| STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT 2 CONSTRUCTION AND MAINTENANCE Lake City, Florida January 21, 2008 Advertisement/Bid Solicitation Notice Sealed bids will be received at District 2, Procurement Office, Department of Transportation, 1109 S. Marion Ave., Lake City, FL 32025-5874. Bids must be delivered to the North end of the FDOT District 2 Complex. There is a sign that says € DELIVERIES FOR 1109 S. MARION AVENUE. € Bids received will be opened and read publicly at the Lake City District Office Complex at 2:00 p.m. Bidders can obtain preliminary bid results at: http://www.dot.state.fl.us/cc-admin/. Click on € Letting Results € then € Click Here € then click € D-2. € SPECIAL NOTE REGARDING MANDATORY PREBID CONFERENCES: IT IS IMPERATIVE THAT YOU FURNISH YOUR FEID NUMBER AND HOME OFFICE MAILING ADDRESS OF YOUR COMPANY. THIS MUST MATCH THE INFORMATION THAT YOU ENTERED IN MYFLORIDA MARKETPLACE. All vendors wishing to do business with any State agency must register at the following web site: https://vendor.myfloridamarketplace.com/. If you have questions, call 1-866-352-3776 for assistance. District Two € s website is located at: http://www.dot.state.fl.us/contractsadministrationdistrict2/ All information pertaining to the bid process can be found on the District Two website. Transport Expedite Bidding System All Maintenance Contractors have the option to use € Expedite € for diskette bidding. All contractors bidding on construction contracts shall utilize the € Expedite € for diskette bidding. Starting with the April 2007 Letting, all Construction contract bids with a budget of $5 Million or more must be submitted bid by using Bid Express. FEBRUARY BID OPENING: Wednesday, February 20, 2008 @ 2:00 P.M. (Local Time) MAINTENANCE **E2L14, District-wide, FINPROJ 41021917217, 41021927213, Removing and replacing Retro Reflective Pavement Markers on various roadways within District Two. Budget estimate is $418,496.00. Completion time is 120 calendar days. MUST BE EXPERIENCED IN THE APPLICATION OF RAISED RETRO REFLECTIVE PAVEMENT MARKERS AND BITUMINOUS ADHESIVE OR PRE-QUALIFIED IN PAVEMENT MARKERS. A MANDATORY PREBID CONFERENCE will be held at Lake City District Office, 1109 South Marion Ave., Lake City, FL on February 7, 2008 at 10:00 a.m. **E2L21, Lafayette, Madison and Taylor Counties, FINPROJ 41021517217, Application of selective herbicide to turf grass areas, litter removal, and large machine mowing. Budget estimate is $95,260.00. Completion time is 365 calendar days. A MANDATORY PREBID CONFERENCE will be held at Perry Maintenance Crew Building Training Room, 657 Plantation Road, Perry, FL on February 5, 2008 at 11:00 a.m. CONSTRUCTION - DISKETTE BIDDING MANDATORY E2L00, Union County, FINPROJ 21095225201, 21095425201, 21097045201, Milling & Resurfacing of SR 231 from Medical Drive to SR 238 (2.755 miles). Construction activities are correcting cross slopes, shoulder treatment, replacing non-functional side drains, mail box replacements, detectable warning surfaces installation where required, curb cut ramps construction per ADA standards, sidewalk repair, curb & gutter repair, pavement markings & signs replacement. Milling & Resurfacing of SR 100 at SR 238 Intersection (0.106 miles). Construction activities are base work, drainage improvements, curb & gutter construction, sidewalk and traffic signal construction & signs replacements. Milling & Resurfacing of SR 121 at SR 231 Intersection (0.060 miles). Construction activities are base work, drainage improvements, curb & gutter construction, sidewalk and traffic signal construction & signs replacements. Budget estimate is $3,176,889.00. Completion time is 150 calendar days. Lump Sum Contract. Prequalification is required. Plans and Specifications are $5.00. Call 386-961-7532 for technical information. ANNOUNCEMENT FOR € ANTICIPATED € MAINTENANCE PROJECTS FOR MARCH E2K43, Baker, Columbia, Hamilton, Suwannee, and Union Counties, Tree trimming E2K53, St. Johns County, Mowing E2K60, District-wide, Tug and Barge ANNOUNCEMENT FOR € ANTICIPATED € CONSTRUCTION PROJECTS FOR MARCH E2K86, Duval County, Resurfacing on SR 21 For projects that any contractor can bid on, a double asterisk (**) is in the left side margin of this notice by the project description. PREQUALIFICATIONS: "A contractor desiring to bid for the performance of any construction contract in excess of $250,000.00 must first be certified by the Department as qualified in accordance with Section 337.14(1), Florida Statutes, and Rule 14-22, Florida Administrative Code. Any bid for the performance of any construction contract in excess of $250,000.00 submitted by a contractor not certified by the Department as qualified shall be declared "IRREGULAR" and will be REJECTED. Maintenance contracts do not require a contractor to have a certificate of qualification. If deemed necessary by the Department, certain maintenance contracts will contain specific requirements for maintenance contractor eligibility." AFFIRMATIVE ACTION: The Florida Department of Transportation (hereinafter referred to as the € Department € ), in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and related authorities and Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises and disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation. Further, the Department will not discriminate against bidders on the grounds of race, color, national origin, sex, age, or disability/handicap in consideration for an award. No company will be awarded a contract unless they have an approved DBE Affirmative Action Program Plan. Please review the € DBE Bid Package € and the Special Provisions for instructions for submission of a DBE Affirmative Action Plan. DBE PARTICIPATION: Anticipated DBE Participation Statement and Bid Opportunity List shall be submitted with bid. BID REJECTION: The right is reserved to reject any or all bids. Bids on any project may be rejected if the lowest responsive bid received exceeds the engineer's estimate by more than ten per cent (10%). In the event any of the bids are rejected for this reason, the project may be deferred for readvertising until a more competitive situation exists. A Proposal Guaranty of not less than five percent (5%) of the total actual bid in the form of either a certified check, cashier's check, trust company treasurer's check, bank draft of any national or state bank, or a Surety Bid Bond made payable to the Florida Department of Transportation must accompany each bid in excess of $150,000.00. A check or draft in an amount less than five percent (5%) of the actual bid will invalidate the bid. Bid Bonds shall conform to DOT Form 375-020-09 furnished with the Proposal. Document Ordering Information Unless otherwise specified, orders for these documents should be directed to the Patsy Elkins, Procurement, Mail Station 2015, 1109 S. Marion Ave., Lake City, FL 32025, Phone: (386) 758-3703. Checks should be made payable to the State of Florida Department of Transportation. Please include a FAX Order Form (375-000-02) with your payment. Contractors that want to charge to a credit card (American Express, Visa, MasterCard and Discover accepted) can FAX orders to (386) 758-3791 by using a FAX ORDER Form. Orders should be placed to allow a minimum of three days for processing time and delivery. The Fax Order Form can be downloaded from http://www.dot.state.fl.us/contractsadministrationdistrict2/ at the website choose District Two Fax Order Form. A Current State of Florida Vendor Registration Number is required for order processing; please visit https://vendor.myfloridamarketplace.com/ for more information. No refund will be made. The right is reserved to reject any or all bids. BID PACKAGE ORDERS: Plans and specifications for construction projects over $250,000 will cost $5.00 per set. This is the cost of printing and handling. Make checks payable to the Florida Department of Transportation. No refunds will be made. For maintenance projects there is no charge, for construction projects under $250,000 there is no charge. MANDATORY PREBID CONFERENCE: Proposal forms (bid packages) will be issued only to attendees of mandatory prebid conference (if there is a mandatory prebid conference for a project). DEADLINE FOR ISSUING PROPOSAL FORMS (BID PACKAGES): This deadline shall be 24 hours prior to bid opening date for projects with no prebid conference. List of proposal (bid) holders is confidential two working days prior to the deadline for obtaining bid packages, 337.168, F. S. LATE ATTENDEES TO MANDATORY PREBID MEETINGS: Anyone not present and signed in after the start of the mandatory prebid commencement time may be considered late. The Department reserves the right to deem a bidder non-responsible where the bidder is late for or failed to attend the mandatory prebid conference. BID BOND: A Proposal Guaranty of not less than five per cent (5%) of the total actual bid in the form of either a certified check, cashier's check, trust company treasurer's check, bank draft of any national or state bank, or a Surety Bid Bond made payable to the Department of Transportation must accompany each bid in excess of $150,000.00. A check or draft in an amount less than five per cent (5%) of the actual bid will invalidate the bid. Bid Bonds shall conform to DOT Form 375-020-09 furnished with the Proposal (bid) forms. PAYMENT AND PERFORMANCE BOND: 100% Payment and Performance bond will be required for all projects. All work is to be done in accordance with the Plans, Specifications, and Special Provisions of the State of Florida Department of Transportation. DEBARMENT: The following statement shall be included in all bids submitted to the Department: "By signing and submitting this proposal, we/I certify that no principal (which includes officers, directors or executives) is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency." Advertised budget estimates are for information only. ACTUAL COMMITMENT AND FINAL EXECUTION OF ALL CONTRACTS ARE CONTINGENT UPON AN APPROVED LEGISLATIVE BUDGET AND FUNDS AVAILABILITY. The Department will accept legible facsimile (fax) proposal (bid) revisions pursuant to the project specifications at fax # 386-758-3791, if received in full by 2:00 P. M. (Local Time) on the day of the letting. A faxed proposal (bid) revision will not be considered if received at a different fax number. Prior to execution of the contract with the Department, a corporation must show proof that it is authorized to do business in the State of Florida. Florida corporations should provide copy of the Certificate of Incorporation and foreign corporations should provide copy of Certificate of Authority from the Florida Department of State. BID POSTING: Unless bidders are notified by fax transmission, express delivery, or certified mail, return receipt, the summary of bids (bid tabulation) for projects will be posted on the District Two website as stipulated on the € Calendar of Events" within the Contract Package for each project. Posting provides notice of the Department's intent to award a contract or to reject any or all bids. PROTEST RIGHTS: Pursuant to Section 337.11, Florida Statutes, any person adversely affected by a bid solicitation shall file both a notice of protest and bond within 72 hours of the receipt of the bid documents, and shall file a formal written protest within ten days after filing the notice of protest. The formal written protest shall state with particularity the facts and law upon which the protest is based. Any person who files a notice of protest as to a bid solicitation pursuant to this rule shall post with the Department, at the time of filing the notice of protest, a bond payable to the Department in the following amounts: For an action protesting a bid solicitation that requires qualification of bidders, the Bond shall be $5,000. For an action protesting a bid solicitation for which bidders are not required to be prequalified by the Department to be eligible to bid, the bond shall be $2,500. The required notice of protest, bond and formal protest must each be timely filed with the Clerk of Agency Proceedings, Florida Department of Transportation, Mail Station 58, Room 550, 605 Suwannee Street, Tallahassee, Florida 32399-0458. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Pursuant to Section 337.11, Florida Statutes, any person adversely affected by a bid rejection or contract award shall file both a notice of protest and bond within 72 hours after the posting of the Summary of Bids. If notice of intended decision is given by certified mail or express delivery, the adversely effected person must file both the notice of protest and bond within 72 hours after receipt of the notice of intent. A formal written protest must be filed within ten days after filing the notice of protest. The formal written protest shall state with particularity the facts and law upon which the protest is based. Any person who files a notice of protest as to a bid rejection or contract award pursuant to this rule shall post with the Department, at the time of filing the notice of protest, a bond payable to the Department in the following amounts: For an action protesting a bid rejection or contract award that requires qualification of bidders, the Bond shall be equal to one percent of the lowest bid submitted or $5,000, whichever is greater. For an action protesting a bid rejection or contact award for which bidders are not required to be prequalified by the Department to be eligible to bid, the bond shall be $2,500. The required notice of protest, bond and formal protest must each be timely filed with the Clerk of Agency Proceedings, Florida Department of Transportation, Mail Station 58, Room 550, 605 Suwannee Street, Tallahassee, Florida 32399-0458. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A protest is not timely filed unless the notice of protest, bond and the formal protest are each received by the Clerk of Agency Proceedings within the required time limits. A protest which is filed prematurely will be deemed abandoned unless timely renewed. MINIMUM WAGE: Pursuant to the Florida Minimum Wage Act, Article X, Section 24, Constitution of the State of Florida, the minimum wage for all hours worked in Florida shall be $6.79 per hour effective January 1, 2008. PRE-QUALIFIED BIDDERS/CURRENT CAPACITY: A certification of Current Capacity shall be executed under oath and be accompanied and supported by a Status of Contracts on Hand report must be included in at least one proposal for each letting that each Pre-qualified contractor submits. Failure to submit these documents may result in a determination that all bids submitted by the contractor for the letting are non-responsive or irregular and not to be considered. For bids exceeding $250,000.00, the Certificate of Current Capacity may determine if the bidder has current capacity, l4-22.006(3) F.A.C. INSURANCE: Your attention is directed to the insurance requirements as outlined in the applicable Standard Specifications governing the project for which you bid. Proof of such insurance shall be filed with the District Contract Office before the contract can be executed. BE SURE THAT THE CONTRACT NUMBER IS ON EACH INSURANCE CERTIFICATE.
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