The City of Bay City has absolutely reserved the right and prerogative to reject any or all bids as well as to waive any irregularities and informalities. The award of the contract, if it is awarded, will be to a responsible and responsive Bidder whom the City Commission, in its sole discretion and judgment, determines will be in the best interest of the City of Bay City, and which will not exceed the funds available for the project.

Elevator Maintenance

Sealed proposals will be received by the City of Bay City at the Purchasing Office, City Hall, 301 Washington Avenue, Bay City, MI, until 2:00 p.m. on May 21, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. on May 21, 2008 for the Elevator Maintenance Bid # 08-0521 all in accordance with the Bidding Documents, and as otherwise set forth herein.

City of Bay City
Request for Proposals
Annual Financial Audit Services

The City of Bay City is seeking qualified accounting firms to submit sealed proposals for the purpose of retaining independent public accountants licensed to practice in the State of Michigan to conduct an annual audit of the financial accounts and records of the City of Bay City including all component units, except Wenonah Park Properties. This request is to perform all work necessary and incidental to the tasks listed in this document (see scope of services for further detail). The City shall not be obligated to accept the lowest priced proposal, but will make an award to the firm it believes is in the best interest of the City after all factors have been evaluated.

Any questions regarding this solicitation should be directed to Leslie Koscielecki, Purchasing Manager, at 989-894-8116, fax 989-894-8222 or e-mail LKoscielecki@baycitymi.org. Communication regarding this solicitation with other personnel in the City may result in your firm being declared ineligible to participate.

Proposals shall be submitted in an envelope or container clearly labeled Annual Financial Audit, Bid # 08-0517 and delivered to the Purchasing Office, Room 202, 301 Washington Avenue, Bay City, MI 48708 on or before 2:00 P.M., May 14, 2008. Proposals will not be accepted by telephone or facsimile machine.

All costs directly or indirectly related to preparation of a response to the solicitation, any oral presentations required to supplement and/or clarify a proposal, and/or reasonable demonstrations which may be, at its discretion, required by the City shall be the sole responsibility of the Firm submitting a proposal.

THE CITY OF BAY CITY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS, WAIVE TECHNICALITIES AND MAKE THE AWARD IN THE BEST INTEREST OF THE CITY.

General Information

The City of Bay City has a population of approximately 36,000 and is governed under a Mayor/Commission charter. The fiscal year 2007/2008 budget is $133 million including a General Fund budget of $23 million.

Description of Records

The City maintains its general accounting records in accordance with generally accepted accounting practices for State and Local Governments. All accounting records are maintained in-house, using an AS400 computer system.

The City s financial activities are accounted for in a general fund, several special revenue funds, a debt service fund, capital project funds, internal service funds, pension trust funds and agency funds. The City accounts for business-type activities in six separate enterprise funds. In addition, there are sixteen component units (including Wenonah Park Properties). For the fiscal year ended June 30, 2007, the City reported three major governmental funds and three major proprietary funds.

THE CITY OF BAY CITY NOW PROVIDES BIDDING DOCUMENTS ELECTRONICALLY. For copies of the bidding documents, please e-mail the Purchasing Department at Purchasing@baycitymi.org to request access (i.e. instructions and guest password) to download documents. When requesting instructions please include the company s name, mailing address, and contact information.