| 74 -- Document Production - LRC |
| Program Summary |
 |
| Title: |
74 -- Document Production - LRC |
| GovCB Opps ID : |
ADP12016541650002408 |
| Document Type: |
Presolicitation Notice |
| FSC Code: |
74 - Office Machines
|
| Solicitation No.: |
CLK08000065 |
| Source: |
http://www1.fbo.gov/spg/House/HOCLK/HOCLK1/CLK08000065/SynopsisP.html |
Place of
Performance: |
Address: U.S. House of Representatives Office of the Clerk B-106 Cannon House Office Building Washington, D.C. Postal Code: 20515 Country: UNITED STATES
|
Posted Date:
|
Jan 29, 2008 |
| Last Update: |
Jan 29, 2008 |
| Due Date: |
Apr 03, 2008 |
|
| Description |
|
General Information
| Document Type: |
Presolicitation Notice |
| Solicitation Number: |
CLK08000065 |
| Posted Date: |
Jan 29, 2008 |
| Original Response Date: |
Apr 03, 2008 |
| Current Response Date: |
Apr 03, 2008 |
| Original Archive Date: |
Apr 18, 2008 |
| Current Archive Date: |
Apr 18, 2008 |
| Classification Code: |
74 -- Office machines, text processing systems & visible record equipment |
| Naics Code: |
323119 -- Other Commercial Printing |
Contracting Office Address
United States House of Representatives, Office of the Clerk, Office of the Clerk, H-154, The Capitol, Washington, DC, 20515, UNITED STATES
Description
Background
The Legislative Resource Center (LRC) within the Office of the Clerk of the House of Representatives assists with the dissemination of legislative information and records of the U.S. House of Representatives to Congressional entities and the public. The Legislative Resource Center provides centralized access to all public disclosure documents originated and produced by the House of Representatives. In addition, the Public Information section within the LRC provides printing services in support of the business needs of the House of Representatives. Most of the printing services provided is in support of the Immediate Office of the Clerk, Members of Congress and House Committees. However, support is also provided to the Chief Administrative Officer, the Sergeant at Arms, and other House administrative offices as requested.
Printing requests vary in size, volume, and frequency; but almost all requests must be completed and delivered within a very short period of time. Miscellaneous requests such as brochures may require finishing features such as binding, stapling, trimming, drilling (hole punching), inserting pre-printed material, or utilizing various grades of paper stock for each copy. Requests for daily high volume jobs, such as House Committee hearings, House bills, and House reports may result in upwards of 100,000 printed pages per month. Currently, 80% of all requests are for high volume print jobs and must be printed the same day.
Daily print jobs are received electronically in postscript format. Semi-annual and ad-hoc reports can be received electronically either in a PDF format, word processing document with jpeg or tiff graphics inserted in the documents, or in hard copy form. House Committee hearings are printed on demand and are routed directly to the high speed printer from the Office of Official Reporters. Smaller or ad-hoc print jobs are hand delivered or emailed to the Document Production staff and managed from their individual workstations. Depending on printing demands or requirements of the print job, the document can be routed to other printers on the network.
LRC currently uses two production printers to provide internal printing services for its customers. The main printer is a Canon imageRunner 110 (Canon iR110) which produces black and white documents at a rate of 110 pages per minute. This printer is used for producing high volume print jobs or publications that require finishing features such as saddle stitch finishing, corner stapling, double stapling, the addition of covers using 90 pound cover stock or inserting pre printed materials within a single print job. The secondary printer is a Canon imageRunner 105 (Canon iR105). The Canon iR105 is also a black and white printer that produces 105 pages per minute. This printer is used for producing smaller documents and also serves as a backup printer to the Canon iR110. Documents that are printed on the iR105 may require finishing features such as saddle stitch finishing, corner stapling, double stapling and three-hole drilling. Both printers reside in the same limited work area within LRC. The Canon iR110 printer also serves as a backup printer in the production of reports from the Legislative Information Management System (LIMS). LIMS currently uses a Xerox DocuTech 6180 printer as its main printer. LIMS produces high volume reports weekly and periodically, upon request, at other times of the year. The Congressional Budget Office (CBO) bill tracking report is printed every Monday and the Legislative Activity Guide (LAG) reports are produced periodically throughout the year. The Canon iR110 printer is used to print these reports when the Xerox DocuTech 6180 printer is unavailable.
Purpose
The Canon iR110 no longer meets the requirements of The Office of Clerk. The current controller configuration does not provide the needed functionality to allow the operators to set up printer queues with specific print specifications. Print jobs that are sent remotely are sent to one print queue and automatically printed. If jobs are to be held for printing at a later date, the operator must intervene before the job is printed. This greatly reduces the overall effectiveness of print production operations. To meet expanding needs of the Office of the Clerk, the LRC desires to replace the Canon iR105 with an upgraded color equivalent that has equal or greater print quality and capabilities.
LRC provides on demand printing services throughout the legislative session, including time beyond the normal business hours. Normal service and maintenance on each of the printers will require on-call maintenance service and a response time within 4 business hours. The House reserves the right to exercise "In Session Hours" which require a maximum of 2 business hours response time and require a 24/7 response during said period. The House will provide as much notice as possible to the Contractor of need to exercise "In Session Hours".
"In Session Hours" are defined as those periods when the House is in session for an expanded period of time and the LRC requires an excelerated response time - 2 hours versus the normal 4 business hours.
Description of Work
The Legislative Resource Center (LRC) wishes to improve its printing services by removing two of their main production printers; 1) the Canon iR110 and 2) the Canon iR105 and replacing them with printers with improved performance and technology features. This requires Contractor support in four (4) task areas:
1. Remove the Canon iR110 printer and the Canon iR105 printer from the premises.
2. Deliver and install a new high speed black and white printer to replace the Canon iR110 printer and provide
technical support and maintenance to the operating system, print production software and print production
equipment.
3. Deliver and install a new color printer to replace the Canon iR105 printer and provide technical support and
maintenance to print software and equipment.
4. Train of up to five (5) LRC staff members on the operation of both replacement printers, print production
software and any attached peripheral equipment.
Tasks
Task 1: Removal of Existing Printers
The Contractor shall do whatever is required to remove the Canon iR110 and the Canon iR105 printers from the LRC printing work area. If disassembly of either printer is required prior to removal, the Contractor will be responsible for such disassembly. The Contractor will be responsible for removing the printer from the premises. Prior to such removal, the Contractor shall provide a schedule of events including a timeline for such removal. The House COR must approve the schedule for removal prior to the Contractor beginning any portion of the removal. Due to the volume of work and the impact to the House, the removal and subsequest installation must be performed within a recess period (e.g. August or December.)
Task 2: Replacement of the Canon iR110 High Speed Printer
The Contractor will replace the Canon iR110 black and white printer with a high speed production black and white printer that meets all environmental and electrical requirements specified as a result of any pre-proposal determinations. The printer must physically fit within the work area whereby all access doors and panels have sufficient room to open fully and allow technicians and operators to perform their duties without restrictions. The printer must meet all mandatory specifications as outlined in the printer requirements document in Appendix A. This printer is expected to be operational 24/7 - particularily during "In Session Hours", so it is mandatory this printer be robust with an absolute minimum of down time for unscheduled mechanical or technical reasons. It is requested that the Contractor provide regular maintenance and repair service for the printer by a team of certified technicians with no less than two years of service experience on the equipment being purchased and who can meet the legislative work schedule of the operators of this equipment. Therefore, the Contractor is expected to furnish a proposed maintenance plan outlining the ability to provide 24/7 onsite technical and mechanical user support for the printer with a maximum four hour normal response time for each incident and two hour response time when the House exercises the "In Session Hours" option. In addition, the Contractor must be able to offer a minimum of two preventative maintenance service calls per month within their service contract. It is required that the Contractor have all parts and equipment located within a 150 mile radius of the Washington Metropolitan area.
This printer must be accompanied by a controller and associated software that allows ease of operation for the operators. The software must allow the operators to set up separate print queues based on print job specifications.
Task 3: Replacement of the Canon iR105 Black and White Printer with a Color Printer
The Contractor will replace the Canon iR105 black and white printer with a color printer that meets all environmental and electrical requirements specified as a result of any pre-proposal determinations. The printer must physically fit within the work area whereby all access doors and panels have sufficient room to open fully and allow technicians and operators to perform their duties without restrictions. The printer must meet all mandatory specifications as outlined in the printer requirements document in Appendix B. This printer is expected to be operational 24/7, so it is mandatory that this printer be robust with an absolute minimum of down time. It is requested that the Contractor provide regular maintenance provide regular maintenance and repair services for the printer by a team of certified technicians with no less than two years of service experience on the equipment being purchased and who can meet the legislative work schedule of the operators of this equipment. A maintenance plan is requested, outlining their ability to provide 24/7 onsite technical and mechanical user support for the printer with a maximum four hour normal response time and two hours response time when the House exercises the "In Session Hours" option. In addition, the Contractor must be able to offer a minimum of two preventative maintenance service calls per month within their service contract. It is required that the Contractor have all parts and equipment located within a 150 mile radius of the Washington Metropolitan area.
Task 4: Training of LRC Staff
The Contractor will provide on site training for up to five (5) employees for each printer. In addition, the Contractor will provide printed and/or electronic training manuals for each trainee with an additional electronic copy for future training purposes.
Point of Contact
V''Anne Tugbang, Contract Administrator, Phone (202) 225-7000, Fax (202) 225-5888, Email V.Anne.Tugbang@mail.house.gov - V''Anne Tugbang, Contract Administrator, Phone (202) 225-7000, Fax (202) 225-5888, Email V.Anne.Tugbang@mail.house.gov
Place of Performance
| Address: |
U.S. House of Representatives
Office of the Clerk
B-106 Cannon House Office Building
Washington, D.C. |
| Postal Code: |
20515 |
| Country: |
UNITED STATES |
|
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