Added: May 13, 2008 7:09 pm
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This Solicitation document W91247-08-T-0074 is issued as a Request for quote (RFQ) in accordance with the Governments requirement.
This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-18, effective June 30, 2007.
This requirement is unrestricted and only qualified offerors may submit bids. This solicitation is issued under FAR PART 13-Simplified Acquisition Procedures. This requirement is to provide modern, clean and carpeted lodging rooms, meals and conferencing capable of accommodating 124 participants in Raleigh, NC. The North American Industry Classification System (NAICS) code is 721110, size standard is $6.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. Interested persons may identify their interest and capabilities to respond to the requirements.
A detailed Performance Work Statement is provided below. For further information please email uche.washington@ us.army.mil.
1. Performance Work Statement
1. General. STB, XVIII ABN CORPS, Strong Bonds Family Training, 30 May 1 June 2008, Raleigh, NC
2. Scope of Work.
2.1. Lodging: Thirty (30) each modern, clean, carpeted rooms with 2 double beds, one (2) Upgrade Standard rooms, and 1 (one) Complimentary Hospitality Suite for overnight stay on 30 May June 1 2008. Rooms/Contract will allow for up to thirty-four (34) adults and ninety (90) children. Check-in time requested is 2-5 PM 30 May 2008. Request late check out of 1 PM on 1 June 2008.
2.2. Food: As listed below, or comparable as agreed upon. Ability to provide quality on-site meals, and food service. Buffets for up to the specified number of people.
a. 2 breakfast buffets for up to 34 adults and 90 children for Saturday and Sunday, 31 May and June 1, 7-9am.
b. 2 buffet dinners for up to 34 adults and 90 children for Friday and Saturday Dinners, 30 31 May, 5-7pm.
c. 2 lunch buffets for up to 34 adults and 90 children for Saturday and Sunday, 31 May, 12-2pm and 1 June, 11:30am-1pm.
d. Refreshments for up to 34 adults adjacent to conference rooms. Water and juices for up to 90 children adjacent to childcare rooms.
o Friday 7:00-9:15pm
o Saturday 10-11:30am
o Sunday 10-11:30am
2.3. Meeting Space: Modern, clean, carpeted Conference Space / Meeting Room. Rooms are required 30 May 1 June 2008.
a. Main Conference Room: One (1) conference room for 34 adults for General Sessions to include:
o Modern, clean, and carpeted.
o 34 padded chairs arranged around round tables. Required Friday evening through Sunday morning.
o 4 X 6-foot dressed tables along back wall or immediately outside in hall. Required Friday evening through Sunday morning.
o A/V requirements: Center podium with cordless microphone connected to house sound system. Large projection screen with digital projector capable of connecting with laptop computer (customer supplied). All necessary cables and power cords. House sound system with jack and standard VGA connection in order to integrate video/audio output.
o Schedule:
" Friday 7-9pm
" Saturday 9am-Noon
" Sunday 8:30-11:30am
b. ChildCare Room(s): One (1) large meeting spaces for up to 90 children.. To include in each space:
o Two (2) 2 6-foot tables along back wall.
o 50 padded chairs, stacked along wall, allowing open area for multi-use.
o 1 X large TV OR 1 X digital projector with audi/video jacks/cables integrated with house sound system and large projection screen in each room.
o 1 X DVD with audio/video jacks in each room.
o Schedule:
" Friday 6:30-9:30pm
" Saturday 8:30am-12:30pm
" Sunday 8:00-Noon
2.4. Parking: Dedicated hotel parking for POVs at no additional cost on-site.
3. Description:
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 30 ROOMS X 2 NIGHTS 60 Each
INCLUDING 1 EXECUTIVE UPGRADE PER 15 STANDARD ROOMS AND 1 COMPLIMENTARY HOSPITALITY SUITE. TOTAL COMPLIMENTARY ROOMS = 3
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0002 2 BREAKFAST BUF Each
34 DULTS AND 90 CHILDREN
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0003 2 LUNCH BUFFETS Each
34 ADULTS & 90 CHILDREN
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0004 2 DINNER BUFFETS Each
34 ADULTS & 90 CHILDREN
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0005 REFRESHMENTS FRI Each
34 ADULTS AND 90 CHILDREN EACH DAY. REQUEST CHOCOLATE LOVER'S BREAK
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0006 REFRESHMENTS SAT Each
34 ADULTS & 90 CHILDREN. REQUEST SWEET AND SALTY MENU
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0007 REFRESHMENTS SUN Each
34 ADULTS & 90 CHILDREN SUGGEST HEALTY CORNER MENU
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0008 CONFERENCE ROOM 4 Each
FEE WAIVED DUE TO FOOD PURCHASE (SEE QUOTE); ONE MEETING ROOM, ONE CHILDCARE ROOM
4. The following clauses apply to this acquisition:
FAR 52.000-4005 (see paragraph a below), FAR 52.212-4 Contract Terms and Conditions Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.204-7 Central Contractor Registration, FAR 52.252-2 Clauses Incorporated by Reference (website provided http://farsite.hill.af.mil), DFARS 252.204-7004 Central Contractor Registration Alternate A, DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252.225-7002 Qualifying Country Sources.
a. FAR 52.000-4005 Invoices. a. Electronic invoicing is mandatory in accordance with DFARS 252.232-7003. For electronic commerce information pertaining to DFAS web invoicing (WinS), which enables the current paper based vendors to submit invoices electronically, at little or no cost, visit the following DFAS web site: http://www.dfas.mil/ecedi. TO ACCESS PAYMENT STATUS ELECTRONICALLY: www.dod.mil/dfas/. Payment will be made by: Defense Finance and Accounting Services (DFAS), DFAS ROME 325 BROOKS ROAD, ROME, NE 13441-4511, Customer Service 315-330-6152, Fax: 315-330-6160. Payment will not be made under this contract until all items have been received and accepted.
b. Applicable clauses under FAR 52.212-5: 52.219-6 Notice of Total Small Business Set-Aside, 52.219-14 Limitations on Subcontracting, 52.222-3 Convict Labor, 52.222-19 Child Labor Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, 52.222-41 Service Contract Act of 1965, as amended, 52.222-42 Statement of Equivalent Rates for Federal Hires.
c. Applicable clauses under DFARS 252.212-7001: 252.225-7001 Buy American Act and Balance of Payments Program.
d. Clauses Incorporated By Reference (Feb 1998); 252.204-7004, REQUIRED CENTRAL CONTRACT REGISTRATION (FEB 1999); 252.246-7000, Material Inspection and Receiving Report (MAR 2003); 52.000-4029, Accounting for Contract Manpower Reporting (OCT 2005); 52.212-5 FACSIMILE PROPOSALS (OCT 1997, DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.204-7004.
5. Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure web site without the need for separate data entries for each.
6. Quote submission shall be forwarded by Wednesday, May 15, 2008, 8:00 a.m. local standard time using either facsimile at (910) 396-7872, email at uche.washington@us.army.mil or mail to Directorate of Contracting, Bldg. 2-1105 Macomb Street, Fort Bragg, NC 28310-5000.
