| 65 -- Reusable Staff Apparel |
| Program Summary |
 |
| Title: |
65 -- Reusable Staff Apparel |
| GovCB Opps ID : |
ADP11976062420001756 |
| Document Type: |
Sources Sought Notice |
| FSC Code: |
65 - Medical, Dental, and Veterinary Equipment and Supplies
|
| Solicitation No.: |
Reference-Number-TMAR2-SS51 |
| Source: |
http://www2.fbo.gov/spg/DON/BUMED/N00183/Reference%2DNumber%2DTMAR2%2DSS51/SynopsisR.html |
Place of
Performance: |
Address: Naval Medical Center, 620 John Paul Jones Circle, Portsmouth, VA Postal Code: 23708 Country: UNITED STATES
|
Posted Date:
|
Dec 14, 2007 |
| Last Update: |
Dec 14, 2007 |
| Due Date: |
Jan 04, 2008 |
|
| Description |
|
General Information
| Document Type: |
Sources Sought Notice |
| Solicitation Number: |
Reference-Number-TMAR2-SS51 |
| Posted Date: |
Dec 13, 2007 |
| Original Response Date: |
Jan 04, 2008 |
| Current Response Date: |
Jan 04, 2008 |
| Original Archive Date: |
Jan 19, 2008 |
| Current Archive Date: |
Jan 19, 2008 |
| Classification Code: |
65 -- Medical, dental & veterinary equipment & supplies |
| Naics Code: |
423450 -- Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers |
Contracting Office Address
Department of the Navy, Bureau of Medicine and Surgery, NMC Portsmouth, 54 Lewis Minor St, Portsmouth, VA, 23708-2297, UNITED STATES
Description
65-Medical Supplies-Potential Sources Sought
---------------
A. General Information
The Tri-Service Mid-Atlantic Region, a military integrated delivery network, comprised of Army, Navy, Air Force, Marine Corps and Coast Guard medical commands and medical treatment facilities (MTFs) in the states of Virginia and North Carolina announces a Request for Regional Incentive Agreement Quotation (REFRIAQ) for the standardization of Reusable Staff Apparel to include, but not limited to; scrubs (tops and bottoms), and jackets. The major facilities in the area includes: 1st Medical Group, Langley AFB, VA; 43rd Medical Group, Pope AFB, NC; 4th Medical Group, Seymour Johnson AFB, NC; Womack Army Medical Center, FT Bragg, NC; McDonald Army Community Hospital, FT Eustis, VA; Kenner Army Health Clinic, FT Lee, VA; Naval Medical Center Portsmouth, Portsmouth, VA; Naval Hospital Camp Lejeune, Camp Lejeune, NC; Naval Hospital Cherry Point, Cherry Point MCAS, NC.
The primary objective of this standardization initiative is to standardize the quality of care across this Region based on a best value determination that represents the clinically preferred product or source(s) at the best possible price. It is also intended that standardized products be obtained through the DoD Prime Vendor Program.
This procurement is part of the Medical/Surgical Prime Vendor program executed by the Defense Supply Center Philadelphia, Directorate of Medical Materiel. In order to participate, your company must have a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the Prime Vendors for the program. This is pursuant to the DAPA clause by which DAPA holders agree to the Standardization process and to allow Prime Vendors to distribute their items. This is a supplement to the Prime Vendor Program and it is not a contract. For additional information regarding DSCP?s Prime vendor program please access our web site at https://dmmonline.dscp.dla.mil
The TRBO will provide anticipated volume (quantity) based on historical usage. The agreement will be for a base period of two (2) years (24 months) from date of award with three (3) 12-month option periods. Anticipated award date is January 2008. The evaluation will be based on clinical, technical, and pricing factors. The award will be determined utilizing best value/ trade off criteria.
Point of Contact Robert Meinertzhagen, 757-953-2134, Bob.Meinertzhagen@med.navy.mil
B. Products & Performance Required
The Mid-Atlantic Region is seeking product line items in the category of Reusable Staff Apparel.
The approximate annual purchase volume of $156,121 is based upon the historical usage of standardized Reusable Staff Apparel over a one year period. The overall evaluation will be based upon clinical, technical and pricing factors. The final award recommendation will be determined by utilizing the best value and trade off criteria. The Prime Vendor for the Mid-Atlantic Region is Owens & Minor.
At the request of the Mid-Atlantic Region Military Treatment Facilities, vendors will provide on-site support and in-servicing, educational resources and tools for clinical use of these products, conversion information, prime vendor order numbers, MSDS information, and itemization of the brands, types, and packaging information of the products offered by the vendor.
C. Instructions to Vendors
If you are interested in participating in this standardization initiative, email your response to Bob.Meinertzhagen@med.navy.mil and provide: (1) Company name and address, (2) Point of contact information (Name and Phone Number, Fax Number, and E-mail address) (3) your company?s Distribution and Pricing Agreement (DAPA) number and (4) your companies responses to the questions under Technical/Company Criteria below. Your email will include your agreement to provide for your products necessary technical criteria, no charge samples for clinical evaluation, and submission of electronic best price offers that represent a discount from your companies base uncommitted DAPA pricing. If required, any postal mailings should be sent to the following address:
Robert Meinertzhagen
Tri-Service Regional Business Office
Financial Operations Department, Bldg. 250
Naval Medical Center Portsmouth
620 John Paul Jones Circle
Portsmouth, VA 23708
Email responses must be received no later than 4:00 P.M., seven (7) calendar days from the current response date of this FBO Notice. Failure to respond within this timeframe will result in your company being excluded from future participation in this standardization effort.
Due to the potential for email to become lost in transmission due to network security, etc., the vendor is strongly encouraged to confirm with the Region that its quote and literature actually arrived at the Tri-Service Regional Business Office via email. We strongly recommend that each submitting vendor confirm receipt, allowing enough time for re-submission before the due date, if a problem should occur with the first transmission.
Emails and correspondence may be sent to Bob.Meinertzhagen@med.navy.mil .
D. Evaluation Criteria
The Tri-Service Product Review Board (TPRB) is the governing board of the standardization process. This board includes clinicians and logisticians from all of the Military Treatment Facilities within the Mid-Atlantic Region. They are the decision makers for this initiative. Vendors will be required to provide responses to the technical/company criteria.
After review of the technical/company criteria, the Region will eliminate those vendors who fail to meet the criteria. Those companies who do meet the technical/company criteria will be invited to participate in the clinical/performance evaluation.
For those companies that meet the requirements above and the criteria below under Technical/Company Criteria, the CPT will request samples from the product group to be clinically evaluated at select Military Treatment Facilities (MTFs). Vendors are required to ship samples direct to the MTFs. Vendor samples must be received no later than 4:00 P.M., fourteen (14) calendar days after the request for samples is issued to the vendors. Vendors failing to comply by the deadline will be disqualified from further consideration in the standardization process.
1. It is intended that clinical evaluations shall be conducted in a non-clinical setting. However, the Government reserves the right to invoke evaluations in an inpatient setting.
2. The MTFs will evaluate the products provided with the clinical/performance criteria identified in this announcement using a zero to seven rating scale. Zero is equal to not acceptable and seven is equal to highly acceptable. All criteria are weighted equally. The TPRB has set a 3.75 acceptability threshold for all products. All clinical criteria are weighted equally. Clinical/performance results lower than 3.75 will not be considered acceptable and will be disqualified from further consideration in the standardization process. 3.75 is a target acceptability threshold. The CPT will analyze this acceptability as being at or near 3.75 depending on the "break" in the average scores and how closely scores are clustered near the 3.75. Below this threshold, products will be unacceptable clinically and not eligible for consideration for standardization and will not be considered further
3. After the clinical/performance evaluations are completed and analyzed, all vendors in the
clinical evaluation group who met the 3.75 threshold will be asked to submit their best pricing offer representing a discount from their DAPA pricing based on a minimum committed volume of 80% of the total requirements for MTFs in the Mid-Atlantic Region. Vendors that fail to offer pricing that is discounted from their DAPA pricing will be eliminated from further consideration. Vendor Product and Price Proposals will be in the Excel template provided by the government. The vendors will provide their completed Excel template by email to Bob.Meinertzhagen@med.navy.mil.
Pricing responses must be received by 4:00 P.M. fourteen (14) calendar days from the date the request is initiated by the TRBO. Failure to respond within this timeframe will result in your company being excluded from further participation/consideration.
Pricing will be evaluated based on best value to the government and will be based on a committed volume for a two-year period with possible one-year option periods (not to exceed 5 years).
The Technical/Company and Clinical/Performance evaluation factors, when combined, are considered significantly more important than cost or price. As the offers become more technically and clinically equal, price will become more important
The evaluation will be based on clinical, technical, and pricing factors. The award will be determined utilizing best value/trade off criteria with pricing being least important. A multiple award is a possibility if no single vendor can meet the total requirement of the Region.
Technical/Company Criteria:
The CPT will review the following technical criteria responses from each vendor and determine acceptability. Acceptability for the purpose of evaluation of the technical criteria means the responses to all questions in this section demonstrate that: (1) the vendor offering the quote is a distributor or manufacturer of a complete line of the subject medical/surgical consumables; (2) based on the vendor?s responses, the evaluators have reasonable confidence that the product line or products and/or services offered meet the medical standards of care of the community in which such products and/or services are applicable; (3) the vendor has a DAPA for the product line, products and/or services; (4) the vendor has a commercial agreement covering the product line, products and/or services with Owens and Minor, the Prime Vendor for the region ; (5) the vendor intends to offer discounts off DAPA for all products included in this standardization initiative (vendors that fail to offer a discount from DAPA will be disqualified); and (6) the vendor?s information provided is factually correct. Any misrepresentation of information will disqualify the vendor from further consideration.
1. You are required to provide a full line of a full line of reusable staff apparel to include, but not limited to, scrubs (tops and bottoms) and jackets. The ability for the vendor to provide these items is considered critical and failure by them to do so will result in the vendor not being included in this standardization effort.
2. Your reusable staff apparel products must be available through the regional Prime Vendor, Owens & Minor.
3. You are required to provide your DAPA Number.
4. You are required to provide the brands your company manufactures or distributes.
5. You are required to provide apparel products in a variety of sizes, including as appropriate, sizes to fit adults (XS to 3X)
6. You are required to provide a list of styles (include neck and pant configurations, pockets, fastener placement), sizes, and lengths for the products your company offers.
7. You must provide the following for each product line your company offers:
Name of the Line, Size, Color Code for the Size, Weight of Fabric (Lightweight - Moderate Weight ? Heavyweight), Thread Count, and Fabric Blend
8. You must provide fabrics that are wrinkle resistant, stain releasing, and fade resistant.
9. You must provide styles suitable for both females and males.
10. You must identify which of your products are reversible.
11. You must provide fabrics that are flame resistant and meet fire safety requirements.
12. You must provide products that have reinforced seams and thread.
13. You must provide the types of educational tools or materials available for this product line.
14. You must provide your company?s customer service policy and program.
15. You must provide any history of backorders and/or recalls for this product group. If any, please provide:
a. Dates and duration
b. Cause
c. Resolution
Clinical/Performance Criteria:
1. The fabric is soft, comfortable.
2. The apparel does not restrict movement.
3. Fasteners/ties work well and stay secured in place.
Point of Contact
Lisa Price, Contracting Officer, Phone 757-953-5737, Fax 757-953-5738, Email lisa.price@med.navy.mil - Peggy Klingensmith, Supervisory Contract Specialist, Phone 757-953-7547, Fax 757-953-5738, Email peggy.klingensmith@med.navy.mil
Place of Performance
| Address: |
Naval Medical Center,
620 John Paul Jones Circle,
Portsmouth, VA |
| Postal Code: |
23708 |
| Country: |
UNITED STATES |
|
|
