| S -- Furniture Move and Maintenance |
| Program Summary |
 |
| Title: |
S -- Furniture Move and Maintenance |
| GovCB Opps ID : |
ADP12017858980000345 |
| Document Type: |
Combine Solicitation |
| FSC Code: |
S - Utilities and Training Services
|
| Solicitation No.: |
HQ042308T0003 |
| Source: |
http://www1.fbo.gov/spg/ODA/DFAS/Columbus/HQ042308T0003/Combine%20Synopsis%5FSolicitatio... |
Place of
Performance: |
Address: Columbus, Ohio Postal Code: 43213-1152 Country: UNITED STATES
|
Posted Date:
|
Jan 31, 2008 |
| Last Update: |
Jan 31, 2008 |
| Due Date: |
Feb 08, 2008 |
|
| Description |
|
General Information
| Document Type: |
Combine Solicitation |
| Solicitation Number: |
HQ042308T0003 |
| Posted Date: |
Jan 31, 2008 |
| Original Response Date: |
Feb 08, 2008 |
| Current Response Date: |
Feb 08, 2008 |
| Original Archive Date: |
Feb 23, 2008 |
| Current Archive Date: |
Feb 23, 2008 |
| Classification Code: |
S -- Utilities and housekeeping services |
| Naics Code: |
484210 -- Used Household and Office Goods Moving |
Contracting Office Address
Other Defense Agencies, Defense Finance and Accounting Service, Contract Services Directorate, Columbus, 3990 East Broad Street Bldg #21, Room 2B218, Columbus, OH, 43218, UNITED STATES
Description
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. All responsible sources may submit an offer/quote which shall be considered.
The solicitation number is HQ0423-08-T-0003. The solicitation is issued as a request for quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2001-26, Effective 20 Dec 04.
This requirement is UNRESTRICTED.
The contract line item number(s) are as follows:
CLIN ITEM
0001 Furniture Move and Maintenance Services. CLIN 0001 is for the base period from the date of award for one year. Companies interested in quoting should contact the buyer for the Section B spreadsheet, a copy of the sample task that will be used to evaluate pricing and the prints related to the sample tasks.
Description of requirement for the services to be acquired:
FURNITURE MAINTENANCE SERVICES
Statement of Work (SOW)
1.0 Background:
DFAS Columbus was designed and built to utilize Steelcase ?Context? systems furniture, which was installed approximately 10 years ago. In addition to the systems furniture there are offices constructed of movable Clerestory walls, as well as UNICOR furniture and limited quantities of other brands. The existing movable walls were manufactured by Clestra Hauserman. The new Steelcase walls are called Pathways. Movement of other furniture would only be as a result of an overall Steelcase furniture move. Approximately 3,900 work stations are located in Columbus ranging in size from 6 x 6 work stations to 240 square foot walled offices. The furniture is located in a 7 story building located on the Defense Supply Center Columbus base. DFAS Columbus continues to be a dynamic organization with reorganizations and changing requirements that require reconfigurations and movement of furniture often with short turnaround times.
2.0 Objective/Scope of Work:
The purpose of this requirement is to provide a comprehensive furniture movement and maintenance program that includes all labor, equipment and supervision necessary to facilitate the evaluation, design, disassembly, movement, storage, inventory, reassembly and maintenance of furniture located at DFAS Columbus. The contractor is required to be familiar with Steelcase furniture and installation and have the ability to obtain Steelcase parts and pieces or equivalent piece parts that will fit and match the Steelcase Context furniture. It is the responsibility of the contractor to explain how the non-Steelcase parts will satisfy the fit and match requirement. The Government reserves the right to visually inspect non-Steelcase parts and pieces before installation to ensure they meet the form fit and function and match existing furniture. These parts may be required to complete the reconfiguration of existing furniture at a new location. Orders for services will be issued on an as needed basis.
3.0 Requirements/Tasks:
The contractor shall perform the following tasks:
3.1 The contractor shall apply, install, or maintain Steelcase products or equal in accordance to published manufacturer?s instructions and guidelines in order to maintain the Lifetime Warranty of the existing furniture.
The Government does not have the facilities to store new piece parts while waiting for them to be added to a new reconfiguration nor desires to take on administrative functions of receipting, warehousing and the liability that could exist in having damaged parts.
3.2. The contractor will be required to identify and provide missing piece parts to make the workstation fit its new reconfiguration. A combination of piece parts from the warehouse as well as new product may need to be added. The extent of missing piece parts needed will depend on the reconfiguration. The missing piece parts will need to be Steelcase or an equivalent that fits the existing Steelcase workstation in form, fit and function. The salient characteristics of the parts is that they fit and operate within the existing Steelcase workstations and furniture. The reconfiguration being done is an unknown. The Government does not have the technical expertise to identify these missing pieces and will be in reliance on the contractor?s expertise.
3.3 The contractor?s move management service shall provide complete coordination of all furniture moves to include initial walkthroughs, drawing approvals, scheduling of installation crews, project updates, and project completion inspection and approvals.
3.4 The government will provide copies of all available building drawings of the area(s) to be moved or refit with furniture. These drawings will be best available drawings of the space, including potential locations of electrical hook-ups. If a particular move involves furniture other than Steelcase, the contractor shall develop existing drawings based on the workstation standards of the particular manufacturer. The contractor will verify field measurements and develop new floor plans by area. The new floor plans will consist of existing typical work stations. Typical workstation cluster interior components, i.e., work surfaces, overhead units, storage, etc., can change, providing they are not panel dependent, or the panel dimension will support the different workstation configuration.
3.5 Inventory and Storage:
3.5.1 Should the movement require interim storage, the contractor shall adequately protect all fabric-covered items. All warehoused items will be separated by cardboard, but not necessarily individually cartoned.
3.5.2 The contractor shall provide an inventory list of the items to be placed in storage. As items are pulled and removed from storage, the contractor shall provide a separate list for those items and update inventory listings.
3.5.3 The contractor shall perform an inventory of parts and pieces as requested by the government to determine the type and number of work stations that can be constructed from the parts and pieces in storage.
3.5 Following a request for furniture movement, an inventory of the existing panels and connectors will be taken by the contractor in each cluster to be moved in order to ensure they are reinstalled correctly. The storage inventory will be reviewed for any needed parts and pieces required to fit the workstation at the new location. Any missing components, including modifications to the wiring system and/or preset locations, will be identified by the contractor to the contracting officer?s representative in writing so acquisition of these components by the contractor or the government can be accomplished. Once the new drawings are approved, a schedule for tear down and reinstallation will be established with the contractor?s project manager and the contracting officer or designated representative. Workstations will then be reinstalled accordingly. No work shall be performed until the government has approved the schedule, drawings and quote.
3.6 It is understood that the reconfiguration of furniture may result in damaged or inoperative wire and power management systems. It is the intention of the government to retrofit this older furniture during the reconfigurations to mate to the cellular deck wiring system and presets or to the available wiring systems in the other buildings to the maximum extent possible to standardize the wire management system in DFAS occupied areas. The contractor will be required to provide new and replacement parts for the furniture located in all DFAS occupied areas, as directed by the contracting officer. This includes Steelcase and other brands as identified above. The government may elect to provide the contractor with components from other brands for contractor installation.
3.7 The government will clean the area and the location will be free of debris prior to installation. The government, before dismantling of furniture systems, will disconnect all electrical connections to the building source. The contractor shall be responsible for the disconnecting of electrical wiring within the systems furniture. All data and communications cabling will be removed from the systems furniture before dismantling, and reinstalled in the new location by the government. All workstation contents including files, paper, binders, personal items, electronic equipment, phones, etc., will be removed from the area by the government before the disassembly begins.
3.8 A pre-disassembly inspection walk-through with the contractor and the government will take place to determine the condition of the product and findings shall be annotated.
3.9 The project will be considered complete when the furniture is completely reassembled, the internal electrical system has been connected, all debris created by the contractor is removed and final inspection of the required work is complete. Final connection to the building source is the responsibility of the government; however, testing of the internal wiring system is the contractor?s responsibility.
3.10 Furniture Repair and Touch-up:
3.10.1 The contractor shall protect new fabric furniture through the application of stain protection treatments, as directed by the contracting officer?s representative. Fabric protection chemicals may be applied in unoccupied areas during normal business hours, however, in occupied areas it must be applied after hours. MSDS sheets are required.
3.10.2 The contractor, as directed by the contracting officer, shall extend the life and improve the appearance of wooden furniture. This shall be accomplished through repair and wood/steel touch-up, to restore an item to at least 80% (or as agreed upon between the contractor and the contracting officer), of its original condition by toning, applying surface filler, and using the proper finish to match the existing piece. Each item will be addressed on an individual basis and all expectations will be agreed upon before the process begins.
3.10.3 The contractor shall repair and/or clean all damaged or soiled work station surfaces as requested by the Contracting Officer. The repairs shall take no more than 32 hours or involve 200 SF of painting. While working in the building, adjacent work surfaces will be protected from damage or soiling.
3.11 The work will be performed during normal business hours of Monday through Friday; 7:00 AM to 4:00 PM unless directed to be performed after duty hours. Loading dock access will be provided.
4. Delivery/Performance Schedule:
Task Deliverable Delivery Schedule
4.1 Provide move management point of contact 1 week after notification of requirement
4.2 Provide new floor plan 2 weeks after on-site visit
4.3 Provide updated inventory list 2 weeks following completion of the requirement
4.4 Provide schedule of work 1 week after approval of new drawing
4.5 Pre-assembly walk-through 1 week after approval of new drawing
4.6 Completion of the work Within 1 week of agreed upon date
4.7 Furniture repair and touch-up Within 2 weeks of notification of repair/touch up
5. Invoices: Invoices shall be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (ref. clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and, if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link.
6. Security Information:
Contractor employees are required to enter through the DSCC Broad Street Gate and sign in at the security officer?s post for access to the DFAS-CO Center during performance of this award. If access inside of the DFAS-CO building is also required for performance, it is also the contractor?s responsibility to obtain a visitor?s badge in the building?s main lobby.
To accommodate the above, for any resulting order issued the contractor shall provide the Contracting Officer?s Representative (COR), elsewhere named in this award, with the name of contractor personnel requiring access and their expected date/time of arrival at the earliest practical moment. The COR will initiate actions in accordance with current DFAS-CO procedures concerning visitors to accommodate contractor employees.
END OF STATEMENT OF WORK
The anticipated period of performance is from date of award for one year.
Place of performance is Columbus, OH.
FOB destination.
The provision at 52.211-6, Brand Name or Equal, applies to this acquisition.
The provision at 52.212-1, Instructions to Offerors?Commercial, applies to this acquisition.
FAR 52.212-2 Evaluation ?Commercial Items, is applicable. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:
Addenda to FAR 52.212-2 Evaluation ?Commercial Items, is applicable.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price, Technical Qualifications and Past Performance.
Prices. Offerors shall submit pricing for the item(s) listed in the Section B as well as price the sample order provided in the solicitation. The sample order is similar to one that could be processed throughout the life of the contract. OFFERORS WILL BE EVALUATED BASED ON PRICING GIVEN IN THE SAMPLE ORDER. Price will be evaluated using price analysis techniques. A single award will be made to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government. In making the best value determination, the Government will make a comparative assessment of the offerors. All quotes will be evaluated to determine that the offered price(s) reflect a technical understanding of the requirement and those considered unrealistic may be rejected.
Technical Qualifications. As part of the contractor?s quote, contractor needs to provide documentation showing they are familiar with Steelcase furnishing and installation and have the ability to obtain their parts and pieces or equivalents that match the existing furniture having the same look, form, fit and function as Steelcase parts that may needed to be purchased in order to make the furniture fit at its new location. The salient characteristics of the equivalent parts is that they are readily usable in Steelcase systems furniture, that they operate the same as the Steelcase part as well as containing the same color and texture to ensure consistency of the furniture. It is the responsibility of the contractor to explain how the non-Steelcase parts will satisfy the form, fit and function requirement of being utilized in Steelcase furniture systems. The Government may ask that sample equivalent parts be brought in for evaluation. The Government will assess whether any risk is posed by the offered parts with respect to their use in Steelcase furniture systems. The Government will also consider as part of technical qualification whether the offerors are supplying new or used parts.
Past Performance. Please submit information on your experience and/or past performance performing similar tasks. The offeror may provide past performance information, as follows, for consideration:
a. A list of contracts, commercial or Government, performed within the past two years, limited to three (3) Government and three (3) commercial contracts for the same or similar service. The offeror shall provide or include a point of contact (POC) address, telephone number, an average dollar amount of the contract per annum, the period of performance and a sample listing of the services provided for under the commercial contracts. For any Government contracts, provide the Government agency, a (POC), telephone number, appropriate contract number, estimated dollar value of the contract, period of performance and a sample listing of the items provided. The Government reserves the right to limit the number of references it decides to contact.
b. A listing of any ?problems? or discrepancies experienced within the past year for the contracts or customers reported in reference to paragraph ?a? above. Include a brief description of how these problems were addressed and remedied.
Offerors are to complete paragraph (j) of this provision, 52.212-3, Offeror Representations and Certifications-Commercial Items, if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision
Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items, with their offer.
The clause at 52.212-4, Contract Terms and Conditions?Commercial Items, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders?Commercial Items, applies to this acquisition.
The Service Contract Act applies. Wage Determination 2005-2417, Revision 5, is incorporated herein by reference.
Quotes are due by 5:00 PM EST on February 8, 2008.
Facsimile and email quotes are acceptable and preferred.
Any questions relating to the RFQ or the SOW shall be addressed in writing.
Quotes may be submitted by email, facsimile or mail and forwarded to:
Point of Contact: Esther Hayden
DFAS Contract Services Directorate
3990 E. Broad Street
Bldg 21, Room 2B218
Columbus, OH 43213-1152
Phone Number: 614-693-1971
Fax Number: 614-693-1808
Email address: Esther.Hayden@dfas.mil
Furnished quotes to this POC on or before the closing time listed in this RFQ.
In order to schedule an on-site visit and to view existing parts in storage in order to price the sample, contact: Angie Stephens, 614-693-5430 or Kathy Rivard, 614-693-5347.
Point of Contact
Esther Hayden, Contract Specialist, Phone 614-693-1971, Email esther.hayden@dfas.mil
Place of Performance
| Address: |
Columbus, Ohio |
| Postal Code: |
43213-1152 |
| Country: |
UNITED STATES |
|
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