Added: Jun 05, 2008 3:15 pm
The Social Security Administration (SSA) has a requirement for a contractor to provide conference support services including registration space, conference meeting space, break out rooms, audio visual services including equipment and an technician, AM/ PM breaks, and two working lunches for an estimated 310 participants for a Conference in Chicago, Illinois from Monday July 28th to Friday August 1st, 2008.
The following space is required:
Monday July 28th Thursday July 31st: Main Meeting space from 7am-5pm for 310 people.
Tuesday, July 29th Thursday, July 31st: 6 Breakout rooms required from 7am-5pm.
Monday July 28th - Friday, August 1st: Space outside the General Session room to house two 8 x 10 booths each day with electrical outlets.
In addition to meeting space, the contractor must provide audio visual equipment and food services including AM/ PM breaks and two working lunches for 310 people. Food services must be served in an area in close proximity to the meeting space.
The facility must also be able to accommodate a minimum of 1,240 sleeping room nights, at the Government per diem rate or less, as follows: 310 rooms per night for July 28th, 29th, 30th, and 31st.
Contractor must be able to receive and store boxes of conference training materials to be delivered on or after Thursday, July 24th, 2008.
Other Requirements: Facility must be located in Chicago, Illinois; must be a reputable chain hotel that is FEMA Approved and be able to offer handicapped rooms if requested by attendees; must meet and have the ability to exceed the number of sleeping rooms requested if needed; and must be in very close proximity to public transportation system and numerous restaurants and located in a safe, secure location. The conference events and the sleeping rooms must be under one roof without overflow into other facilities.
A request for quote (solicitation) will be issued on or about June 6th, 2008. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only.
Note: SSA plans to issue one award to a vendor who can provide all the requirements. SSA is NOT seeking an event planner for this event.
