212-4, Contract Terms and Conditions-Commercial items; 52.212-5 Contra ct Terms and Conditions Required to Implement Statutes or Executive orders Commercial Items. In paragraph (b) of 52.212-5, the following apply: 52.219-6, 52.219-6, 52.219-27, 52.219-28, 52.222-3, 52.221-21, 52.222-26, 52.222-35, 52.222-.37, 52.222-39, 52.225-1, 52.232-30, 52.232-33; 52.217-8, Option to Extend Service; 52.204-7, Central Contractor Registration; 52.000-4032, Army Electronic Invoicing; 252-246-7000 Material Inspection and Receiving Report; 252.219-7003, Electronic Submission of Payment req uests; 252.204-7004 Required Central Contract Registration, 252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS, 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Def ense Acquisitions of Commercial Items, In paragraph (a) of 252-21 2-7001, the following apply: 52.203-3, Gratuities, In paragraph (b) of 252-212-7001 the following apply: 252.225-7001, Buy American Act and Balance of Payments Program, 252.232-7003, Electro nic Submission of Payment Requests. This provision may be obtained at http://www.arnet.gov/far.
LOCAL CLAUSES:
52.000-4000 ALTERNATE DISPUT ES RESOLUTION
In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Ac t.
52.000-4032 Army Electronic Invoicing Instructions
(Feb 2 006)
Contractor shall submit payment request using the following method(s) as mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.
[ X ] Wide Area W orkflow (WAWF) (see inst ructions below)
[ ] Web Invoicing System (WINS) (https://ecweb.dfas.mil)
[ ] American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats (http://www.X12.org and http://w ww.dfas.mil/ecedi)
[ ] Other (please specify)_______________________
DFAS POC and Phone: _________________________
WAWF is the preferred method to electronically process vendor request for payment. This application allo ws DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractors electing to use WAWF shall (i) register to use WAWF at https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designa ted in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order.
WAWF Instructions
Questions concerning payments should be directed to the Defense Finance and Accounting S ervice (DFAS) ______________________ at _________________or faxed to ___________________. Please have your purchase order/contract number ready when calling about payments.
You can easily access payment and receipt information using the DF AS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire about the status of your payment.
The following codes and information will be required to assure successful flow o f WAWF documents.
TYPE OF DOCUMENT [check as appropriate]
[ ] Commercial Item Financing
[ ] Construction Invoice (Contractor Only)
[ X ] Invoice (Contractor Only)
[ ] Inv oice and receiving Report (COMBO)
[ ] Invoice as 2-in-1 (Services only)
[ ] Performance Based Payment (Government Only)
[ ] Progress Payment (Government Only)
[ ] Cost Voucher (G overnment Only)
[ X ] Receiving Report (Government Only)
[ ] Receiving Report with Unique Identification (UID) Data (Government Only)
UID is a new globally unique part identifier containing data elements used to track DOD parts through their life cycle.
[ ] Summary Cost Voucher (Government Only)
CAGE CODE: ________________
ISSUE BY DODAAC: __W9124B __
ADMIN BY DODAAC: __W9124B___
INSPECT BY DODAAC: ________________
ACCEPT BY DODAAC: ________________
SHIP TO DODAAC: ________________
LOCAL PROCESSING OFFICE DODAAC: ____W9124B______
PAYMENT OFFICE FISCAL STATION CODE: ________________
EMAIL POINTS OF CONTACT LISTING: mildred.pryor@us.ar my.mil and sarah.munozmarquez@us.army.mil
INSP ECTOR: Government
ACCEPTOR: __Government_
RECEIVING OFFICE POC: _Ms. Sarah Muno z-Marquez____
CONTRACT ADMINISTRATOR: _Ms. Sarah Munoz-Marquez_
CONTRACTING OFFICER: ____Ms. Marie G. Velez_____
ADDITIONAL CONTACT: _Ms. Mildred Pryor (Alternate POC)______________
For more information contact: _Ms. Sarah M unoz-Marquez________
COR
The contracting officers representative (COR) will be appointed in writing at the time of contract award.
PAYMENT & INV OICING
All payments for this solicitation/contract will be made by DFAS. The contractor sh all include the payment address in the proposal, if it is different from that shown for the offeror.
INVOICING
The contractor shall submit one (1) original copy to the COR, one (1) copy to the designated DFAS, and one (1) copy to the NTC Acq uisition Command, Fort Irwin, CA 92310, ATTN: Ms. Sarah Munoz-Marquez, Fax: 760-380-3693. All payment(s) for this solicitation/contract will be made by DFAS.
F AR Clause 52.000-4032, Army Electronic Invoicing
SOLICITATION CLOSING
The closi ng date for this solicitation are as follow:
14 March 2008 at/by 1300 hours (1:00 p.m.) PST.
INSTRUCTIONS
Return offer not-later-than 14 March 2 008@ 1300 (1:00 PM) PST to the address shown below via fax, e-mail or mail to Ms. Sarah Munoz- Marquez.
Contractors must be registered in the Central Contractor Registration System (CCR). No contract will be entered into with an un-registered vendor. Internet access allows vendors to register by completing an electronic on-line applic ation at http://www.bpn.gov/ccr
Provide your Duns and Bradstreet Number:____________________________________
Provide your CCR Cage Code:_____________________________________________
Provide your Federal Tax ID Number:__________________ _____________________
Provide your email address:________________ _______________________________
POC NTC Acquisition Command:
Ms. Sarah Munoz Marquez
NTC Acquisition Command
PO Box 105095
Fort Irwin, Ca 92310
Tel: 760-380- 7035
Fax: 760-380-3693
Email: Sarah.MunozMarquez@us.army.mil
Alternate POC Acquisition Command:
Ms. Mildred Pryor
NTC Acquisition Command
PO Box 105095
Fort Irwin, Ca 92310
Tel: 760-380-4454
Fax: 760-380-3693
Email: mildre d.pryor@us.army.mil
IMPORTANT DATES
The contractor shall perform in accordance with the following dates:
Mobilization Date: 1 April 2008- 21 April 2008
Actual Period of Performance Date: 1 May 2008 30 June 2008
Demobi lization Date: 1 July 2008 31 July 2008
Contractor shall have equipment remove from FOB and work site area(s) prior to 1 August 2008.
Point of Contact
SARAH MUNOZ, 760-380-7035
Email your questions to ACA, Fort Irwin at sarah.munozmarquez@us.army.mil
Place of Performance
| Address: |
ACA, Fort Irwin Directorate of Contracting, PO Box 105095 Fort Irwin CA |
| Postal Code: |
92310-5095 |
| Country: |
US |
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