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PROPOSALS ARE DUE NOVEMBER 25, 2008
Sealed
proposals, endorsed as above, will be deposited in the
sealed bid depository in the lobby of the Metropolitan Water
Reclamation District Administration Building, 100 East Erie
Street, Chicago, Illinois 60611, from the date of the
Invitation to Bid, up to 11:00 a.m. on the bid opening date,
and will be opened publicly by the Purchasing Agent or her
designee at 11:00 a.m. on November 25, 2008.
NO
BIDS WILL BE ACCEPTED AFTER 11:00 A.M. ON THE ABOVE
SCHEDULED BID DATE. ALL BIDS FAXED OR ELECTRONICALLY
TRANSMITTED TO THE METROPOLITAN WATER RECLAMATION DISTRICT
OF GREATER CHICAGO WILL BE RETURNED TO THE BIDDER. PROPOSALS
TRANSMITTED BY U.S. MAIL OR OTHER DELIVERY WILL BE
CONSIDERED ONLY WHEN SAID PROPOSALS ARE IN THE DEPOSITORY AT
THE TIME FIXED OF OPENING THEREOF. THE METROPOLITAN WATER
RECLAMATION DISTRICT OF GREATER CHICAGO DOES NOT GUARANTEE
THAT THE PROPOSAL RECEIVED BY MAIL, OR OTHER DELIVERY, WILL
BE DEPOSITED IN THE DEPOSITORY IN TIME FOR SUCH OPENING.
Vendors are invited to furnish all necessary labor and
supervision, tools, equipment, material and appurtenances,
including transportation, to demolish and dispose of
abandoned piping at the Stickney Water Reclamation Plant.
The estimated cost of the work under this Contract is not to
exceed $250,000.00.
Proposals must be submitted on proposal forms. Proposal
forms are to be placed in the special envelope furnished by
the District and shall conform to all the terms and
conditions of the Bidding Requirements attached thereto.
Bidders are to include with their proposal signed copies of
any addenda, or acknowledge receipt of any addenda if the
District issued any addenda to this Contract. Failure to do
so may be cause for the rejection of any bid.
Specifications, Proposal forms and/or plans may be obtained
from the Purchasing Department, Room 508, 100 East Erie
Street, Chicago, Illinois, 60611, Monday - Friday, between
8:45 a.m. and 4:15 p.m. Documents will be mailed in response
to a fax request #312/7513042. No fee is required
for the Contract documents. The District assumes no
responsibility for documents sent through the mail.
Each
proposal must be accompanied by a bid deposit in the form of
cash (U.S. currency only), cashier's check, certified check,
or bid bond as stated in the Bidding Requirements and
Instructions to Bidders contained in the Contract Documents.
THE BID DEPOSIT FOR THIS PROPOSAL IS $12,500.00.
Prior
to award of the Contract, the lowest responsible bidder must
demonstrate compliance with the District MultiProject Labor
Agreement (MPLA) by submitting to the Purchasing Agent a
signed Certification of Compliance with MPLA. The MPLA and
Certificate of Compliance are contained in the Contract
document.
A Mandatory Pre-Bid Site walk-through will be held on
Wednesday, November 12, 2008, at 9:00 a.m.,
Central Standard Time, at the Stickney Water Reclamation
Plant, 6001 West Pershing Road, Stickney, Illinois in
Conference Room A266. All prospective bidders shall
contact the Resident Engineer, Mr. Raj Vagvala, by November
10, 2008, at (708)588-4187, to identify themselves and
inform him of their plans to attend. There will be no
questions and answer session during the Mandatory Pre-Bid
Site walk-through. Potential bidders may raise any questions
they may have at the Mandatory Technical Conference. A
Mandatory Technical Conference will be held in the
Administration Building Conference Room, at the same
location at 11:00 a.m., Central Standard Time, on the
same day immediately following the Pre-Bid Site
walk-through. The purpose of the Technical Conference is to
review the scope of work, to provide for identification and
discussion of potential problems that might arise during the
administration of this Contract and to seek clarification of
technical or procedural aspects of this Contract.
All potential bidders are required to sign an attendance
sheet at the conference. The sign-in sheet will be used to
verify bidder s attendance for the conference.
Bidders shall contact the Resident Engineer, Mr. Raj Vagvala
at (708)588-4187, Monday through Friday, between 8:00 a.m.
and 3:00 p.m., for further information. Bids received
from bidders who do not attend both Mandatory Pre-Bid Site
Walk-Through and Mandatory Technical Conference will be
considered non-responsive.
The
bidder shall submit with the proposal a signed and completed
Utilization Plan (included in Revised Appendix D), which
lists the firms intended to be used as Protected Class
Enterprises (PCE's), the type of work or service each PCE
will perform, and the dollar amount to be allocated to each
PCE.
All
bidders must submit with their proposals a signed and
completed Utilization Plan which lists each business
intended to be used as a Protected Class Enterprises (PCE)
on pages D-22, D-23, and D-24. The bidder must sign the
signature page D-25 of the Utilization Plan. Failure to
submit the Utilization Plan signed by the bidder on page
D-25 will be viewed as non-responsive and the bid will be
rejected.
All
bidders must submit Exhibit B, the Subcontractor s Letter of
Intent, page D-26,
which must be furnished to each PCE listed in its
Utilization Plan to the District within three (3) business
days of the bid opening with either a copy of each PCEs
current Letter of Certification from a state or local
government or agency or documentation demonstrating that the
PCE is a MBE, WBE, or SBE within the meaning of the Revised
Appendix D. Failure to submit the Subcontractor s Letter
of Intent signed by each subcontractor will be viewed as
non-responsive and the bid will be rejected. All Exhibit
B Subcontractor s Letter of Intent must conform to the
Utilization Plan submitted at the time of bid opening.
Any change to the Utilization Plan within three (3) business
days following the bid opening will be viewed as
non-responsive and rejected.
If the
bid exceeds the suppliers exception amount allowable which
is stated in the bid documents, the bid will be viewed as
non-responsive.
Therefore, the bidder may not exceed the use of a PCE
supplier for commitments more than 25% of each of the
respective PCE goals for which the Contract has been
authorized unless the Purchasing Agent has authorized a
Supplier s Exception as noted on page AU-1.
The
Utilization Plan MUST be signed by the bidder, even if the
bidder requests a waiver and/or offers itself to meet any of
the Revised Appendix D goals. If the bidder offers itself to
satisfy any of the Revised Appendix D goals, then its name
shall be shown in the appropriate space(s) on the
Utilization Plan.
Where
a bidder is a business owned and controlled by a minority
woman (M/WBE) or where the bidder utilizes a M/WBE in a
joint venture or as a subcontractor, the bidder may count
the M/WBE participation either toward the achievement of its
MBE or WBE goal, but not both.
If a
waiver from the Appendix D requirements is sought, the
bidder should include with the bid package documentation of
good-faith efforts to meet the Appendix D utilization goals.
The documentation should be provided with the bid package on
the Contractor's Information form; the form is included in
the package containing the contract documents. Subsequent to
the bid opening, and if it is determined by the Affirmative
Action Administrator that a Contractor s Information form is
required from the apparent low bidder, the bidder must
complete and submit the form within three (3) days of
receiving the written request. The work under this Contract
is classified Mechanical for the Protected Business Class
Enterprise (PCE) Utilization Goals contained in the Revised
Appendix D. The associated goals are 20% Minority-owned
Business Enterprises, 9% Women-owned Business Enterprises,
and 10% Small Business Enterprises.
The
bidder to whom the Contract is awarded must be prepared to
comply with the requirements of the Affirmative Action
Ordinance during the life of the Contract.
For
specific information regarding the Contract Specifications,
Bidders may contact Mr. Raj Vagvala, Monday through Friday
between the hours of 8:00 a.m. and 3:30 p.m. at
(708)588-4187.
Bidders should read page R-2, paragraph (6) in regards to
questions on this Contract.
If
after receipt of the Contract Documents there are any
questions regarding procedural details, please contact the
Purchasing Department at (312)751-6643.
All
Contracts for the Construction of Public Works are subject
to the Illinois Prevailing Wage Act (820 ILCS 130/1-12).
The Metropolitan Water Reclamation District of Greater
Chicago reserves the right to reject any or all Proposals.
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Metropolitan Water Reclamation District of
Greater Chicago |
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By Darlene A. LoCascio, Purchasing Agent |
Chicago, Illinois
October 29, 2008 |
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