State & Local Government Bid and Contract Opportunities

Request for Quote

DIAMOND LAKE CABIN SIDING AND WINDOW REPLACEMENT


Manual or Electronic Bids Allowed

Issued By

ODFW - Procurement Section
3406 Cherry Avenue NE
Salem, Oregon
97303

Contact: Dan Meyer (Browser)

Phone: 1 (541) 496-3484

Fax: 1 (541) 496-0469

Email: dan.h.meyer@state.or.us

Opportunity #

ODFW-1410-08

Closing Date & Time

08/26/2008 4:00 PM

Time Zone

Pacific Time

Approx. Time Remaining

All dates are mm/dd/yyyy

Attachments Exist

Issued For

ODFW - Southwest Region
4192 North Umpqua Hwy
Roseburg, Oregon
97470

Opportunity Summary

The Oregon Department of Fish and Wilife's SW Regional Office is soliciting bids for the
following:

INTENT
Remove all existing siding.Install blown in insulation in all wall cavities and attic.
Install new 12" smooth lap fiber cement siding with 10" exposure. Install new 4" x 1"
fiber cement trim at windows and corners and all other necessary trim. Remove all
existing windows and install new wood frame windows. Install 2 new wood screen doors.
Flash above all doors. Apply two coats of paint to the entire exterior surfaces of cabin
at Diamond Lake, Oregon.

DESCRIPTION OF WORK
A.Location of work is at Diamond Lake, ODFW property at the south end of the lake, off
National Forest Road 4795, near the outlet to Lake Creek, T27S, R6E, Douglas County,
Oregon.

B.Project includes furnishing the necessary expertise, labor, equipment and materials to
accomplish the tasks listed above.

C.Contractor will remove from ODFW property and dispose of all removed material.

D.Contractor shall remove existing screen doors and install two new wood framed screen
doors and paint trim color.

MANDATORY PRE BID CONFERENCE
A mandatory pre bid meeting will be held at the site on August 19 2008. at 11:00 am Only
bidders attending will be eligible to bid.

Any statements made at this conference will not change the
Plans, Specifications or Contract documents unless an ADDENDUM has been issued from ODFW
and advertised on ORPIN.

BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID CONFERENCE.
BIDS WILL ONLY BE EVALUATED BY BIDDERS OR THEIR REPRESENTATIVE WHO REGISTERED AND
ATTENDED THE MANDATORY PRE-BID CONFERENCE.

A MANDATORY Bid Form is attached. You must download the attachment and use the attached
Bid Form to bid on the solicitation.

MANUAL BIDS SUBMITTED ON THE FORM PAGES BELOW FOR THIS ORPIN OPPORTUNITY WILL BE REJECTED
AND CONSIDERED AS A "NO BID". YOU MUST USE THE ATTACHED MANDATORY FORM IN A WORD DOCUMENT
FORM ATTACHED FOR ANY AND ALL MANUAL BIDS.

ODFW reserves the right to cancel the solicitation, or reject in whole or in part, any or
all quotes when the cancellation or rejection is in the best interest of the contracting
Agency, in accordance with ORS 279B.100.

The Agency may, in its sole discretion, terminate this Contract, immediately upon notice
to Contractor, or at a later date as Agency may establish in its notice, upon the
occurrence of any of the following events:

1. Agency fails to receive funding, appropriations, limitations, allotments or other
expenditure authority at levels sufficient to allow Agency, in the exercise of its
reasonable administrative discretion, to make payments under this Contract;

2. Federal or state laws, regulations, or guidelines are modified or interpreted in a way
that either the purchase of Goods or Services, or both, by the Agency under this Contract
is prohibited, or the Agency is prohibited from paying for Goods or Services, or both,
from the planned funding source.

WARRANTIES: Unless otherwise stated, all goods shall be new and current model and shall
carry full manufacturer warranties. Contractor warrants all goods delivered to be free
from defects in labor, material and manufacture and to be in compliance with solicitation
specifications. All implied and expressed warranty provisions of the Uniform Commercial
Code (ORS chapter 72) are incorporated in this contract. All warranties shall run to the
State.

*Any reference to brand names is meant as descriptive not restrictive.
Alternate bids will be considered on products, which meet or exceed products indicated on
quote. Vendor is to mark clearly alternate proposals.

"OR EQUAL": Any brand name listed in the specifications as "or equal" or "or equivalent"
shall establish the minimum requirements for quality, utility, durability, function,
purpose, etc. Other product brands may be offered that are equal to or better than the
product brand name. Bidder may show cost differences, alternates and options in the space
provided in the quote. This clause is not meant to be restrictive, but to set the minimum
standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED
IS "EQUAL." When the designation is "or equal" or "equivalent" Agency shall make its
decision after Bid Closing.

BID SUBMITTALS:

BIDS MUST BE SUBMITTED TO THE ODFW SALEM HEADQUARTERS BUILDING:
Oregon Department of Fish & Wildlife
ATTN: Alan Hansen / Procurement Services
3406 Cherry Avenue NE
Salem, OR 97303
By 4:00 pm on Tuesday, August 26, 2008.

Bidders may submit facsimile bids in response to this solicitation. The entire response
must arrive at the place and by the time specified.

To submit your bid via fax machine is as follows:
-Fax number: (503) 947-6069.

NOTE: Please telephone Alan Hansen at (503) 947-6134 to make certain fax transmission was
received.

The agency is not responsible for any failure attributable to the transmission or receipt
of the Facsimile bid [proposal] including, but not limited to the following:
-Receipt of garbled or incomplete documents.
-Availability or condition of the receiving facsimile machine.
-Incompatibility between the sending and receiving facsimile machine.
-Delay in transmission or receipt of documents.
-Failure of the Offeror to properly identify the offer documents.
-Illegibility of offers documents.
-Security and confidentiality of data.

ELECTRONIC BIDDING:

This opportunity allows suppliers to enter secure online electronic bid responses. In
order to enter electronic bid responses, suppliers must register in the ORPIN system and
select "Electronic Bidding" when choosing a subscription level. Suppliers must also be
certified (authenticated) with the State as an eBid supplier. This can be done by
completing and submitting the Supplier Authentication Application, which is available in
ORPIN under My Profile. If you have already registered in ORPIN but did not designate that
you wished to receive electronic bids, the Primary Contact can change this in ORPIN
under "My Profile/Subscription Information in ORPIN and submit the Supplier Authentication
Application Packet. If you need help with your Electronic Authentication Application or
registering in ORPIN you should call the ORPIN help desk at 503-378-4642"

The "optional" document titled "Instructions Supplier Electronic Bid Responses" under the
folder icon is attached as an aid to assist suppliers in understanding e-bidding more
clearly.

For Manual Bids Only: Signature on Bid must be signed by an authorized representative of
the bidder. Signature on a bid certifies that the bid is made without connection with any
person, firm or corporation making a bid for the same goods and/or services and is in all
respects fair and without collusion or fraud.

For Electronic Bids Only: If there is a MANDATORY BID FORM attached to the Request for
Quote you must download the form, fill it out, and, re-attached it to the electronic bid.
If you don't have the ability to attach the form to the electronic bid you must fax it to
(503) 947-6069. If MANDATORY BID FORMS are not submitted with the Request for Quote the
bid will be considered a "no-bid".

Signature on a Bid or response to an E-bid certifies that the bidder has read and fully
understands all bid specifications, terms and conditions. No consideration will be given
to any claim resulting from bidding without comprehending all requirements of the Request
for Quote. Preference can be given for meeting our requirements.

Manual & Electronic response must express an interest. Manual response must 1st DOWNLOAD the document. Electronic Response [if allowed] must express interest; select Supplier Response & complete response. Instructions can be found in the HELP screens

Control # 1041896