Solicitation Number:

HSCG84-08-Q-AA8257

Notice Type:

Sources Sought

Synopsis:

This is a SOURCES SOUGHT NOTICE to determine sources with the capability and availability to meet requirements for a Continuity of Operations (COOP) purposes, such as severe weather, terrorist attack or civil unrest, US Coast Guard Sector (hereinafter SEC) New Orleans Incident Command Post (hereinafter ICP), which is a 24 hour, 7 day a week operational command center, will need to be stood up in a safe location that is away from current and potential future COOP hazards and dangers, especially hurricanes. The US Coast Guard Maintenance and Logistics Command Atlantic (MLCLANT) is the procuring office for this action. This facility will also need to accommodate certain logistical needs in order to properly lead US Coast Guard during current and post COOP operations. The US Coast Guard requires a contracting vehicle to be in place that will allow us to have the first right to use the facility as an ICP in an event of a Category 3 or greater hurricane to hit the New Orleans area resulting in evacuation of New Orleans, LA. At least 72 hours prior to landfall of anything equal or greater than a category 3 hurricane, an advance team will be deployed to this location to set up for eventual ICP stand up. At 48 hours prior to landfall, a decision will be made to expand the operation and more personnel will be arriving. If a similar storm to Hurricane Katrina hit, this will require the USCG to stay for an undetermined period of time, due to the inability to return to normal operations in the New Orleans area. Sector New Orleans will be forced to reconstitute full operations from this satellite location. The requirements for the facility are as follows: The ICP location needs to be located in Natchez, Mississippi. Nextel Reception (which is the Coast Guard cellular phone service) Area should have both Sprint wireless and Centennial Wireless coverage. Hospitals must be nearby in addition to other basic amenities (commercial airport, shopping centers, sport facilities) that are able to support SEC New Orleans (a 500-person command) if the Coast Guard cannot return to their office in downtown New Orleans. Office space/conference rooms will be needed for the ICP to be set up and run by the U.S. Coast Guard Sector New Orleans Hurricane Evacuation Team. Office space/conference rooms to house a day/night, 24-hour watch. One of the rooms must be able to accommodate approximately 4,000 square feet and another boardroom style space that must be no smaller than 300 square feet. The 4,000 square feet office space/conference room must be available for pre-installed communication upgrades that will accommodate or have the potential to accommodate 40 phone/fax lines and 40 internet connections spread out in the room. We will also need the flexibility to increase the amount of lines needed as the operation grows. The 4,000 square foot office space/conference room must be able to accommodate or have the potential to accommodate 2 cable lines. The facility should be able to provide tables and chairs for at least 150 people. Parking will be needed for 200 vehicles. Contract to include trash pick up of conference room and general cleaning of floors and available restrooms. Meal services to provide three well balanced and nutritious meals per day and a midnight rations (finger food) service. The convention center to manage all meal-related business such as staff to charge and collect monies for each meal for each member passing through buffet style serving line, accountability of meals served, set up, pick up, sanitation, meal preparation, eating facility, tables, chairs, utensils, napkins, menu preparation, etc, as if running a full time restaurant exclusively for U. S. Coast Guard personnel and related subcontractors or partners as deemed authorized by the USCG. Approximately 95 hotel rooms will be needed as soon as it is known that normal operations will be impossible in the New Orleans area. It is requested the United States Coast Guard have the first right to 95 rooms. Two of the total 95 rooms must be suites for high ranking military personnel. An airport with a runway at least 6500 X 150 feet must be within 10 miles of the ICP location. All office space/conference rooms must be within the same facility and hotel accommodations need to be within close proximity (walking distance) (less than miles). This requirement is necessary since US Coast Guard military and civilian personnel will be working long shifts throughout the day and night. It is the Coast Guard s intent to issue an IDIQ (indefinite delivery indefinite quantity) to obtain services. Interested sources should provide the following information via to the address below. Name of Company and Address, Point of Contact and phone number, Business Size (small, veteran-owned small business, service-disabled small business, HUBZone small business, small disadvantaged business or women-owned small business concerns). The NAICS code is 721110. The Small Business Size Standard is $6.5 million. The period of performance is anticipated for five-one year ordering periods commencing August 2008. No other sources sought notice will be provided. Interested vendors should respond to this notice by Close of Business June 4, 2008. Competition and set-aside decisions may be based on the results of this market research. At this time, no solicitation exists; therefore please do not request a copy of the solicitation. This notice is for market research purposes only and is not to be construed as a commitment by the Government, nor will the Government pay for information solicited. The Government reserves the right to consider any arrangement as deemed appropriate for this procurement.

Contracting Office Address:

300 East Main Street Suite 965
Norfolk, Virginia 23510-9113

Place of Performance:

Natchez, MS
Natchez, Mississippi
United States

Primary Point of Contact.:

Secondary Point of Contact: