Solicitation Number:

S-AQMMA-08-R0262

Notice Type:

Solicitation

Synopsis:

Security services are required to prevent loss or injury to U.S. personnel, dependents, property; destruction of assets; to prevent unauthorized access; and deter potential terrorist attacks. Duties will include, but not be limited to, restricting entry of unauthorized personnel, operation of walk-through metal detectors, hand-held detectors, electronic and hydraulic barriers and surveillance by motor patrol.



This requirement will be an 8(a) Competitive Set Aside. The Government plans to award up to one contract. Anticipated period of performance is one base year and four one-year options at the discretion of the Government. The estimated number of annual hours for guard services at this location is approximately 114,840 hours.



Individual contractor personnel must be cleared prior to working on this contract. All Contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.



Each guard/key personnel must possess a Level 2 language proficiency, which requires an ability to speak English with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.



The Government plans to issue the solicitation on or about June 5, 2008 at the FedBizOpps site through an amendment to this synopsis. All proposals from responsible 8(a) vendors will be evaluated if timely received. No questions concerning this requirement will be answered until the solicitation is posted. NO PHONE CALLS PLEASE. AMENDMENT 1: THE PURPOSE OF THIS AMENDMENT IS TO ISSUE THE SOLICITATION.



The solicitation (S-AQMMA-08-R0262) for Local Guard Services Belize requirement is posted. ALL OR NONE. MUST MEET ALL SPECIFICATIONS AS OUTLINED BELOW. Proposals due Thursday, August 7, 2008; 5:00pm EDT. Department of State POC: Tracy Babst-Wiedenbrug at Babst-WiedenbrugTx@state.gov; (571) 345-2373. If a response is not received after 24 hours, please call Dept of State POC at (571) 345-2373. The Department of State reserves the to not receive or answer any questions concerning this solicitation after Wednesday, July 30, 2008, at 5:00pm, EDT. Offerors are responsible for checking FEDBIZOPPS.gov daily for all updates and making proposal accommodations for any amendments until the solicitation closes (See Section L for additional instructions).



Offerors shall read this solicitation in its entirety before asking any questions. All responsible 8(a) companies may submit a proposal, which if timely received, will be considered by the government.



A SITE SURVEY/PRE-PROPOSAL CONFERENCE is scheduled for July 11, 2008 in Belize at no expense to the U.S. Government. Further instructions for this conference will be posted by Amendment in the coming weeks.

AMENDMENT 2: THE PURPOSE OF THIS AMENDMENT IS TO ISSUE CHANGES TO THE SOLICITATION to remove erroneous edits, state hours of service are estimated and add page numbers to the SF-33. All other information remains the same. AMENDMENT 3: THE PURPOSE OF THIS AMENDMENT IS TO POST INFORMATION FOR THE UPCOMING PRE-PROPOSAL CONFERENCE. THE INFORMATION IS AS FOLLOWS:





Dear Potential Offeror -





Thank you for showing interest in the Solicitation # S-AQMMA-08-R0262 for Belmopan, Belize Local Guard Program.



A SITE SURVEY/PRE-PROPOSAL CONFERENCE is scheduled for July 11, 2008, Friday, 9am - 12pm, in the U.S. Embassy - Belize at no expense to the U.S. Government.



The address for the U.S. Embassy is Floral Park Road, #4, Belmopan, Belize.



Seating at the Conference will be limited. Each company may send up to two representatives. Names of participants will be accepted up to July 9, 2008, at 2:00pm eastern daylight time. Send the following information to register for the Conference to the Contract Specialist:



1. Name of Representative: [Bob Smith]

2. Name of Company and # of Representatives: [ABC Security Company, 1 Rep]

3. email address [bob.smith@abc.org]

4. phone number [(zzz) xxx-xxxx] include country code if applicable



You will need to bring at least one form of picture identification to leave at the Controlled Access Gate during the conference. Your name must be registered on the conference list and you are required to complete an access form to acquire a Visitor's badge for entry into the embassy. You will be escorted while on the embassy. There will be no ability to move freely.



Preliminary typed questions regarding the Solicitation shall be submitted to babst-wiedenbrugtx@state.gov using the attached Word document by July 9, 2008, at 2:00pm eastern daylight time. Responses will be posted as Amendments in FedBizOpps.



Additional questions may develop during and after the conference and shall be submitted to babst-wiedenbrugtx@state.gov. While questions will be entertained, the response to any question at the Pre-Proposal Conference shall be considered tentative and non-binding with regard to this RFP. Formal responses will be posted as Amendments in FedBizOpps.



Attendance at the site survey/preproposal conference is non-mandatory. However, offerors who do not attend the site survey/preproposal conference may find themselves at a disadvantage when proposing compared to those offerors who have attended the conference/site survey and have visually seen and inspected the site(s). The Government shall not be responsible for an offerors potential disadvantage for non-attendance and shall not provide non-attendees with any more information than was supplied to attendees.



You are responsible for all your travel arrangements at no cost to the Government. Lodging is available in either Belize City or Belmopan. There are local restaurants in Belmopan. Rental vehicles are available in Belize City. The U.S. Embassy is approximately an hour drive from Belize City to Belmopan. The following are some options for accommodations, although not an all inclusive list:



Belize City:

Radisson

2 Marine Parade, Belize City

011-501-223-3333

www.radisson.com/belizecitybz



Best Western

Belize Biltmore Plaza

Mile 3, Northern Highway, Belize City

011-501-223-2302

www.belizebiltmore.com



Belmopan:

Bull Frog Inn

25 Halfmoon Ave., Belmopan

011-501-822-2111

011-501-822-3425

011-501-822-3443



Yim Saan Restaurant & Hotel

4253 Hummingbird Highway, Belmopan

011-501-822-1263

011-501-822-1356



Transportation is a must and the Embassy will not provide to the Offerors. Rental vehicles are recommended and can be obtained rather easily at the airport. The car rental place can also provide the renters a map and guide how to get to Belmopan. Taxis are also available at 100USD one way.

The purpose of this amendment is to post the Minutes to the Pre-Proposal Conference and the Questions and Answers. The Conference was held in Belmopan, Belize on July 11, 2008 at the U.S. Embassy. AMENDMENT 5



The purpose of this amendment is to extend the due date for questions and proposal submittals. The cut-off date for submitting written questions is extended one week from July 30, 2008, at 5pm EDT to August 6, 2008, at 5pm EDT. The due date for receipt of proposals is extended two weeks from August 7, 2008m, at 5pm EDT to August 21, 2008, at 5pm EDT. Offerors shall be responsible for checking FedBizOpps.gov daily for Amendments to this solicitation until it closes.

AMENDMENT 6: The purpose of this amendment is to post Questions and Answers concerning S-AQMMA-08-R0262.



1. Are the officers armed or is there a requirement to be able to arm the officers?

Answer: The Officers are not required to be armed. See Exhibit A.



If so, how do we provide a different quote for armed officers? What are the specifications for weapons?

See answer to #1.



2. What wages are currently paid to the guard force?

Answer: The Government does not collect this information.



3. Is the contractor responsible for transporting dignitaries and/or providing personal protection?

Answer: No, the guard duties and responsibilities are contained in Section C.5 and Exhibit B.



4. What was guard turnover rate for the last contract period?

Answer: The Government does not collect this information.



5. How many vehicles and does the contractor supply them?

Answer: The Contractor shall furnish the number of vehicles necessary for the performance of this contract in accordance with Sections C.5.2, Exhibits A and D(2) Vehicles. A minimum of two vehicles is required.



6. What equipment does the contractor supply?

Answer: The requirement for contractor furnished equipment is found in Exhibit D.



7. Have there been any fines levied against the current contractor? If so, what?

Answer: Since the answer to this question will not affect the offeror s ability to prepare a proposal, the USG is not required to provide this information. However, please refer to Exhibit C for possible deductions a contractor may incur.



8. Will Embassy staff conduct training for the officers?

Answer: The USG will provide specific training as identified in Section H.5.7 and Exhibit E.3.



9. Does the Embassy conduct criminal background checks on the guards prior to hire?

Answer: The contractor is responsible to provide a nomination package for each employee in accordance with Section H that includes police checks. The USG reserve the right to review the package as stated in Section H.2.



10. How many total security officers are on staff to support the Embassy project?

Answer: It is the responsibility of the Contractor to provide sufficient personnel to fulfill the requirements in accordance with the contract.



11. What is the monthly price or total annual contract price?

Answer: The current contract was awarded for $2,612,795.79 (Base Year + One Option Year).

AMENDMENT 7: The solicitation is amended in the specific section areas indicated in Attachment 1 which is uploaded. PLEASE READ THIS IN ITS ENTIRETY BEFORE DOWNLOADING OTHER FIVE (5) ATTACHMENTS. The following additional uploaded attachments are referenced throughout:



1. Attachment 1: Administrative Changes to the Solicitation.



2. Attachment 2: New SF-33 Coversheet.



3. Attachment 3: Total Program Summary Table for Section B.



4. Attachment 4: Exhibit I Corrected Sample Invoice.



5. Attachment 5: Other Than Cost and Pricing spreadsheet for Section L.



6. Attachment 6: Offeror s Questions and Answers.

AMENDMENT 8



The purpose of this amendment is to extend the due date for questions and proposal submittals. The cut-off date for submitting written questions is extended from August 6, 2008, at 5pm EDT to August 13, 2008, at 5pm EDT. The due date for receipt of proposals is extended from August 21, 2008m, at 5pm EDT to August 26, 2008, at 5pm EDT. Offerors shall be responsible for checking FedBizOpps.gov daily for Amendments to this solicitation until it closes.

AMENDMENT 9: The solicitation is amended in the specific section areas indicated in the Amendment 9 - Attachment 1 - Administrative Changes to the Solicitation which is uploaded. PLEASE READ THIS IN ITS ENTIRETY BEFORE DOWNLOADING THE OTHER THREE (3) ATTACHMENTS. The following additional uploaded attachments are referenced throughout:



Attachment 2: Offeror s Questions and Answers



Attachment 3: Statement of Qualifications for Preference as a U.S. Person Form



Attachment 4: Revised H.5 Personnel Requirements Pages

AMENDMENT 10:



The purpose of this amendment is to extend the due date for proposal submittals. The due date for receipt of proposals is extended from August 26, 2008m, at 5pm EDT to August 28, 2008, at 12:00pm EDT. Offerors shall be responsible for checking FedBizOpps.gov daily for Amendments to this solicitation until it closes.



In addition, the solicitation is amended in the specific section areas indicated in the Amendment 10 - Attachment 1 - Administrative Changes to the Solicitation which is uploaded. PLEASE READ THIS IN ITS ENTIRETY BEFORE DOWNLOADING THE OTHER ONE (1) ATTACHMENT. The following additional uploaded attachment is referenced:



Attachment 2: New Page 12 of 149 AMENDMENT 11:



The purpose of this amendment is to extend the due date for proposal submittals. The due date for receipt of proposals is extended from August 28, 2008, at 12:00pm EDT to September 4, 2008m, at 12:00pm EDT. Offerors shall be responsible for checking FedBizOpps.gov daily for Amendments to this solicitation until it closes.



In addition, the solicitation is amended in the specific section areas indicated in the Amendment 11 - Attachment 1 - Administrative Changes to the Solicitation which is uploaded. PLEASE READ THIS IN ITS ENTIRETY BEFORE DOWNLOADING THE OTHER TWO (2) ATTACHMENTS. The following additional uploaded attachments are referenced:



Attachment 2: New Pages 14 of 149 through 19 of 149



Attachment 3: New Page Exhibit A

Contracting Office Address:

P.O. Box 9115
Rosslyn Station
Arlington, Virginia 22219

Place of Performance:

Floral Park Road
Belmopan, Non-U.S.
United States

Primary Point of Contact.:

Secondary Point of Contact: