Added: Apr 17, 2008 5:59 pm
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This Solicitation document W91247-08-T-0061 is issued as a Request for quote (RFQ) in accordance with the Governments requirement.
This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-18, effective June 30, 2007.
This requirement is unrestricted and only qualified offerors may submit bids. This solicitation is issued under FAR PART 13-Simplified Acquisition Procedures. This requirement is to provide modern, clean and carpeted lodging rooms, meals and conferencing capable of accommodating 175 participants (100 adults, and 75 children) in Myrtle Beach, South Carolina. The North American Industry Classification System (NAICS) code is 721110, size standard is $6.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. Interested persons may identify their interest and capabilities to respond to the requirements.
A detailed Performance Work Statement is provided below. For further information please email uche.washington@ us.army.mil.
1. Performance Work Statement
1. General. Division Special Troops Battalion, Strong Bonds Couples Retreat, 16-18 May, Myrtle Beach, South Carolina.
2. Scope of Work.
Performance Work Statement (PWS) for
2.1. Lodging:
Fifty (50) each modern, clean, carpeted ocean front rooms with two (2) queen or larger beds for overnight stay on 16 and 17 May 2008 Rooms / Contract will allow for up to 100 adults, and 75 children. Check in time is requested between 11 AM and 3 PM on 16 May 2008. Late checkout of 1 PM is requested for 18 May 2008.
2.2. Food: As listed below, or comparable as agreed upon for up to 65 adults and 95 children
a. 4 Buffets for up to 100, adults, and 75 children.
Friday Dinner Buffet16 May, 5:00-7:30 PM
Saturday Lunch, 17 may 12:00- 1:30 PM
Saturday and Sunday Breakfasts, 17-18 May 07:00- 09:00 AM
b. Drinks and Refreshments for up to 130 adults, and 100 children for Saturday, 18 May 9:55 AM to10:30 am consisting of Freshly Sliced Melons, Muffins, and Cinnamon Rolls with jellies and preserves, Freshly Brewed Coffee, Assorted Fruit Juices and water.
2.3. Meeting Space: Modern, clean, carpeted Conference Space / Meeting Room.
-One (1) Meeting space for 90 people for General Sessions with 4, 6-foot tables (dressed) along back wall or in hall.) This space required 16 May 2008 from 3 PM until 10 PM, 17 May 2008 7 AM until 1 PM, and 6 PM until 10 PM, 18 May 2008 7 AM until 10 PM.
-Two (2) Meeting Spaces for 37 people / children for Childcare with 4, 6-foot tables and skirts along back wall or in hall. This space required, 16 May 2008 from 3 PM until 10PM, 17 May 2008 7 AM until 1 PM, and 6 PM until 10 PM, 18 May 2008 7 AM until 12 PM.
-Two (2) Meeting spaces for 45 people for Breakout Groups with 4, 6-foot tables and skirts along back wall or in hall. This space required 16 May 2008 from 3 PM to until 10 PM, 17 May 2008 7 AM until 5 PM, 18 May 2008 7 AM until 12 PM.
2.4. Parking: Free Dedicated hotel parking for POVs and chartered bus.
2.5 Audio/ Visual Equipment:
Microphone and LARGE sound system separate from podium, to include additional cordless microphone) and LARGE projection screen upon which Video Projector and DVD player can project image. All cabling and power cords to connect DVD and Laptop (user will supply) with sound mini-jack and standard VGA connection, to both the sound system AND the video projector will be provided in the contracted price, including setup and teardown.
3. Description:
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 Double Rooms 130 Each
Fifty (50) each modern, clean, carpeted ocean front rooms with two (2) queen or larger beds for overnight stay on 16 and 17 May 2008 , Dedicated Hotel Beach-Access to Myrtle Beach or North Myrtle Beach.
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0002 Meals 1 Lumpsum
a. 4 Buffets for up to 100, adults, and 75 children.
Friday Dinner Buffet16 May, 5:00-7:30 PM
Saturday Lunch, 17 may 12:00- 1:30 PM
Saturday and Sunday Breakfasts, 17-18 May 07:00- 09:00 AM
b. Drinks and Refreshments for up to 130 adults, and 100 children for Saturday, 18 May 9:55 AM to10:30 am consisting of Freshly Sliced Melons, Muffins, and Cinnamon Rolls with jellies and preserves, Freshly Brewed Coffee, Assorted Fruit Juices and water.
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0003 Conference Rooms 3 Each
-One (1) Meeting space for 90 people for General Sessions with 4, 6-foot tables (dressed) along back wall or in hall.) This space required 16 May 2008 from 3 PM until 10 PM, 17 May 2008 7 AM until 1 PM, and 6 PM until 10 PM, 18 May 2008 7 AM until 10 PM.
-Two (2) Meeting Spaces for 37 people / children for Childcare with 4, 6-foot tables and skirts along back wall or in hall. This space required, 16 May 2008 from 3 PM until 10PM, 17 May 2008 7 AM until 1 PM, and 6 PM until 10 PM, 18 May 2008 7 AM until 12 PM.
-Two (2) Meeting spaces for 45 people for Breakout Groups with 4, 6-foot tables and skirts along back wall or in hall. This space required 16 May 2008 from 3 PM to until 10 PM, 17 May 2008 7 AM until 5 PM, 18 May 2008 7 AM until 12 PM.
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0004 Parking Each
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0005 A/V Equipment Each
Microphone and LARGE sound system separate from podium, to include additional cordless microphone) and LARGE projection screen upon which Video Projector and DVD player can project image. All cabling and power cords to connect DVD and Laptop (user will supply) with sound mini-jack and standard VGA connection, to both the sound system AND the video projector will be provided in the contracted price, including setup and teardown.
4. The following clauses apply to this acquisition:
FAR 52.000-4005 (see paragraph a below), FAR 52.212-4 Contract Terms and Conditions Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.204-7 Central Contractor Registration, FAR 52.252-2 Clauses Incorporated by Reference (website provided http://farsite.hill.af.mil), DFARS 252.204-7004 Central Contractor Registration Alternate A, DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252.225-7002 Qualifying Country Sources.
a. FAR 52.000-4005 Invoices. a. Electronic invoicing is mandatory in accordance with DFARS 252.232-7003. For electronic commerce information pertaining to DFAS web invoicing (WinS), which enables the current paper based vendors to submit invoices electronically, at little or no cost, visit the following DFAS web site: http://www.dfas.mil/ecedi. TO ACCESS PAYMENT STATUS ELECTRONICALLY: www.dod.mil/dfas/. Payment will be made by: Defense Finance and Accounting Services (DFAS), DFAS ROME 325 BROOKS ROAD, ROME, NE 13441-4511, Customer Service 315-330-6152, Fax: 315-330-6160. Payment will not be made under this contract until all items have been received and accepted.
b. Applicable clauses under FAR 52.212-5: 52.219-6 Notice of Total Small Business Set-Aside, 52.219-14 Limitations on Subcontracting, 52.222-3 Convict Labor, 52.222-19 Child Labor Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, 52.222-41 Service Contract Act of 1965, as amended, 52.222-42 Statement of Equivalent Rates for Federal Hires.
c. Applicable clauses under DFARS 252.212-7001: 252.225-7001 Buy American Act and Balance of Payments Program.
d. Clauses Incorporated By Reference (Feb 1998); 252.204-7004, REQUIRED CENTRAL CONTRACT REGISTRATION (FEB 1999); 252.246-7000, Material Inspection and Receiving Report (MAR 2003); 52.000-4029, Accounting for Contract Manpower Reporting (OCT 2005); 52.212-5 FACSIMILE PROPOSALS (OCT 1997, DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.204-7004.
5. Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure web site without the need for separate data entries for each.
6. Quote submission shall be forwarded by Monday, April 22, 2008, 11:59 a.m. local standard time using either facsimile at (910) 396-7872, email at uche.washington@us.army.mil or mail to Directorate of Contracting, Bldg. 1-1333 Macomb & Armistead, Fort Bragg, NC 28310-5000.
