| West Campus Graduate & Professional Center |
| Program Summary |
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| Description |
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| Contract Advertisement Category(s): 10 - Architectural and Engineering |
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| | Advertisement Appears in the following Sub Categories:
10 - Architectural Consultants/Civil Engr/Design&Planning/Drafting/Environmental; Svcs |
| Contract Advertisement | 121907 West Campus Graduate & Professional Center | | Advertisement Publication Date | 12/19/2007 10:13 AM | | Branch of Government | State Of California | | Agency | UC Riverside | | Estimated Value | Value Not Provided | | Duration | SEE RFQ | | Location(s): | Statewide |
UNIVERSITY OF CALIFORNIA, RIVERSIDE
REQUEST FOR QUALIFICATIONS
PRE-DESIGN AND ARCHITECTURAL PROGRAMMING
WEST CAMPUS GRADUATE & PROFESSIONAL CENTER
Introduction
The University of California, Riverside (UCR) invites the submission of proposals from qualified consultants to assist in preparing a Detailed Project Program (DPP) for the West Campus Graduate & Professional Center building. The University will initiate a multi-phase contract to complete pre-design services with the option to enter into a full service contract for Design Professional Services subsequent to completing the DPP phase as outlined under phase 2 of this Request for Qualifications.
The selected consultant will produce written documentation that illustrates and justifies the space requirements for the proposed West Campus Graduate & Professional Center. The report will include space program, functional adjacencies, room descriptions, site analysis and massing studies, and a detailed cost estimate. The report shall promote the University of California Policy on Green Building Design and Clean Energy Standards, and present sustainable options explored and analyzed to reduce energy consumption and to conserve natural resources. The DPP process is scheduled to begin the week of February 25, 2008, and be completed by June 24, 2008.
Background
The 1,121-acre UCR campus is located three miles east of downtown Riverside and is bisected by the I-215/SR-60 freeway. The 610 acres east of the freeway include the undergraduate academic core and most of the existing campus facilities; the 511.3 acres west of the freeway includes agriculture research fields and support facilities, a large parking lot, administrative facilities (Highlander Hall and Human Resources), the University Extension (UNEX) facility, and International Village student housing. UCR is experiencing a growth cycle with a present enrollment of approximately 17,000 students (headcount) that is expected to increase to an estimated 25,000 students by 2015-16. This will necessitate the development of the West Campus for graduate and professional school programs, including a proposed School of Medicine, and increased density on the East Campus.
Project Description
The West Campus Graduate & Professional Center is the first academic facility to be located on the West Campus. The project will house the Graduate School of Education (GSOE), the proposed Graduate School of Public Policy, and shared core facilities. The preliminary program identifies a need for 51,000 assignable square feet (asf), 76,000 gross square feet (gsf), which would be comprised of academic offices, instructional and research laboratories, assembly spaces, and departmental support spaces. A development zone has been designated in the West Campus for this and other academic facilities east of the International Village and Gage Canal, directly south of the Caltrans Yard in an existing agriculture area (ref. Project Location Map on page 8).
The selected consultant will be required to produce written, graphic, and digital documentation that clearly presents the facility and site requirements for the West Campus Graduate & Professional Center. Program requirements and site analysis will be accomplished by working closely with the project management team, the steering committee, and campus representatives. Planning and design will need to consider how the program and facility will function as the first West Campus facility, and how it will relate to other facilities as the West Campus develops overtime. Site development and sustainability are areas that will require attention in order to create a development plan that maximizes the use of limited financial and physical resources.
The West Campus Graduate & Professional Center will be in concert with the 2005 LRDP goals:
Enhance the UCR image and identity;
Accommodate planned enrollment growth while retaining flexibility for unanticipated additional needs in the future;
Recognize teaching and research change, encourage interdisciplinary endeavors within a flexible academic zone; and,
Create a regional model of planning, design and environmental stewardship, protecting the natural environment and incorporating sustainable planning and design practices.
The West Campus Graduate & Professional Center will also respond to the goals and objectives articulated in the 2005 Long Range Development Plan (LRDP) and in the 2007 Campus Aggregate Master Planning Study (CAMPS) currently nearing completion.
Scope of Required Services
Phase I - DPP
1. Mobilization / Data Collection: Review schedule and deliverables with the project management team (PMT) comprised of representatives from Capital & Physical Planning and the Office of Design & Construction. Compile existing programmatic and campus information that is necessary to complete the identified scope of services using surveys, interviews, and other applicable techniques.
2. Space Program and Functional Analysis: Examine program information and develop a comprehensive space plan that addresses programmatic needs for the identified functions. Areas that will need to be considered include, but are not limited to, student enrollment, course load data, faculty, staff, program operations, research activities, etc.
3. Room Data Sheets/Conceptual Room Layouts: Generate room data sheets and conceptual room layouts for each repetitive and unique room type. Specific room and building system requirements will be presented that address user needs (e.g., convenience, privacy, safety, security, and communications), and physical environmental factors (e.g., comfort, lighting, materials, finishes, building systems, and furnishings). The section furnishes details that show important criteria affecting design and use of each room, and will inform the construction cost estimating process.
4. Site Analysis: Evaluate the proposed site based upon the program requirements, the LRDP, and CAMPS. The analysis will identify site capacity, and will examine site features, surrounding context, soil conditions, topography, appropriate site coverage, massing, setbacks (as appropriate), relationships to existing and proposed facilities, drainage, utility availability, service vehicle access, pedestrian circulation, site and solar orientation (include passive solar energy system opportunities), open space, and building entry. The analysis will consider the campus open space, and how the proposed facility configuration and placement will enhance the campus environment (i.e., contribute to the areas sense of place). At least two unique site options will be presented and incorporated into the report.
5. Functional Concepts and Design Criteria: Evaluate space adjacencies and produce block and stack diagrams showing primary relationships between functional areas. Consideration will be given to public spaces, vertical circulation, main building entries, and adjacent open space. The project shall utilize building space and available land efficiently as presented in the LRDP and CAMPS. Code analysis for proposed occupancies and site development will be completed.
6. Massing Analysis and Future Expansion Capabilities: Utilize programmatic considerations to place building on the site, and develop building form assumptions for purposes of initial cost estimate. A total of three massing alternatives will be developed for each site. The analysis will also consider proposed structures, and potential expansions alternatives to meet site carrying capacity.
7. Building System Criteria / Requirements: Develop performance standards for each building system component, including basic structural elements, HVAC, lighting and electrical, telephone/data communications, fixed and/or moveable equipment, and finishes as appropriate. Sustainable design principles will be considered while developing building system criteria. Performance standards must be in accordance with UCR specifications and design criteria.
8. Cost Plan: Compute preliminary construction cost utilizing all program variables, including all assumptions about massing, materials, systems, space efficiency, sustainability, etc. at current California Construction Cost Index (CCCI). All assumptions must be clearly documented. Develop a preliminary project schedule and furnish cost in future dollars computed to the construction midpoint. Cost escalation assumptions shall be clearly identified. Cost modeling will be incorporated into the planning process and results reported to Campus throughout the entire project.
9. Sustainability: Items 1-8 above should be considered in the context of UCRs commitment to sustainable design principles. The pre-design concept should establish building performance criteria for the West Campus Graduate & Professional Center to achieve, at a minimum, Leadership in Energy and Environmental Design (LEED) Silver certification or equivalence of same.
10. Findings and Conclusions: Present project information to the Design Review Board (DRB) and the Capital Coordinating Committee (C-3) during the DPP process.
Phase II Design & Construction
The scope of services includes and not limited to:
1. Preparation of schematic design and design development documents;
2. Assisting the University with documentation required for environmental assessment as required by the California Environmental Quality Act (CEQA) and documentation;
3. Preparation of detailed cost estimates at schematic design, design development, and construction document phases;
4. Participation at value engineering sessions;
5. Preparation of construction documents;
6. Assisting the campus with obtaining appropriate agency approvals, Regent approvals, Campus Design Review Board comments, Campus Design approval, including Campus Fire Marshal;
7. Assistance in bidding and award;
8. Providing construction phase contract administration.
Depending on the type of delivery method selected by the Campus, the architect may need to interface with appropriate construction managers, developers, contractors etc in the development of design and construction administration approached for the scope of work.
Available Documents
The following documents are available for review through the Academic Planning and Budget website (http://www.ucrapb.ucr.edu) or the Office of Design and Construction website (http://pdc.ucr.edu):
2005 Long Range Development Plan (LRDP)
Recent DPPs for general reference
Pending Documents
2007 Campus Aggregate Master Plan Study Campus Aggregate Master Planning Study (CAMPS)
2007 Campus Design Guidelines
Planning Team and Process
The consultant team should include appropriate individuals such as facility planners, architects, cost estimators, and engineers, and other consultants as may be needed to appropriately complete the indicated scope of work. The consultant proposal should include a description of the recommended programming/planning approach consistent with UCRs planning structure. The programming process will require interactive meetings, planning sessions, and workshops. During the course of this planning process, the consultants will be responsible for producing all meeting minutes and associated handouts in an electronic format. These materials will be provided in a format consistent with UCR/APB standards, and will be promptly distributed to campus participants by the UCR project management team within one week of the meeting. The minutes will be included in the final report. A minimum start-up period of one to two weeks should be anticipated in the proposed project schedule for orientation meetings with the UCR project management team prior to the first steering committee meeting.
The UCR Project Management Team (PMT) will consist of representatives from the Capital & Physical Planning Office and the Office of Design and Construction. The PMT will act as a liaison for UCR campus representatives / user groups, and the consultant team. The Executive Vice Chancellor will appoint a steering committee that will serve as the primary advisory group. Other participants may include faculty, staff, and students.
Deliverables
An initial cost plan will be provided no later than April 30, 2008. The Detailed Project Program administrative draft report will be submitted by May 8, 2008, for Campus review. The final report will be submitted by June 24, 2008. Each submittal will contain fifteen report copies (15) and an electronic copy in Adobe Acrobat PDF format. All electronic documentation must be consistent with UCR/APB standards. All maps, plans and graphics will be provided in PDF format as well as another format such as AutoCAD 2004 or above, Adobe Photoshop (.PSD), Adobe Illustrator (.AI), etc, with all layers intact. All site plans will be aligned with the campus coordinate system and be provided in a format that can easily be incorporated into the Campus Geographic Information System (GIS).
Proposal Format
The University of California is looking for a creative, responsive, and best qualified facilities planning and design team that will collaborate with the University to successfully complete the project. Proposals should be concise and contain a cover letter that highlights the firm and/or teams unique qualifications, and the primary point of contact name, telephone number and direct email address. The proposal should follow sections listed below in order as shown with supporting materials as necessary:
1. Introduction Describe the composition of the team assigned to the project, programming and design philosophy, and how this will contribute to the successful project completion. Explain the firm/teams unique qualifications for the project, and how the firm will furnish project leadership and management throughout the planning and design process.
2. Approach (DPP) Describe the approach that will be used to complete the DPP project within the identified timeframe, specific challenges associated with the project, and how these challenges will be addressed. Summarize the programming methodology that will be used and how the process was successfully utilized on other projects. Outline anticipated work plan, programming techniques to be employed, and quality control process. Include a detailed schedule that illustrates how the project will be completed within the identified timeframes. Describe how your team will work with the steering committee, the project management team, staff, faculty, students, and participating UCR service department representatives.
3. Design Approach Explain the design approach that could be taken to complete the project if the option for full service contract is exercised. Identify challenges and opportunities with designing the first academic West Campus facility, and how the firm has successfully completed similar projects. Show examples of what the firm considers to be good architectural design and open space development in a higher education environment. Present the firms philosophy, and experience with sustainable design.
4. Statement of Qualifications/Team Description and Relevant Professional Experience Provide names and educational background of each team member, professional registrations, including sub-consultants. Describe experience and proposed role for each team member, and furnish a project team organization chart, differentiating team composition for Phases 1 and 2 respectively. The person responsible for the DPP project management and coordination and communication with the UCR, and the person leading the architectural design effort shall also be clearly identified. Team members described will be only those assigned to and working on the project.
5. Project Experience List projects in chronological order in which team members were involved. Indicate who from the team was involved with each project and their role, and show whether project was done by the firm or by team member when employed in another firm. Additional consideration may be given to proposed team members and firms that have successfully worked together on previous projects.
6. Other Considerations Describe the firms approach to working with various Campus representatives associated with the project. Summarize the quality control process that will be utilized for the DPP phase, and the process used for the design phase. Illustrate the teams ability to complete both the DPP and design projects on time and within budget.
7. Illustrative Materials Provide images and/or drawings that illustrate the teams capabilities with similar planning and/or design projects. Include a brief project narrative that describes the project, highlights unique features, and identifies proposed or actual completion date. Materials are limited to projects referenced in other sections,
8. References Provide names, addresses, and telephone numbers of previous clients who can evaluate completed work. Identify the project the person is associated with, and a brief description of their role with the project.
The proposal should: be fully self-contained, be printed on 8- x11 pages (with fold-out pages to 11x17 in size, if required), have a minimum 10 point font size, and be either coil or comb bound. Covers and tabs may extend beyond the 8- dimension.
Qualifications
Highest consideration will be given to consultants with a demonstrated understanding of detailed project programming, experience with academic facilities requirements, planning and architectural data gathering, analytical methodologies, design abilities, reliable construction cost estimating, experience with a variety of project delivery strategies, familiarity with University process, and responsiveness to the needs of the UCR campus.
Selection Process/Criteria
All proposals will be examined for merit and ranked by a selection committee according to quality and responsiveness. The top proposals will be placed on a short list of finalists, and three to five firms will be called for interviews. Shortlisted firms will be required to submit a Phase I fee proposal at the time of the interview. Upon completion of the interviews, fee proposals will be evaluated. The firm selected as first choice will be notified and asked to negotiate final terms of the contract. Authorization to proceed with the project will occur thereafter. Only key individuals representing the particular firm and/or team should attend the interview. Presenter shall only consist of those directly involved with and responsible for completing the project, and shall include the project manager.
The selection committee is seeking project teams that exhibit strong programming and design abilities and have demonstrated experience with comparable projects within a University setting. Major considerations in the team/firm selection will be based upon the following:
1. Team/Firm programming experience with similar university facilities.
2. Experience of key individuals.
3. Quality of design and sustainability practice.
4. Project Management approach for both the DPP phase and design phase
5. Quality Assurance programs for both the DPP and design phases.
6. Demonstrated ability to complete projects on time and within budget.
7. Experience working with campus representatives (students, faculty and staff), construction managers and others in a collaborative effort.
8. References
Schedule for Firm Selection
Announcement of RFP December 19, 2007
Letter of Interest/Proposals January 16, 2008
Interview and Final Selection Week of February 11, 2008
Campus Project Management Responsibility
Offices with lead responsibility over respective phases of the project are as follows:
Phase 1 DPP: Department of Capital & Physical Planning
Phase 2 Project Design and Construction: Office of Design and Construction
Submittal Instructions (PLEASE READ CAREFULLY)
Eight (8) copies of the proposal materials (including one reproduction copy) shall be submitted by 4:45 p.m. on January 16, 2008, at the Capital & Physical Planning Office (address below) or they will be rejected. No proposals will be accepted after 4:45 p.m. on closing date. POSTMARKS ARE NOT ACCEPTED. Also include one compact disk (CD) with the proposal material in Adobe PDF file format. All contact information must be on the disk.
For additional information on Phase I or Phase II, please contact the following individuals:
PHASE I DPP PHASE II Design thru Construction
Jonathan Harvey, AICP Michael Delo
Principal Educational Facilities Planner Interim Director
Capital and Physical Planning Office of Design and Construction
University of California, Riverside University of California, Riverside
3637 Canyon Crest Drive 3637 Canyon Crest Drive
Bannockburn F-101 Bannockburn D-102
Riverside, CA 92507 Riverside, CA 92507
Tel: (951) 827-6952 Tel: (951) 827-1393
Fax: (951) 827-2402 Fax: (951) 827-3890
Email: jon.harvey@ucr.edu Email: mike.delo@ucr.edu
Project Location Map
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| Bid Submittal Deadline | 1/16/2008 4:45 PM |
| Contract Information Contact | | Name | Jon Harvey | | Phone Number | 951.827.6952 | | Fax Number | 951.827.2402 | | Email Address | jon.harvey@ucr.edu |
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